Questions and Answers
How should folders of occupancies inspected for pre-fire planning purposes outside the Station's first-in district be organized?
Where should all members retain a recall printout?
What is the main purpose of the Company Records binder labeled 'Book #55'?
How often will updates to the recall printout be provided?
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Which group is responsible for updating their recall printout when members are transferred?
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What should the filing of the recall printout consider?
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What is identified by the combination '10-FS1'?
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How should task force stations arrange the contents of the 'Company Records' binders?
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What is the required retention period for fire prevention inspection records?
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What is the primary purpose of the Pre-Fire Planning file?
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Which entity is responsible for inspecting Fire Prevention files?
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Which section is NOT part of the Occupancy Record File?
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Where should the station's first-in district map be filed?
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What should appear in the legend box of the pre-fire planning maps?
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How are F-173A Cards for Fire Prevention Bureau Occupancies maintained?
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Which personnel are in charge of maintaining the combined F-173 and F-173A filing system?
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How should map block numbers in a station's first-in district be assigned?
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Which platoon divisions are represented in the Pending File section?
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If a station's inspection responsibility is outside its first-in district, what must be done regarding maps?
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What should be done with fire prevention inspection records older than three years?
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What is advised regarding the physical placement of maps for practical reference?
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Which occupancy type's records are retained by the Station assigned the inspection responsibility?
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Which numbering method should be used for subdivided larger areas in the map block numbering system?
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What is a requirement for maps used in pre-fire planning?
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Study Notes
Pre-Fire Planning Inspections Overview
- Pre-Fire Planning file consists of two main sections: Maps and Inspections outside a Station's first-in district.
Maps
- All maps must be Department issued and labeled with specific purposes and station identity, appearing in the legend or map corners.
- Station First-In District Map displays block numbers and must be stored in the map section of the file.
- Additional maps are necessary for inspection responsibilities outside their first-in district, with specific identification numbers provided for clarity.
- Every area within a station's first-in district must be sequentially numbered as "Map Block No." starting from 1, utilizing a single system for multiple company stations.
- When subdivisions occur in large areas, a decimal numbering system is implemented for identification.
- Example of identification format: "10-FS1" indicates Map Block No. 10, Fire Station 1.
Inspections Outside First-In District
- Folders containing inspections conducted outside the first-in district are organized according to the Map Block number of the first-in station.
- These folders are numbered and arranged sequentially as part of the Pre-Fire Planning Inspection file.
Recall File
- Recall printouts must be kept in various locations across the department, including Department Headquarters, Battalion Offices, Division Offices, and EMS District Offices.
- Updates to the recall printout are issued quarterly; responsible parties must revise when member transfers or information changes.
Record Books
- A labeled binder, “Company Records” (Book #55), is provided for Company Commanders to maintain frequently accessed records.
- Task force stations can organize binders by company or category based on their needs under the Station Commander's direction.
Fire Prevention Occupancy Record Cards
- Confidentiality is crucial regarding Fire Prevention files; inquiries from citizens should be directed to the Arson Investigation Unit.
- Fire Code mandates that inspection records be available for designated government officials, with retention requirements of no less than three years.
- Records older than three years can be disposed of if deemed unnecessary.
Responsibilities and Organization
- Each Fire Station has designated fire prevention and pre-fire planning inspection duties.
- A unified F-173 and F-173A filing system is maintained by station members under the Station Commander’s supervision.
- F-173A Cards for the Fire Prevention Bureau are held by the first-in station; F-173 Cards for other occupancies are retained by the assigned inspection station.
Occupancy Record File Structure
- Occupancy Record File comprises three main sections: Pending File, Occupancy Records, and Brush Clearance Program.
- The Pending File is organized by Platoons "A," "B," and "C" for efficient record-keeping.
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Description
This quiz focuses on the essential elements of pre-fire planning, including map requirements and inspection protocols outside a station's first-in district. It covers the organization and labeling of maps, block numbering systems, and the importance of designated inspection responsibilities. Test your knowledge of fire department procedures in pre-fire planning.
