Power Automate Cloud Flow Creation

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Questions and Answers

What are the three primary methods for initiating a cloud flow in Power Automate?

  • Starting from blank, selecting a connector, or choosing from a pre-built sample.
  • Starting from blank, utilizing a template, or using a connector directly. (correct)
  • Starting from a template, using a connector, or importing an existing flow.
  • Importing a flow, defining a custom trigger, or using a template.

Where in the Power Automate portal can users find options for creating a new flow?

  • The 'Solutions' page.
  • The 'Admin Center'
  • The 'My Flows' Dashboard.
  • The 'Create' page. (correct)

Which type of cloud flow requires the developer to select a trigger that directly responds to a user's action?

  • Business process flow.
  • Instant (button) cloud flow. (correct)
  • Scheduled cloud flow.
  • Automated cloud flow.

What is the fundamental characteristic of an automated cloud flow trigger?

<p>It monitors an element of a connector for a specific activity. (C)</p> Signup and view all the answers

Which of the following best describes how to initiate a flow starting from a template?

<p>Choose a template from the available options on the 'Create' page. (A)</p> Signup and view all the answers

After selecting a trigger to start a blank flow, what is the next step in building the flow?

<p>Adding actions to the flow. (D)</p> Signup and view all the answers

If a user wants their flow to run in response to a new file being created in SharePoint, which kind of trigger would they use?

<p>An automated flow trigger. (B)</p> Signup and view all the answers

Among the provided options, which is the LEAST accurate description of selecting a connector to initiate a flow?

<p>It allows users to define custom connectors. (B)</p> Signup and view all the answers

What is the primary way a developer can initiate an instant flow in Power Automate?

<p>By manually activating a button or selecting an item associated with the flow. (B)</p> Signup and view all the answers

In Power Automate, what is the purpose of the 'Test' button found at the top right of the workspace canvas?

<p>To allow the developer to run the flow and examine each step's execution. (D)</p> Signup and view all the answers

If a step in a Power Automate flow is marked with a circled check mark, what does this signify?

<p>The step has completed successfully. (A)</p> Signup and view all the answers

When testing a Power Automate flow, where can a developer find the options to start the flow?

<p>In the 'Test Flow' pane. (B)</p> Signup and view all the answers

In Power Automate, how is a failed step in a flow visually represented?

<p>With an X mark. (D)</p> Signup and view all the answers

What is the primary requirement for creating a scheduled cloud flow?

<p>Defining a date and time for the flow to start and setting a repeat interval if needed. (D)</p> Signup and view all the answers

To create a desktop flow, which application is essential?

<p>Power Automate Desktop app. (D)</p> Signup and view all the answers

What was the 'instant' flow type previously called in some sources?

<p>Button flow (B)</p> Signup and view all the answers

In a Power Automate flow, what is the purpose of a 'trigger'?

<p>To specify how and when a flow is launched. (A)</p> Signup and view all the answers

After configuring a trigger, what is the next step in building a Power Automate flow?

<p>Clicking the 'New step' button to add an action. (C)</p> Signup and view all the answers

What does the 'Choose an action' dialog box provide to a developer?

<p>A selection of actions to be used to manage data. (D)</p> Signup and view all the answers

What is the role of the 'Condition' action within a Power Automate flow?

<p>To evaluate criteria and branch to different actions based on results. (D)</p> Signup and view all the answers

When configuring a 'Condition' action, what does the 'Dynamic content' pop-up display?

<p>A selection of the fields from a trigger. (A)</p> Signup and view all the answers

What does the 'If yes' box following a 'Condition' action represent?

<p>Actions carried out when a condition is true. (A)</p> Signup and view all the answers

Which action can be added within the 'If yes' box of a Power Automate flow?

<p>A notification sent to the user's mobile. (D)</p> Signup and view all the answers

After completing a Power Automate flow, what step ensures it is accessible for use?

<p>Clicking the save option. (D)</p> Signup and view all the answers

What is a flow template in Power Automate?

<p>A pre-built flow with triggers and actions. (B)</p> Signup and view all the answers

When modifying a flow template, what type of settings might a developer need to revise?

<p>The source and target file/folder locations. (C)</p> Signup and view all the answers

Which of the following does a flow template detail screen offer for modification?

<p>The connectors being used by a flow. (B)</p> Signup and view all the answers

What does a developer most likely modify when adapting a flow template?

<p>The flow's trigger, actions, and their credentials. (B)</p> Signup and view all the answers

After a flow template is implemented, what options does the developer have regarding the flow's structure and actions?

<p>The flow's existing actions can be changed, and new actions can be inserted, or the action order modified. (A)</p> Signup and view all the answers

When changing the connection for a SharePoint 'Create file' action, what is affected?

<p>All of the above including Site Address, Folder Path and Dynamic context field. (D)</p> Signup and view all the answers

What options are available when hovering over the connection line between two flow steps?

<p>Add an action or add a parallel branch. (A)</p> Signup and view all the answers

In Power Automate, what is the purpose of the 'Compose' data operation action?

<p>To store a string of data for later reuse within the flow. (C)</p> Signup and view all the answers

Which data operation action should you use to transform array data into a comma-separated table format?

<p>Create CSV table. (D)</p> Signup and view all the answers

What is the function of the 'Join' data operation action in Power Automate?

<p>To change the delimiter used in a data array. (A)</p> Signup and view all the answers

If you have JSON output from a previous action, how would you enable the flow to use specific fields from it?

<p>Use the 'Parse JSON' data operation combined with a sample schema. (B)</p> Signup and view all the answers

What does the 'Select' data operation action do to a data array?

<p>Reshapes the array by mapping labels to new ones. (D)</p> Signup and view all the answers

What happens when the 'condition' action evaluates a 403 (Forbidden) response code?

<p>The flow generates an email to the user indicating that the task has failed. (D)</p> Signup and view all the answers

What is the default account used by triggers and actions to connect to an application or service?

<p>The currently logged-on user's account. (B)</p> Signup and view all the answers

Where can you change the user account used by a trigger or action in Power Automate?

<p>Within the context menu of the trigger or action. (B)</p> Signup and view all the answers

After inserting a new action at the bottom of a flow, what should happen?

<p>It will be added at the bottom of a linear sequence of actions. (A)</p> Signup and view all the answers

What is the primary purpose of the 'Filter array' data operation action?

<p>To filter an array based on a specified equation. (B)</p> Signup and view all the answers

When would you use the Add a parallel branch option when adding a new step?

<p>When you want two actions to run concurrently, based on the same preceding step. (B)</p> Signup and view all the answers

How do 'Dynamic content fields' work in context of connections and actions?

<p>They reference the available fields based on the active connection. (D)</p> Signup and view all the answers

Flashcards

Instant Cloud Flow

A Power Automate flow triggered by a user action, such as pressing a button in the Power Automate mobile app or selecting a file in another application.

Automated Cloud Flow

A Power Automate flow that automatically launches when a specific event happens in an application or service.

Scheduled Cloud Flow

A Power Automate flow that is designed to run at specific intervals or times.

Trigger

The initial step in a Power Automate flow that determines when the flow should be triggered.

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Power Automate Template

A Power Automate template that provides a pre-built structure for commonly used flows, making it easier to create flows for specific tasks.

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Connectors

Connectors in Power Automate allow flows to interact with different applications and services, enabling data exchange and action execution.

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Action

A component in Power Automate that performs a specific action or operation in the flow.

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Create Page

The primary interface in the Power Automate portal where users create and manage their flows.

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Instant Flow

A type of Power Automate flow that can be manually triggered by a user.

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Automated Flow

A type of Power Automate flow that automatically starts when a specific event happens in an app or service.

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Scheduled Flow

A type of Power Automate flow that runs at specific times or intervals.

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Test Flow

A feature in Power Automate that lets developers test their flows by manually executing the trigger action or using data from previous runs.

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Desktop Flow

Flows specifically built to interact with desktop applications.

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Power Automate Workspace Canvas

The visual workspace where developers build and configure their flows.

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Flow Template

A set of actions performed for a specific purpose within a cloud flow.

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Condition Action

The control structure used to evaluate conditions in a cloud flow.

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Dynamic Content

A feature that provides access to data points within a flow's context.

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Send Me a Mobile Notification Action

An action that sends a message to the user's mobile device.

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Copy Files Action

A flow action that copies files from one location to another.

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OneDrive

A storage service that provides users with a space to store and manage their files online.

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SharePoint

A cloud-based platform used to manage documents and collaborate with others.

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Context Menu

A menu that appears when a user clicks on a trigger or action, allowing them to select a different account or add a new connection.

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Dynamic Content Fields

Fields in a flow that reference data from the trigger or previous actions, dynamically changing based on the input data.

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Compose Action

Allows the developer to type a data string into the Inputs field and reuse that string later in a subsequent action.

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Create CSV Table Action

Converts a data array into a table in CSV (comma-separated values) format.

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Create HTML Table Action

Converts a data array into an HTML (Hyper-text Markup Language) table.

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Filter Array Action

Applies a filter to a data array using an equation to select specific entries.

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Join Action

Modifies a data array to use a different delimiter, such as a semicolon instead of a comma.

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Parse JSON Action

Interprets the JSON output from a previous action by specifying a sample schema.

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Select Action

Reshapes a data array to suit a different application or service, changing labels or structures.

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Parallel Branch

Allows a flow to perform two separate actions at the same time, both using the results of the same previous step.

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Data Operation Actions

Actions that make it possible to reuse and reformat data from previous actions in various ways.

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Study Notes

Power Automate Cloud Flow Creation & Modification

  • Power Automate offers three flow creation methods:
    • Start from blank: Choose a trigger type and add actions.
    • Start from template: Utilize pre-built templates for specific needs (e.g., remote work, notifications).
    • Start from connector: Begin with a connector and build from there.

Flow Types

  • Automated cloud flow: Triggered by connector activity (e.g., message arrival, document creation).
  • Instant (button) cloud flow: Triggered by a user action (e.g., button click, file selection).
  • Scheduled cloud flow: Launches at a specific date/time and optionally repeats.
  • Desktop flow: Created using the Power Automate Desktop app.

Working with Flows

  • Workspace canvas: Displays the flow's trigger and actions after configuration.
  • Add actions: Use the "New step" button or insert between steps.
  • Parallel branches: Create parallel actions using the "Add a parallel branch" option.
  • Condition actions: Use "If yes" and "If no" branches to perform different actions based on conditions (e.g., email importance).
  • Dynamic content: Access data from the trigger or previous actions within the flow.
  • Data operation actions (Compose, Create CSV/HTML table, Filter array, Join, Parse JSON, Select): Modify and reformat data in flows for compatibility and usability.

Modifying Flows

  • Modify connections: Change user accounts and add new connections for triggers or actions.
  • Template modification: Configure required fields (e.g., folders, sites) within templates to achieve desired outcomes.

Testing Flows

  • Test button: Enables manual testing of flow execution using sample data.
  • Test Flow pane: Allows testing with simulated trigger actions, prior data, or data from the trigger app.
  • Monitoring execution: View success (checkmark) or failure (X) of each step.
  • Detailed step information: Access input and output data for each step, including error details for failed steps.

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