Power Automate Connectors Overview
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Questions and Answers

What type of connection does Power Automate utilize to trigger flows based on specific events?

  • Service-based connection
  • Data-based connection
  • Action-based connection
  • Function-based connection (correct)

How do tabular connectors primarily function within Power Automate flows?

  • To provoke actions when data changes. (correct)
  • To authenticate users.
  • To generate notifications.
  • To send emails directly.

What is a key requirement for a connector to access a data source in Power Automate?

  • Real-time data processing.
  • User interface customization.
  • Authentication credentials. (correct)
  • Compatibility with multiple devices.

In what scenario might a developer want to specify different credentials for a connector in Power Automate?

<p>When the user has varied permissions across services. (D)</p> Signup and view all the answers

Which of the following actions can Power Automate perform using function-based connectors?

<p>Send an email. (A)</p> Signup and view all the answers

When a developer creates a flow using a template tile, what information is typically displayed?

<p>Account names and required connectors. (D)</p> Signup and view all the answers

What characterizes function-based connections in Power Automate?

<p>They monitor activity to launch flows. (A)</p> Signup and view all the answers

Why might tabular connectors be more commonly used for actions rather than for triggers in Power Automate?

<p>They allow for data copying while monitoring changes. (A)</p> Signup and view all the answers

In the context of Power Automate flows, what is the purpose of the "Switch account" button on a connector?

<p>To switch between different accounts that can be used to access the same data source. (C)</p> Signup and view all the answers

What is the significance of the "Continue" button at the bottom of a flow template detail screen?

<p>The button becomes active only when all connectors are ready to authenticate, allowing developers to proceed with flow creation. (C)</p> Signup and view all the answers

In Power Automate, what is the purpose of designating a user as a "co-owner" of an automated flow?

<p>Co-owners have full access to the flow, including the ability to modify its settings and credentials. (C)</p> Signup and view all the answers

Which of the following connectors would likely require a developer to explicitly specify credentials during the setup process?

<p>All of the above. (D)</p> Signup and view all the answers

When a developer creates a flow from scratch, what is the primary purpose of specifying credentials for a connector during the flow creation process?

<p>To allow the developer to run the flow without needing to provide credentials later. (C)</p> Signup and view all the answers

Why should developers be cautious about using their own administrative credentials when creating Power Automate flows?

<p>Using administrative credentials can allow flow consumers to access sensitive data they should not be able to access. (D)</p> Signup and view all the answers

What is the main advantage of creating an "instant flow" instead of an "automated flow" in Power Automate?

<p>Instant flows can be triggered manually by users, allowing for greater control over their execution. (B)</p> Signup and view all the answers

When creating an instant flow, what options do developers have for controlling user access to credentials?

<p>Developers can choose to allow users to use the developer's credentials or require them to provide their own. (B)</p> Signup and view all the answers

Flashcards

Function-based Connectors

Connectors that use functions to interact with the source application or service. They are often used for triggers, monitoring events, and actions like sending emails or creating calendar entries.

Tabular Connectors

Connectors that allow flows to access data from the source application or service in a table format. They can be used for triggers based on data changes or for actions like copying data to another location.

Connector Authentication

The process by which a connector verifies its identity and gains access to a data source.

Connector Credentials

Credentials like usernames and passwords required for a connector to authenticate to a data source.

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Connector Triggers

The ability of a connector to start a workflow based on specific events or changes in the source application.

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Connector Actions

Tasks or actions that a connector performs in a workflow, like sending emails, creating calendar events, or modifying data.

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Connector Connections

The process of using connectors to establish communication with external applications or services.

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Connector Data Handling

The ability for a connector to handle data in structured formats, allowing for organized manipulation and transfer.

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Authentication Status

When a connector is ready to authenticate, the 'Sign in' link will change to a green check mark. This indicates successful authentication.

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Switch Account

The 'Switch account' button allows the developer to change the user account used for authentication.

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Credential Sharing

Developers can choose whether flow consumers can use the same credentials as the creator, or if they need to provide their own.

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Automated vs. Instant Flows

Automated flows, triggered by scheduled events, inherit credentials from the creator, while instant flows allow for credential customization by consumers.

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Flow Co-owner

Adding a co-owner to a flow grants them permission to modify its credentials.

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Run-Only Users

Users can be granted 'run-only' access to a flow, meaning they can execute it, but not modify its settings.

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Credential Security

Consider security implications of sharing credentials. Flows using administrative credentials can potentially grant access to sensitive data.

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Study Notes

Power Automate Connectors

  • Power Automate uses connectors to connect to external data sources for triggers and actions.

  • Two connector types exist:

    • Function-based: Uses functions to perform tasks. Triggers monitor activities (e.g., file arrival, email). Actions perform tasks (e.g., send email, create calendar event).
    • Tabular: Retrieves data in a table format. Triggers react to data changes. Actions copy or process data.

  • Connection Permissions: Connectors need authentication credentials to access data.

  • Multiple connections require individual authentication.

  • Flow templates detail which connectors are needed and their user accounts.

  • Default connector accounts often use the current user account, but different accounts are possible.

  • Connectors with incomplete authentication displays a gray "Continue" button.

  • Clicking "Sign in" opens an account selection or creation.

  • Credentials can be changed for connectors after flow creation.

  • Individual account selection is available on the flow canvas.

  • Developers can choose existing accounts or add new ones.

  • Flow credentials:

    • Automated flows use the specified credentials for execution. Co-owners can alter these.
    • Instant flows: run-only users can have their own or use existing credentials for connector authentication.

  • Security Considerations: Be aware of credential security when building flows, especially when flow consumers might receive access to sensitive data.

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Description

This quiz covers the fundamentals of Power Automate connectors, including their types, permissions, and authentication processes. Learn about function-based and tabular connectors, and how they facilitate connections to external data sources for various automated actions. Understand the importance of credentials and flow templates in using these connectors effectively.

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