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Questions and Answers
What is the minimum total expenditure for special postal services that must be accounted for in detail by the Head of the Circle?
Which payment methods are acceptable for the issuance or resetting of franking machines?
Under which account should receipts from advertisements in the Department of Posts be booked?
What information must post offices furnish in Form A.C.G.-106?
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What should be excluded when calculating the extra cost of travelling allowances for postal services?
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What happens to the franking machine impression values once the postal articles are franked?
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What type of services does Retail Post offer to the public?
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Who is responsible for ensuring that each postal article is taxed with the prescribed fee?
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What is the procedure for remitting cheques received in favor of the Postmaster?
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Which service does the Post Office NOT provide as a third-party product?
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What should the Head of the Circle include in the detailed bill for extra expenditures exceeding Rs. 50?
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How is the collection from cash and cheque collection accounted?
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What must be included in the monthly accounts submitted by Post Offices to the Circle Postal Accounts Office?
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What happens to the net amount after deducting service charges and GST when making payments to billers?
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How should the amount realized from the sale of unique postal products be recorded?
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What is the function of the franking machine in relation to postal articles?
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Which of the following items is NOT included when calculating the extra costs incurred by the Department for special services?
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Which of the following services is not typically offered under Retail Post?
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What is the frequency of payments made to billers based on?
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Which of the following is credited under the detailed head 'Sale of Publications, blank forms, etc.'?
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What is included in the Aadhaar Enrolment process?
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What type of updates can be made during the Aadhaar Updation process?
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What is necessary for a biller to arrange concerning payment collection?
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What is the purpose of Rule 166 in the management of postal accounts?
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Study Notes
Receipts from Advertisements
- Receipts from advertisements in the Department of Posts are booked under 1201-Postal Receipts.
- On existing technology platforms, receipts are booked at the Primary level under the relevant General Ledger Account under MH-1201.
Sale of Publications and Forms
- The amount realized from the sale of publications, books of blank forms, etc., is credited under "Sale of Publications, blank forms, etc." under the sub-head "Other items" under Minor Head 'Other Receipts' of the relative Head 1201-Postal Receipts.
- In respect of forms, publications, etc., that are directly identifiable as pertaining to Postal, the sale proceeds are taken to the respective minor and sub-heads under 1201-Postal Receipts.
- On existing technology platforms, the amount is credited at the Primary level directly under the relevant General Ledger Account.
Reporting of Receipts
- Post Offices provide a separate schedule in Form A.C.G.-106 to the Circle Postal Accounts Office, along with their monthly accounts, showing particulars of the forms or publications, copies sold, and amount credited in the accounts.
- A statement showing opening balance, copies received during the month, copies sold during the month, and closing balance in respect of each kind of publication and form is also sent along with the schedule.
### Retail Post
- The Department of Posts offers convenience to the general public by making third-party products and services available through select Post Offices through 'Retail Post'.
- Retail Post leverages the vast network of more than 150,000 Post Offices across the country.
- A range of services are offered including:
- Collection of electricity bills
- Collection of taxes
- Collection of other bills and fees for the Government, etc.
Accounting for Retail Post
- Collection of cash and cheques in the name of the Postmaster is accounted for under the Postal Net Deposit GL code.
- Payment to the biller is made by account payee crossed cheque after deducting service charges and GST.
- The frequency of payment is as per the agreement entered into with the particular biller.
- The total amount of collections is accounted for under the GL Code- 1800040200.
- Commission/service charges deducted are accounted for under the GL Code based on the biller category.
- ePayment commission is credited to service charge GL under head 18000040X00 (where X is based on biller category).
Retail Post: Third Party Products
- Post Offices sell third party products and services such as:
- Sale of application forms of various educational institutions and recruiting agencies
- Sale of Railway Reservation Tickets
- Sale of Rakhi envelopes
- Address verification service, etc.
Aadhaar Enrolment and Updation Through Retail Post
- Aadhaar Enrolment is done free of cost in Post Offices.
- The Aadhaar Enrolment process involves electronic capture of demographic and biometric information of residents.
- Aadhaar Updation includes:
- Demographic Updation such as Name, Email ID, Mobile Number, Address, Date of Birth, etc.
- Biometric Updations, facial image, 10 fingerprints, and Iris are updated through Post Offices.
Revenue and Miscellaneous Receipts
- The Director-General and supervising Officers ensure that each postal article is taxed with the prescribed fee either by means of stamps or by recovery in cash.
Payment for Special Postal Services
- When the Department provides special postal facilities for high officials and distinguished personages during their tour, the Department recovers the actual extra expenditure incurred.
- The extra expenditure includes the cost of temporary establishment, travelling allowances, cost of making up and delivery of special bags, contingencies, and labour charges directly connected with those arrangements.
- The total expenditure involved in all branches of the Department must be not less than Rs. 50 in each Postal Circle.
- If the total extra expenditure exceeds Rs. 50, the Head of the Circle prepares the bill for all items of expenditure in detail, clearly indicating the Government or Department to whom the charge is debitable, and forwards the bill to the Account Office for necessary adjustment.
Franking Machines
- Postage on postal articles may be paid by means of impressions of a franking machine.
- Such a machine is issued in accordance with the terms and conditions as laid down in Rule 11 of Post Office Guide Part-I.
- Payments for the issue of a machine or for its subsequent resetting may be made through cheque/DD/digital payment.
- When once the articles are franked, the value of such articles is identified and credited in full under the relevant Head of Account having the nomenclature as PRC Remotely Managed Franking Machine.
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Description
Explore the different categories and procedures of managing postal receipts, including advertisements and sales of publications. This quiz covers the primary accounts and classifications under the Postal Department. Test your understanding of reporting practices in postal financial management.
