Payroll Processing and Timecard Procedures

Timecards and Payroll

• Timecards must be entered, released, and approved by 7:00 AM on Payroll Processing Mondays.
• Payroll uses ZDash, a system with three areas for supervisors: Display Working Times, No Timecard to Supervisor, and Approve Time.
• The "No Timecard to Supervisor" function identifies employees who haven't entered time in ESS (Employee Self Service).
• Supervisors can use ZDash to enter cost centers, individual employee details (e.g., 1581, SOD 1514, Patrol 1512), execute reports, and approve time.
• Reports show if employees have submitted timecards for both or one week.
• Total target hours represent expected payroll hours (regular hours, vacation/comp/sick/personal leave).
• Total recorded hours reflect hours entered in ESS.
• Employees who don't submit timecards may be charged leave without pay.

Employee Timecard Procedures

• If an employee does not complete timecards, they can either complete them themselves or contact Sheriff-Payroll.
• Overtime should be added to the record in the Rec. Order column.
• Supervisors need to be listed as approving the overtime.

Employee Timecard Requirements

• Employees must enter their timecards.
• Vacation time is prioritized to cover two weeks of pay.
• Newer employees (first 6 months) cannot use vacation time for payroll purposes.
• Any missed entries must be corrected by the employee by Wednesday after payroll Monday.

Potential Issues with Leave Without Pay (LWOP)

• Incorrectly charging LWOP can negatively affect employee benefits coverage.
• Employees who are improperly charged LWOP could have to personally pay premiums normally covered by Washoe County.