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Parts of a Business Letter

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Questions and Answers

What components should be included in the heading of a business letter?

The heading should include your address and the date.

How should the salutation be formatted if you are addressing someone by name?

Use 'Dear [Title] [Last Name]:' with a colon at the end.

What is the recommended formatting for paragraphs in the body of a business letter?

Paragraphs should not be indented and should have a skipped line between each one.

What should the closing statement of a business letter include?

The closing should include phrases like 'Yours truly' or 'Sincerely' followed by a comma. Signup and view all the answers

What is the procedure for signing a business letter when typed on a computer?

Leave four spaces after the closing, type your name, and write your signature in the space above your typed name. Signup and view all the answers

What is the main opinion stated in the letter to the student council?

The main opinion is that the money should be spent to buy laptop computers for students. Signup and view all the answers

What is one reason given for why students without a computer at home would benefit from checking out a laptop?

Students without a computer at home could check out a laptop to complete their assignments. Signup and view all the answers

How does the author justify the need for laptops for students who already have a home computer?

The author mentions that siblings may be using the home computer, making it unavailable when needed. Signup and view all the answers

What format does the letter follow in its structure?

The letter begins with an opinion statement followed by paragraphs that provide supporting reasons. Signup and view all the answers

Why might having access to laptops improve the quality of student assignments?

Using a computer allows students to produce neater and better-formatted papers. Signup and view all the answers

Study Notes

Parts of a Business Letter

Heading: Includes the date and the writer's address
- Placed at the top of the page
- Located at the left-hand margin
- Includes at least one inch from the top of the page
Inside Address: Contains the recipient's address
- The name and address of the person or organization you are writing to
- If the recipient has a title, include it after the name.
- If the title is long, write it on the same line as the name.
- If writing to an organization or business, include only the organization's name and address, not the individual.
Salutation: The greeting
- Use "Dear Mr./Ms./Mx." + recipient's name if known
- Option: if not known use "Dear Sir or Madam", "Dear Management" etc.
Body: The main content of the letter
- Skip a line after each paragraph.
- Do not indent the paragraphs
Closing: Words like "Sincerely", "Truly" etc.
- Capitalize the first word only
- Include a comma after the closing
Signature: Typed name
- Leave four spaces underneath the closing.

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Description

This quiz covers the essential components of a business letter, including the heading, inside address, salutation, body, and closing. Understand the function and formatting of each part to effectively communicate in a professional setting.