32 Questions
Match the following terms related to meetings with their definitions:
Abstention = When a participant in a vote casts a ballot Action item list = A list of meeting activities in the order they are taken up Agenda = A documented event or task that needs to take place Ballot = When a participant in a vote does not cast a ballot
Match the following terms related to meetings with their definitions:
Amend a motion = A device used to record choices made by voters Ballot = A formal discussion involving opposing candidates vying for the same position Committee report = Used to modify another motion Debate = A report highlighting matters to be decided and recommendations
Match the following terms related to meetings with their definitions:
Executive session = A list of meeting activities in the order they are taken up Agenda = A discussion or decision of a sensitive nature Action item list = A report highlighting matters to be decided and recommendations Committee report = A documented event or task that needs to take place
Match the following terms related to meetings with their definitions:
Debate = A discussion or decision of a sensitive nature Executive session = A formal discussion involving opposing candidates vying for the same position Action item list = A device used to record choices made by voters Ballot = A documented event or task that needs to take place
Match the following terms related to meetings with their definitions:
Agenda = A report highlighting matters to be decided and recommendations Committee report = A list of meeting activities in the order they are taken up Abstention = Used to modify another motion Amend a motion = When a participant in a vote does not cast a ballot
Match the following terms related to meetings with their definitions:
Action item list = A discussion or decision of a sensitive nature Debate = A device used to record choices made by voters Executive session = A documented event or task that needs to take place Ballot = A formal discussion involving opposing candidates vying for the same position
Match the following terms related to meetings with their definitions:
Committee report = Used to modify another motion Amend a motion = A report highlighting matters to be decided and recommendations Abstention = A list of meeting activities in the order they are taken up Agenda = When a participant in a vote does not cast a ballot
Match the following terms related to meetings with their definitions:
Ballot = A discussion or decision of a sensitive nature Executive session = A device used to record choices made by voters Debate = A formal discussion involving opposing candidates vying for the same position Action item list = A list of meeting activities in the order they are taken up
Match the following terms with their definitions:
Executive Session = A meeting where confidential matters are discussed Financial Report = A report on the community's financial condition and activities Majority = Awards the election to the candidate with the most votes Quorum = The minimum number of residents required to be present to transact business
Match the following terms with their definitions:
Management Report = The manager's report on the association's current management and administrative activities Minutes = A document that records the decisions made during a meeting Motion = A formal proposal stating that the association took certain action Notice of Meeting = An official announcement that a meeting will take place
Match the following terms with their definitions:
Parliamentary Procedure = A set of rules governing meetings and operations Plurality = Over 50% of the votes needed to win an election Proxy = A person authorized to act or vote in place of another resident Robert's Rules of Order = A book that provides common rules and procedures for deliberation and debate
Match the following terms with their definitions:
Second a Motion = To support a proposal made by another member Table a Motion = To postpone consideration of a proposal Timed Agenda = A schedule that limits the amount of time focused on specific areas Governing Document Violations = A report on the community's financial condition and activities
Match the following terms with their definitions:
Contract Negotiations = Discussions about a legal agreement between parties Lawsuits = Legal actions taken against the association Governing Document Violations = Violations of the association's by-laws Personnel Issues = Matters related to the employment of association staff
Match the following terms with their definitions:
Balance Sheet = A financial statement that shows the association's assets and liabilities Income Statement = A financial statement that shows the association's revenues and expenses Variance = A difference between actual and budgeted financial results General Ledger = A financial record that accounts for all transactions
Match the following terms with their definitions:
Accounts Payable = Amounts owed by the association to its suppliers Majority Vote = A vote that requires over 50% of the votes to pass Proxy Vote = A vote cast by a person authorized to act on behalf of another Quorum Requirement = The minimum number of residents required to be present to transact business
Match the following terms with their definitions:
Parliamentary Procedure = A set of rules governing meetings and operations Timed Agenda = A schedule that limits the amount of time focused on specific areas Robert's Rules of Order = A book that provides common rules and procedures for deliberation and debate Executive Session = A meeting where confidential matters are discussed
What is the purpose of a financial report in a community association?
To provide a summary of the community's financial condition and activities
What is the minimum percentage of votes required to win an election in a community association?
50%
What is the purpose of minutes in a community association meeting?
To document the decisions made during the meeting
What is a proxy in the context of a community association meeting?
A person who is authorized to vote on behalf of another resident
What is the purpose of Robert's Rules of Order?
To provide a framework for debate and discussion
What happens to an incomplete item on the agenda?
It is rescheduled for another meeting
What is the purpose of a timed agenda?
To limit the amount of time focused on specific areas
What is a quorum in the context of a community association meeting?
The number of residents required to be present to transact business legally
What is the purpose of an action item list?
To document tasks or activities to be completed
What is the result of an abstention?
The vote is not counted
What is the purpose of a committee report?
To highlight matters to be decided and recommendations by the committee
What is the purpose of an executive session?
To make decisions of a sensitive nature
What is the purpose of an agenda?
To list the meeting activities in the order they are to be taken up
What is a ballot?
A device used to record choices made by voters
What is the purpose of amending a motion?
To modify another motion
What happens to the action item list at the next meeting?
It is reviewed by the group and the facilitator checks the status of the items
Study Notes
Meetings Key Terms
- Abstention: when a participant in a vote doesn't cast a ballot, indicating ambivalence or mild disapproval, which doesn't count in the vote tally.
- Action item list: a documented list of events, tasks, or activities that need to take place, reviewed at the next meeting to check the status.
Meeting Documents
- Agenda: a list of meeting activities in the order they will be taken, from call to order to adjournment.
- Ballot: a device used to record voters' choices, with each voter using one ballot.
- Committee report: a report highlighting matters to be decided, with recommendations, supporting research, and clear actions requested.
- Financial report: a report on the community's financial condition, including general ledger, variance, accounts payable, income statement, and balance sheet.
- Management report: a report on the association's current management and administrative activities.
- Minutes: a permanent public record of decisions made during the meeting, documenting positions and actions taken by the board.
Voting and Decision-Making
- Majority: over 50% of the votes needed to win an election, which can come from those who attend the meeting in person or by proxy.
- Plurality: awards the election to the candidate with the most votes, regardless of whether they received the majority.
- Proxy: a person authorized to act or vote in place of another resident who couldn't be present.
Meeting Procedures
- Executive session: a discussion or decision-making session on sensitive matters, such as personnel issues, contract negotiations, and lawsuits.
- Notice of meeting: an official announcement sent in writing to board members at least a week before a meeting.
- Parliamentary procedure: the body of rules, ethics, and customs governing meetings and other operations.
- Quorum: the number of residents required to be present to transact business legally, established in the association's by-laws.
- Robert's Rules of Order: a book providing common rules and procedures for deliberation and debate.
Motions and Proposals
- Amend a motion: modifying another motion by inserting, adding, striking out, or substituting words or paragraphs.
- Motion: a formal proposal stating the association took certain action.
- Second a motion: allowing consideration by the assembly after another member seconds the motion.
- Table a motion: rescheduling or tabling incomplete items on the agenda for another meeting.
Meetings Key Terms
- Abstention: when a participant in a vote doesn't cast a ballot, indicating ambivalence or mild disapproval, which doesn't count in the vote tally.
- Action item list: a documented list of events, tasks, or activities that need to take place, reviewed at the next meeting to check the status.
Meeting Documents
- Agenda: a list of meeting activities in the order they will be taken, from call to order to adjournment.
- Ballot: a device used to record voters' choices, with each voter using one ballot.
- Committee report: a report highlighting matters to be decided, with recommendations, supporting research, and clear actions requested.
- Financial report: a report on the community's financial condition, including general ledger, variance, accounts payable, income statement, and balance sheet.
- Management report: a report on the association's current management and administrative activities.
- Minutes: a permanent public record of decisions made during the meeting, documenting positions and actions taken by the board.
Voting and Decision-Making
- Majority: over 50% of the votes needed to win an election, which can come from those who attend the meeting in person or by proxy.
- Plurality: awards the election to the candidate with the most votes, regardless of whether they received the majority.
- Proxy: a person authorized to act or vote in place of another resident who couldn't be present.
Meeting Procedures
- Executive session: a discussion or decision-making session on sensitive matters, such as personnel issues, contract negotiations, and lawsuits.
- Notice of meeting: an official announcement sent in writing to board members at least a week before a meeting.
- Parliamentary procedure: the body of rules, ethics, and customs governing meetings and other operations.
- Quorum: the number of residents required to be present to transact business legally, established in the association's by-laws.
- Robert's Rules of Order: a book providing common rules and procedures for deliberation and debate.
Motions and Proposals
- Amend a motion: modifying another motion by inserting, adding, striking out, or substituting words or paragraphs.
- Motion: a formal proposal stating the association took certain action.
- Second a motion: allowing consideration by the assembly after another member seconds the motion.
- Table a motion: rescheduling or tabling incomplete items on the agenda for another meeting.
Understand the concept of abstention in meetings, its implications, and how it differs from active opposition. Learn about the role of abstention in parliamentary procedure and its effects on voting outcomes.
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