Professional Oversight - Job Performance Interview & Recognition

Omaha Police Department Job Performance Policy

• Policy: The Omaha Police Department (OPD) uses Job Performance Interview (JPI) forms (OPD Form 13) for documenting unacceptable employee performance and failures to follow instructions. Job Performance Recognition (JPR) forms (OPD Form 13A) document positive performance.
• JPI Purpose: The JPI documents unacceptable performance and lack of adherence to job instructions, confirming the employee is aware of the issue. It also provides a method to recall details of past poor performance.
• Supervisor Duties: Supervisors monitor subordinate performance and take timely corrective action when problems arise. Initial contact is with the employee, documented using a JPI.
• JPI Content: JPIs must be specific, accurate, factual, and identify solutions. If reported by someone else, the written communication should be attached. The JPI should include observations, employee explanation, suggested improvements, and an agreed-upon improvement plan. Note that documentation is not required if requested by other departments as defined in the policy.
• JPI Routing: The original JPI goes to the Professional Oversight Bureau (POB) Deputy Chief, then the OPD Personnel Unit, and is kept in the employee's file at OPD Central Headquarters. A copy is given to the employee. JPIs older than one year are not to be used to document behavioral or performance patterns.
• Job Performance Recognition (JPR): The JPR (OPD Form 13A) documents positive work-related performance or positive public feedback not reaching formal recognition level.
• JPR Content: JPRs are specific, accurate, factual, and identify positive job performance, with observations recorded. If reported by someone other than the supervisor, that communication will be included.
• JPR Routing: The original JPR goes to the Executive Services Bureau (ESB) Deputy Chief, then the POB, then Personnel Unit, and is kept in the employee's file at OPD Central Headquarters. A copy is given to the employee.
• Disobedience of Orders: Employees who refuse to sign an OPD Form 13 are in violation of OPD policy.

References

• Previous OPD General Orders: #82-88, 69-89, 3-18, and 13-19 are referenced.
• Accreditation Standards: CALEA accreditation standard 26.1.4 is applicable.
• Other: The Omaha Police Officers' Association Collective Bargaining Agreement applies to this policy.