NAVSUP P-485 Vol 1: Supply Divisions and FLCs

Supply Organization and Management

• NAVSUPSYSCOM manages material and service procurement for the Department of the Navy
• Inventory Managers ensure balance between supply and demand for assigned items

Chapters of NAVSUP P-485 Vol 1

• The NAVSUP P-485 Vol 1 covers several areas.
• These include: organization and administration, material identification, procurement, receipt, custody and stowage.
• It also covers material expenditure and shipment, inventory management, packaging and transportation.
• Additional topics: special material, financial management, and navy disbursing operations.

Afloat Supply Divisions

• S-1: stock control
• S-1/P: postal
• S-2: food services (CS’S)
• S-3: ships services (ship store and retail clothes) (SH’S)
• S-4: disbursing (PS’S)
• S-5: hotel services
• S-6: aviation stores
• S-7: MWR
• S-8: general stores
• S-9: HAZMAT
• S-10: quality assurance
• S-11: CPO mess

Fleet Logistics Centers (FLC) Worldwide

• FLC Norfolk is for the 2nd Fleet
• FLC San Diego is for the 3rd Fleet
• FLC Pearl Harbor is for the 3rd Fleet
• FLC Puget Sound is for the 3rd Fleet
• FLC Jacksonville is for the 4th Fleet
• FLC Bahrain is for the 5th Fleet
• FLC Sigonella is for the 6th Fleet
• FLC Yokosuka is for the 7th Fleet
• FLC’s are known as stock points

Defense Logistics Agencies

• DLA is a supply organization with management responsibility and control of items in common use by all military services.
• Approximately 99% of line items in the integrated Navy supply system are managed by DLA
• Items are identified by the number 1, 3, or 9 preceding the alphabetic cognizance symbol, with exceptions
• Management of DLA is through DLA headquarters at Fort Belvoir, VA
• The role of DLA headquarters is comparable to that of NAVSUPSYSCOM within the Navy

DLA Supply Centers

• DLA Supply Centers perform the same functions for the defense supply system as the NAVSUP WSS for the Navy supply system.
• DLA Energy does not have responsibility for inventory control
• There are 4 DSCS responsible for a certain type of material.
• DLA Troop Support (formerly DSCP) handles food, clothing, textiles, medicines, medical supplies, construction supplies, supports humanitarian/disaster relief
• DLA Energy (formerly DESC) handles bulk petroleum and chemicals
• DLA Aviation (formerly DSCR) handles aviation parts like engines on fighters/bombers, airframe/landing gear parts, flight safety equipment, propeller systems.
• DLA Land and Maritime (formerly DSCC) handles electronic/electrical equipment, repair parts, structural material/equipment, components

USTRANSCOM

• The single entity directs and supervises the execution of the strategic distribution system
• USTRANSCOM also manages the supply chain related information technology systems.
• USTRANSCOM has the authority to establish a contracting activity for procurement of commercial transportation services

Supply Spaces Grouping

• Group I: General Stores (Key Entry)
• Group II: Food Services (Key Entry)
• Group III: Ships Retail and Clothing Stores (Combination Lock)
• Group IV: Ships Service Activities (Barber Shop and Laundry) (Key Entry)
• All padlocks are 1 1/2 inch, pin tumbler type
• Spare padlocks come in sets of 10-20-40
• Default combination for supply keyless locks is 50-25-50
• A Grand Master Key is kept by the Supply Officer to open locks in groups 1, 2, and 4.
• The Supply Officer or designated officer by the Commanding Officer keeps the key or combination to the alcohol locker
• Any Disbursing Official should deposit public money without delay, after receipt

Security of Supply Department Spaces

• Material in store kept under lock and key unless impractical due to bulk
• Supply spaces locked when unattended by authorized personnel
• Responsibility for space security rests with the person in charge of each space.
• Supply Officer or delegated assistant permission required for those not authorized to access supply spaces
• No supply space should impede access using standard damage control equipment in emergencies.
• Keys to padlocks must not leave the ship when the custodian goes ashore
• Maintain a key log identifying key holders removed from the key locker
• Combinations to combination locks are not recorded in writing, except per Ships Store Afloat (NAVSUP P 487, par 1030)
• Key padlocks are 1 ½ inch, pin tumbler type, with dead bolt of brass or bronze.
• Locks will be individually keyed and have two master keys and two grand master keys for each set
• Keyless padlocks are the three-combination manipulation resistance type 8077A, NSN 9Z5340-00-285-6523
• Combinations on keyless padlocks are to be changed at least every six months

Relief of Supply Officer

• The Supply Officer must conduct an inspection of the supply department before detachment
• The relieving supply officer has 20 days to prepare their report, starting the day they are in RADM
• Carry out relief as per NAVSUP P-485, para 1160-1164, including Joint Relieving Letter with statements covering:
• 100% Depot Level Repairable (DLR) Inventory
• 10% Selected Item Management (SIM)/Demand Based Item (DBI) Inventory

Inventory Types

• 0.25% non-SIM inventory
• 0.25% total line items, location audit processing (LAP)
• 10% Hazardous Material (HAZMAT) inventory
• Aviation Pack-Up Unit Kit (PUK) inventories: 100% Aviation Depot Level Repairable (AVDLR) and 10% consumables

Classification of Personal Effects

• Navy Owned
• Navy Issued (Uniform Items)
• Money
• Negotiable and Non-Negotiable
• Miscellaneous

Categories of Personal Effects

• Lost, Abandon, Unclaimed
• Deceased or Missing
• Mentally or Physically Incapacitated
• Unavoidably Separated
• Ships Lucky Bag

Personal Effects Management

• Utilize NAVSUP Form 29 for inventory and make 5 copies
• CO responsible for inventory, SUPPO for shipment and disposition
• Personal Effects Inventory Board includes:
• Two officers for officer effects
• DIVO and LPO for enlisted effects
• For effects forwarded to PEDC, send to NAVSUP FLC Norfolk: original, two copies, letter of transmittal

Publications

• NAVSO P-3013-2: Financial Management of Resources
• NAVSUP P-409: MILSTRIP/MILSTRAP Desktop Guide
• NAVSUP P-484: Ashore and Afloat Supply Packaging Procedures
• NAVSUP P-485 VOL I: Afloat Operational Forces Supply Procedures
• NAVSUP P-485 VOL II: Naval Supply Procedures, Supply Appendices
• NAVSUP P-485 VOL III: Ashore Operational Forces Supply Procedures
• NAVSUP P-4400: Afloat Shopping Guide (ASG)
• NAVSUP P-4998: Consolidated Afloat Requisitioning Guide Overseas (Cargo)
• NAVSUP P-600: Naval Logistics Library
• NAVSUP P-700: Common Naval Packaging (CNP)

Combat Logistics Force (CLF) Ship Types (Supply Ships)

• T-AKE: Stores/Ammunition Ship
• T-AO: Replenishment Oiler
• T-AOE: Fast Combat Support Ship
• FILL: Fleet Issue Load List
• HULL: High Usage Load List
• TARSLL: Tender and Repair Ship Load List

Logistical Support

• Advanced Base: activated during war to supplement the Combat Logistics Force (CLF)
• Overseas Base: a permanent facility outside the U.S. designed to support the fleet and overseas shore establishments
• The difference: advance base temporary, overseas base permanent
• Primary contact points for operating forces: FLC
• First echelon of re-supply: materials on CLF ships
• There is no first echelon for aviation peculiar materials
• Second echelon of re-supply: materials at ashore activities

R-Supply Subsystems

• Site: Contains technical and validation tables
• Inventory: Routine maintenance for inventory information
• Logistics: Generating MILSTRIP requisitions, recording receipt/stowage, issuing material, processing supply status
• Financial: OPTAR allocation, tracking OPTAR balances, posting financial adjustments, updating appropriation data, reports
• Query: Reviewing material, financial, money value transaction ledgers, SIT and ART inquires

Supply Chain Management

• SPAWARSYSCEN manages the Naval Tactical Command Support System (NTCSS) and the R-Supply database
• Type Commanders (TYCOMs) administer ships grouped by type. Logistics agents are COMNAVAIRLANT, CGFMFLANT, COMSUBLANT, COMNAVAIRPAC, CGFMFPAC.
• Duty Supply Officer (assigned by Suppo officers/senior enlisted) and Duty Storekeeper are key supply department representatives

Material Identification Fundamentals

• There are four million items in the Department of Defense Supply System
• Cognizance Symbols (COGs) identify/categorize stock numbered items managed by the Navy
• COGs indicate whether the material is managed in an NWCF stores account, APA stores account, or a non-stores account
• First COG position indicates stores account (e.g., 9B, where 9 = stores account NWCF)
• Second position indicates Item Manager (e.g., 9B, where B = item manager)
• NWCF stores COGs start with 1, 3, 5, 7, or 9 (chargeable)
• Appropriations Purchase Account Material (APA) COGs start with 2, 4, 6, or 8 (non-chargeable)
• Non-stores accounts have COGs starting with 0.

Examples COGs

• “OI” - PUBLICATIONS
• “OK” - LIBRARY MATERIAL
• “1I” - FORMS
• “1Q” - SHIPS STORE MATERIAL
• “1R” - AERONAUTICAL, PHOTOGRAPHIC AND METEOROLOGICAL MATERIAL.
• “2C” - NEW CONSTRUCTION
• “2S” - “Q”COSAL ITEMS (X1 SMIC)
• “3H” - FIELD LEVEL REPAIRABLES (FLR)
• “4R/5R” AIRCRAFT LAUNCH AND RECOVERY EQUIPMENT
• “4V” - AIRCRAFT ENGINES
• “6V” - TD CHANGE KITS
• “7E/7G/7H/7R” - DEPOT LEVEL REPAIRABLES (DLR)
• “7Z” - GPETE MATERIAL (GENERAL PURPOSE ELECTRONIC TEST EQUIPMENT)
• “9B”- GENERAL STORES MATERIAL
• “9D” - CLOTHING
• “9L” - MEDICAL MATERIAL
• “9Q” - GSA MATERIAL (GENERAL SERVICE ADMINISTRATION)
• “9X” - PETROLEUM (FUEL)

Additional Material Codes

• 1H, 1R, 3H COG with MCC “D” indicates a FLR
• Federal Catalog System names, describes, classifies, and numbers items under centralized DOD/civil agency inventory control
• Federal Supply Classification (FSC) classifies all items of supply used by the federal government.
• Items included in only one Federal Supply Class (FSC) with 2 two-digit codes
• There are 78 Federal Supply Groups
• Temporary National Item Identification Number (NICN): with “LL” coded with a “C” in the 7th position
• Permanent National Item Identification Number (NICN): NICNS with “LL” coded any other character other than “C” in the 7th position

NICN Examples

• LD-COG OI stock number for directives
• LE-poseidon items common to trident
• LF-COG 11 stock number for forms
• LK-Aircraft change kit number
• LP-COG 01 and OP stock number for publication
• LQ-Technical directive change kit
• LS-SSP alteration kit number
• LT-Technical directive change kit
• LX-Control numbers assigned by NAVSUP WSS field activities to certain items under inventory control

National Codification Bureau (NCB)

• The National Codification Bureau (NCB) code are currently assigned
• Special Material Identification Code (SMIC) is 2-digit code assigned to NSN items by managers to provide visibility and maintenance
• Codes need special controls, procurement, receipt, storage, issue, econfiguration etc.
• Suffix SMIC to NSN example: 3110-00-123-4567-X3
• Second position identifies weapon/equipment system such as ""F"" signifies fighter aircraft

Aircraft Classifications

• SF – F-18 fighter aircraft
• 2nd digits often encountered:
• Attack aircraft (A)
• Cargo/transport aircraft (C)
• Fighter aircraft (F)
• Helicopters (H)
• Jet engines (N)
• Patrol aircraft (P)
• Turbo prop engines (Q)
• Antisubmarine aircraft (S)

Material Control Codes (MCCs)

• A single character assigned by the item manager used to segregate
• Code D means Field level repairable
• Code H means DLR not assigned MCC E, G, Q, X (HEXGQ)
• Code L means items of local stock or items pending stock number
• Code W means Ground support equipment
• Code S means Slow demand velocity items
• Code M means Medium demand velocity items
• Code Z means Special program consumables
• Code X means Special program repairable
• Code T means Terminal items

Commercial and Government Entity Code (CAGE)

• 5 digit numeric code to identify manufacture
• Cataloging Handbook H4 provides a list of CAGE codes and activity names

Coordinated Shipboard Allowance List (COSAL)

Managed and has three parts

• Part I Section A: Alpha sequence by noun name
• Part I Section B: Sequence by service application code
• Part I Section C: APL cross to EIC & AILSIN
• Part I Section D EIC to APL/AEL
• Part I Section E - AILSIN/FGC to APL/AEL
• Part II Section A: Allowance Parts List (APL)
• Part II Section B: Electronic APL (Circuit Symbol Number)(CSN)
• Part II Section C: Allowance Equipage List (AEL)
• Part III Section A SNSL of Storeroom Items
• Part III Section B - SNSL of OSI's
• Part III CF: Maintenance Assistance Modules (MAMS) with note code N project code zl9
• Part I1I Section 4: Old stock number reference cross-list
• Part III Section 5: Ships value list
• Part III Section D: Alternate number cross reference to NSN
• Part III Section E: General use consumable list (GUCL)
• Part III Section F 0 Forms and publications

Allowance Parts List (APL)

• HMEO&E APLS consists of nine digits
• Electronic APLS consists of eight digits
• NAVSUP, 1220-2 is Allowance change request used for all published allowance

Other Configuration Requests

• OPNAV 4790/CK is for change request

Gas Cylinder Colors

• Blue: Anesthetics
• Green: Oxidizing materials
• Gray: Asphyxiating
• Yellow: Flammable or Combustible
• Brown: Toxic
• Red: Fire Protection
• Black: Combination of Oxygen and Other Gases
• Buff (tan): Industrial Gases
• Orange: Refrigerants
• White & green: Breathable Oxygen

Aviation Consolidated List (AVCAL)

• Is published by NAVICP Philadelphia, PA, it lists items and quantities of aeronautical material authorized to be stocked by CV/CVN/LPH/LHA/LHD ships

Methods to Obtaining Materials

There are two basic methods to obtain required materials

• Submit requisition to supply activity or another naval vessel.
• Direct purchase from a commercial

Ordering Materials

• MILSTRIP is used when ordering materials from:
• The Navy supply System
• Other Military Installations
• The defense logistics agency
• The General Store Administration
• The following materials are excluded and will be requisitioned by DD 1149 unless otherwise indicated: -Ships propulsion and aviation fuel, bulk lubricants
  • COG 1 materials not assigned a NICN
  • COG OK, library material – By letter to CNET
  • Industrial plant equipment
  • Communication security equipment - Same as Crypto
  • Nuclear Ordinance
  • Presentation silver – on a loan base from NAVSUP or SECNAV
• C9999 is a continual service when using the quantity block
• DOCID: DOCUMENT IDENTIFIER
• RIC: ROUTING IDENTIFIER CODE
• M&S: MEDIA AND STATUS CODE
• UNIT OF ISSUE Columns 23-24

Service Designator Codes

• V Atlantic Fleet
• N Shore activity
• R Pacific Fleet

Casualty Reports

• C2/C3/C4 CASREP FOR 7TH FLEET SHIPS (JAPAN) are 702/711
• C2 CASREP FOR 3RD FLEET SHIPS (SAN DIEGO & HAWAII) is 729
• C2 CASREP FOR 2ND FLEET SHIPS (NORFOLK) is 740
• C2 CASREP FOR 5TH FLEET SHIPS (BAHRAIN) is 745
• C3/C4 CASREP FOR 3RD FLEET SHIPS (SAN DIEGO & HAWAII) is 747
• C3/C4 CASREP FOR 2ND FLEET SHIPS (NORFOLK) is 752
• C3/C4 CASREP FOR 6TH FLEET SHIPS (SIGONELLA) is 765
• C2 CASREP FOR 6TH FLEET SHIPS (SIGONELLA) is 792
• If the document number series for a CASREP it can be identified as “W”

Action handling tables

• Expedite handling in deliveries is 777
• Critical requirement is 999

The Force Activity and it's importance

I - President II - 24 -HRS CD forces. III - USN-Conus. IV - D+30-90. V- All not in 1 - IV.

Delivery Urgency

A-unable to perform. B-Performance impaired. C-Routine.

Supply Priority

• Priority code 01-03/NORS with the supply 24/7
• Priority code 04-08/NMCS/NORS the supply system 8hr 5 day
• The cost code is made up of 12 digits
• Two zeros.
• Four Julian date.
• Four digit serial. Digit fund

Commonly Used Advice Codes

• Do not sub (2B) ,Do not back order (2C) ,Obsolete (2F),Qty Exceeds Normal (2L) Continuous length (2P) ,Survey (5a) ,Initial requirment (5D,One for one (5G), Fill or kill (5K) ,Remain in place (5S) ,Combo of 5G/SB (5V)Combo of 5A/2B (53), Reduced prices (5N)

Micro Purchase Threshold

• 25,000 for training
• 10000 for supplies
• 2500 for service
• 1000 for construction

MOV Schedules

• Internal MOVS are monthly
• Monthly cycles are JAN-MARCH,APRIL - JUNE, JULY- SEPT, OCT-DEC
• PRI validity overage is 30/75 days
• To remember when cycle hits think THE 20 OF JAJO"

DD Forms

• Milstrip requisition is DD1348 -single lines item (manual)
• NAVSUP1250-1 single line item consumption(manual)
• NAVSUP 1250-2 non-NSN requisition
• DD1348-6 DOD single line (manual long form)
• Copy for offshore, optar, material and historicals
• Minimal comms during 01-08/the separate msg is first serial number, with aviation(G)

Supply time Frames

• The 1st follow ups are the 48hrs from the start.
• The shipment side of the cycle starts 24hrs after release, priority
• Review time frames for requistions Daily01-03
• Weekly 04-08
• Months 09-15
• Send the request a day early

Follow-ups

4 types are avilible

• AF/AT/AFD request, act with it at all times.

Restrictions

Restrictions for follow-up after RDD/SDD priority codes

• 01-08 must be sent 30 days from summit
• Submit by 10 days

Supply O and Energy

• Quartz by sparwar
• Supply is propulsion
• Engineering does requirements

Requisitions and approvals

• Once the shipment is sent, it is set in stone
• Any no habitable approvals need TYCOM
• Ords official rep MOV’S need O and 75 days Quarterly is 20,4,7,0

Material Receipt Forms

• 200
• 1149
• 1896
• If they are 3760/32’s

Requisition/Repair Process

OPNAVS are 2k Flight jacket from

• NAS
• Have JCN
• 3m docs
• 4-38 and .20s
• DD11,96,97

More forms

• DD1155 is supply
• Navcomp 21-55 and 2700 Days with the rod form of 368 The 361 is supply difference 11-3103 is Gov BOL

Store room processes

Duty and lead LS are required 1: assign personnel 2:Develop a flow 3: Station personal 4: Dont count parts

• Receipt is done by the 250-gov k 148 is ashore 1149 not MLS,1’55,Circle sign and date

Requisition Processing

If there aint a doc in hand (Dd1348-1) is created Docs with 1348’1a,8,250 and 1250-1 With shipping/handling, check qty vs quality Also, watch the $$

• Always circle sigh and date
• notify within 10
• If ya can’t 30 Also serve the bill Then the govs bill should server as a transportation

Maintence

If over 100 you need SUPPO to DD them QDR should only have 90 days.

Material Security

Levels can be at ABC Type one is non tendible Type two is

• use in bar codes
• Rips can make a draught

Procedures

• Medos
• No radio
• "N" listed and a D form
• Temp store ashores need" memo only block 4

###Store Rooms

• main SIM
• Bunk- Issue
• Repair for except bulk
• Hazmat
• flammable items

Liquid storage

• Acid lockers lead with 3/8s
• All needs stow up, with a FF code (The list is D,F,G,ps
• A fire alarm and co2 setup, should be 40-48

Transaction types

• AS but for Tycom
• BS is the same from under T Dlrs and the form with fuel

Fuel

• All documents must be filled out
• After a fuel shift remember safes is 50-25-50 the the DD49 from is required

What to do with credits

They go to the tycom, with min is at 100 bucks

• A c is entered for the mist, hub is navy with drawing, flf is levels. Node a collection A tac Is reserved for the atac program Excludes credit, eng,turbine,FBm,class,with uqdr and reactor

Units to be in line

Follow mril . 484/nrfi Mtrs and bk1 and 2 with Asos, navicp. Rejection occurs in 65 code.

Maintence and Rejections

• Proper form 1348-1
• Fall under 3 categories
• IM needs authority Survey (10/10 1-system
• a-f Is the codes With commanders doing the all accountability Is. All about numbers and control and store

Inventory

4 Types is segments the osi/rap/c/mams. Physical count is key Bulkhead to bulkhead, specific commodity and Special material. Spot is a check Velocity is balances Random and what’s demanded most 5% of the range, less complete for smis

Stock control

• 13 - .95% /4 % bond and levels
• Parts 74 repair with all sorts
• 1-24 Qtly

What makes the force

Pre EB that is over 50 If the code is the has 2 d per m What needs critacal items or pilference?

Inventory types

• Sims and dbi have 2 weeks to comp
• Non Sim has balance, autos are constant, by department and others codes

Special Silver

• All is controlled for what’s need every to years with the odd numbered. With a time lock of 15feb