CBA Articles 1-7 pg. 1-13
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Questions and Answers

What is the primary intention of the Agreement made between the City of Naperville and the Naperville Professional Firefighters Union?

  • To clarify the duties of the City’s elected officials
  • To establish a compliance policy for contractors working with the City
  • To outline terms regarding pay, employment hours, and benefits for covered employees (correct)
  • To prohibit union activities during working hours
  • Which group is recognized as the sole bargaining representative for the full-time sworn personnel within the Naperville Fire Department?

  • The Naperville Professional Firefighters Union IAFF Local 4302 (correct)
  • The Naperville Municipal Workers Union
  • The Naperville Police Officers Association
  • The City of Naperville Council
  • What does the Agreement aim to prevent in relation to the operations of the City?

  • Increased funding for public services
  • Disciplinary actions against City employees
  • Union representation in political activities
  • Operational delays and labor strikes (correct)
  • How do the City and employees view their roles as described in the Preamble of the Agreement?

    <p>As public servants who must uphold integrity on and off duty</p> Signup and view all the answers

    What specific personnel does the Agreement cover according to Article I?

    <p>Full-time sworn personnel with the rank of Fire Captain and below</p> Signup and view all the answers

    What action should the Fire Chief take if material on a Union bulletin board is deemed a violation?

    <p>Notify the Union President.</p> Signup and view all the answers

    What responsibility does the Union hold regarding the bulletin boards?

    <p>They bear all costs for preparing and posting Union materials.</p> Signup and view all the answers

    What rights does the City retain under traditional management principles?

    <p>To plan and direct all operations and services.</p> Signup and view all the answers

    Under what condition may the City suspend provisions of the Agreement?

    <p>In conditions of civil emergency as declared by the Mayor.</p> Signup and view all the answers

    What is the normal duty shift for personnel assigned to shifts?

    <p>24 consecutive hours on and 48 off.</p> Signup and view all the answers

    What must happen if an employee cannot take their scheduled lunch break?

    <p>They will receive payment for the unused portion.</p> Signup and view all the answers

    How long is the adopted work cycle for purposes of Section 7K of the FLSA?

    <p>27 days.</p> Signup and view all the answers

    What must the City provide if a change in work hours is necessary?

    <p>At least 24 hours advance notice, if practicable.</p> Signup and view all the answers

    Who must approve a flexible work schedule for a 40-hour workweek employee?

    <p>The Fire Chief and the employee's supervisor.</p> Signup and view all the answers

    What happens when the Union President is unavailable to remove violating material?

    <p>The Fire Chief or Duty Chief may remove it.</p> Signup and view all the answers

    What does the term 'just cause' refer to in employee discipline?

    <p>A legally defensible reason for disciplinary actions.</p> Signup and view all the answers

    What is required from the Union regarding materials that have been removed from bulletin boards?

    <p>They may file a grievance regarding the removal.</p> Signup and view all the answers

    What does the City retain the right to establish regarding employee performance?

    <p>To establish reasonable work and productivity standards.</p> Signup and view all the answers

    What is the standard length of a workday under the flex-time election?

    <p>8.88 hours</p> Signup and view all the answers

    Under the flex-time agreement, how are accrued time off hours altered?

    <p>They are not altered in value.</p> Signup and view all the answers

    How often are shift employees granted a Kelly Day?

    <p>Every 9 scheduled shifts</p> Signup and view all the answers

    What is the length of time that must be exceeded to qualify for overtime pay?

    <p>24 consecutive hours of actual work</p> Signup and view all the answers

    What is the minimum increment of time for calculating overtime pay?

    <p>Fifteen minutes</p> Signup and view all the answers

    What determines the eligibility for mandatory overtime?

    <p>Reverse seniority on the Mandatory Overtime Holdover List</p> Signup and view all the answers

    Which type of overtime involves staffing for emergency responses?

    <p>Emergency Call-Out</p> Signup and view all the answers

    Which of the following is true regarding scheduled Kelly Days?

    <p>They do not count as hours worked for overtime purposes.</p> Signup and view all the answers

    What must be obtained prior to performing overtime work?

    <p>Approval from the Bureau Chief or designee</p> Signup and view all the answers

    Which of the following personnel are exempt from mandatory overtime holdover?

    <p>Those who are not on duty</p> Signup and view all the answers

    For emergency call-out overtime, what special criteria might apply?

    <p>It may be restricted to those with specialized training.</p> Signup and view all the answers

    What kind of pay do bargaining unit employees receive for overtime?

    <p>One and one-half times their regular hourly rate</p> Signup and view all the answers

    Which type of overtime duty is intended for short-term or temporary staffing?

    <p>Non-Shift Overtime</p> Signup and view all the answers

    Which group of employees is excluded from the bargaining unit?

    <p>Part-time civilian employees and fire department supervisors</p> Signup and view all the answers

    What is the Union's obligation concerning fair representation?

    <p>The Union has a duty to represent all employees in the bargaining unit.</p> Signup and view all the answers

    What does an employee need to do to revoke their dues check-off authorization?

    <p>Give written notice to the Deputy Fire Chief, Human Resources, and the Union President.</p> Signup and view all the answers

    How often can the Union change the fixed uniform dollar amount for dues?

    <p>Only once a year with at least 30 days written notice.</p> Signup and view all the answers

    What is the purpose of FIREPAC deductions?

    <p>To gather funds for political advocacy and campaigns.</p> Signup and view all the answers

    What criteria must all postings on the Union bulletin board adhere to?

    <p>Postings must be non-abusive and non-inflammatory.</p> Signup and view all the answers

    What responsibility does the Union have regarding indemnification toward the City?

    <p>The Union agrees to indemnify the City for all claims arising from its actions.</p> Signup and view all the answers

    What happens if an employee has insufficient earnings to cover dues deductions?

    <p>The Union must assume responsibility for collecting the dues.</p> Signup and view all the answers

    For what purpose can an employee pay a fair share fee to the Union?

    <p>For collective bargaining and contract administration services rendered by the Union.</p> Signup and view all the answers

    What type of employees does the 'firefighter' definition exclude?

    <p>Employees categorized as short-term or confidential.</p> Signup and view all the answers

    What is the maximum size of the Union bulletin board provided by the City?

    <p>3 feet by 4 feet.</p> Signup and view all the answers

    Who retains the keys to the Union bulletin board?

    <p>The Union President or their designee.</p> Signup and view all the answers

    Which principle must the Union adhere to when determining gender references in this Agreement?

    <p>Gender-neutral language is mandatory regardless of context.</p> Signup and view all the answers

    What must happen for the City to share Union dues with the Union Treasurer?

    <p>Employees must authorize dues deduction in writing.</p> Signup and view all the answers

    What is the maximum time frame in which special duty overtime must be filled after the initial posting?

    <p>21 days after the posting</p> Signup and view all the answers

    What happens to unfilled special duty overtime after 24 hours of transmission from the Overtime Group Page?

    <p>It is assigned from the mandatory overtime holdover list</p> Signup and view all the answers

    Which type of overtime is not subject to the regular callout procedures?

    <p>Short Notice Shift Overtime</p> Signup and view all the answers

    What is the minimum pay an employee receives when called back to work outside normal hours?

    <p>Two hours' pay</p> Signup and view all the answers

    Under which circumstances can an employee bank compensatory time?

    <p>Only if it doesn't cause undue disruption to operations</p> Signup and view all the answers

    What is the maximum number of hours that can be held in the Hire-Back bank at one time?

    <p>108 hours</p> Signup and view all the answers

    Who is responsible for obtaining personnel for Regular Shift Overtime?

    <p>The Union</p> Signup and view all the answers

    What indicates a situation that may lead to Emergency Holdover?

    <p>Ongoing emergencies or work in progress</p> Signup and view all the answers

    What occurs if an employee is denied an overtime opportunity to which they were entitled?

    <p>They work the next available similar overtime</p> Signup and view all the answers

    How is compensatory time accrued when working a hire-back?

    <p>At a rate of 1.5:1 for hours worked</p> Signup and view all the answers

    What is NOT included in hours worked during special deployment?

    <p>Unassigned time</p> Signup and view all the answers

    In what situation can the Union modify the Overtime Callout Procedures?

    <p>Only with City approval</p> Signup and view all the answers

    Which of the following is true regarding 'No Pyramiding' in compensation?

    <p>Compensation cannot be paid more than once for the same hours</p> Signup and view all the answers

    If an employee works more than 49.9 hours within a seven-day period during special deployment, how will they be compensated?

    <p>At the overtime rate or deployment policy rate, whichever is greater</p> Signup and view all the answers

    What restriction is placed on substitute employees regarding hours worked for compensation purposes?

    <p>Hours worked are excluded from total hours for compensation calculations.</p> Signup and view all the answers

    What is the maximum consecutive hours allowed for a less than 12-hour trade of work time?

    <p>11 hours</p> Signup and view all the answers

    What must be obtained by employees before trading time under the specified section?

    <p>Approval from the Company officer</p> Signup and view all the answers

    Which is NOT a permitted reason for holding a Labor-Management meeting?

    <p>Alterations to the terms of the Agreement</p> Signup and view all the answers

    How many bargaining unit employees are allowed to attend a Labor-Management meeting?

    <p>Five</p> Signup and view all the answers

    What is the requirement for notice when less than 12-hour trades are considered?

    <p>Limited notice is sufficient if it meets specific conditions.</p> Signup and view all the answers

    What type of issues cannot be discussed during a Labor-Management meeting?

    <p>Grievances</p> Signup and view all the answers

    In the case of approved trades, who bears the overtime liability for the City?

    <p>The City incurs no overtime liability</p> Signup and view all the answers

    What is a primary criterion for trading work hours among employees?

    <p>Approval must be obtained from the Deputy Chief.</p> Signup and view all the answers

    What penalty exists for employees who misuse trade times to avoid lateness?

    <p>They may face disciplinary actions from the City.</p> Signup and view all the answers

    What is the maximum number of consecutive shift days off an individual can take when using Hire-Back Bank days combined with vacation, Kelly, and trade time?

    <p>Ten (10)</p> Signup and view all the answers

    What must an employee do at least one hour prior to their scheduled shift if they plan to use their Hire-Back bank?

    <p>Notify the shift commander</p> Signup and view all the answers

    On which holiday will requests for Hire-Back Bank use be automatically denied?

    <p>Christmas Day</p> Signup and view all the answers

    What is the reduction rate of Hire-Back Bank time taken during an unduly disruptive day?

    <p>Time and one half for each hour granted</p> Signup and view all the answers

    What will happen if a Hire-Back is required due to coverage needs but cannot be filled timely?

    <p>The employee must adjust their leave request</p> Signup and view all the answers

    How will overage time billing work when less than twenty-four hours is used from the Hire-Back Bank?

    <p>The balance will be charged to the employee</p> Signup and view all the answers

    In which case will an employee not be charged with an Unduly Disruption?

    <p>If the Deputy Chief raises minimum manning</p> Signup and view all the answers

    What happens if an employee elects to cash in any portion of their Hire-Back bank?

    <p>A request must be made electronically</p> Signup and view all the answers

    What is the timeframe in which Hire-Back Bank requests must be made?

    <p>In increments of twelve (12) hours</p> Signup and view all the answers

    What is the reduction applied to employees' Hire-Back Bank for each hour taken off on an unduly disruptive day?

    <p>Time and one half</p> Signup and view all the answers

    What may happen to the Hire-Back Bank balance under negative circumstances of its use?

    <p>It will accumulate a negative balance</p> Signup and view all the answers

    When will compensatory time in excess of 36 hours be cashed out automatically?

    <p>On December 31st of the year it was earned</p> Signup and view all the answers

    What must employees do to ensure reimbursement to the City for Hire-Back Bank time before separating from service?

    <p>Complete an agreement form</p> Signup and view all the answers

    Who is authorized to approve requests for changes to scheduled time off less than three calendar days in advance?

    <p>The Deputy Chief or his designate</p> Signup and view all the answers

    What is the maximum number of change requests allowed for each 12-hour period of scheduled time off?

    <p>Three</p> Signup and view all the answers

    Under what condition can personnel from different shifts trade scheduled work time?

    <p>With approval from Shift Commanders of the affected shifts</p> Signup and view all the answers

    What is the minimum break required after working 48 consecutive duty hours?

    <p>12 hours</p> Signup and view all the answers

    Which statement about intra-shift swaps is correct?

    <p>It is treated as a change of scheduled time off.</p> Signup and view all the answers

    What is the requirement for personnel who wish to trade Kelly Groups?

    <p>They must agree to exchange before Step 1 of the scheduling process.</p> Signup and view all the answers

    What happens to a trade agreement if one party leaves the Department before fulfilling their half?

    <p>The agreement becomes null and void.</p> Signup and view all the answers

    What is the maximum period allowed for deferring a payback date for a trade among personnel from different shifts?

    <p>12 months</p> Signup and view all the answers

    Which activity is explicitly permitted under the 48-hour work rule?

    <p>Participating in community events</p> Signup and view all the answers

    What minimum time is required before probationary personnel can trade with non-probationary personnel?

    <p>90 days</p> Signup and view all the answers

    What must happen if neither half of a proposed trade is fulfilled prior to a personnel separation?

    <p>The trade becomes null and void.</p> Signup and view all the answers

    What is a requirement for a less than 12-hour trade of work time?

    <p>It must not result in staffing deficits.</p> Signup and view all the answers

    Which of these is NOT a condition under which trades may be approved?

    <p>Special departmental events</p> Signup and view all the answers

    What is the maximum number of consecutive shift days off that personnel can take?

    <p>Ten (10)</p> Signup and view all the answers

    What authority does the arbitrator have in regard to grievances advanced to arbitration?

    <p>To make the grievant whole based on available standards</p> Signup and view all the answers

    Which of the following is true regarding employee time punches?

    <p>Time punches may be adjusted to ensure accuracy.</p> Signup and view all the answers

    What is required for employees to change scheduled time off?

    <p>Completion of a specific adjustment request form</p> Signup and view all the answers

    What must happen if the City determines any terms of the agreement need to be amended?

    <p>The City must consult with the Union first</p> Signup and view all the answers

    What is the permissible time window for an employee to punch in before their scheduled start time?

    <p>Up to 30 minutes</p> Signup and view all the answers

    What is the effect of approving a trade of work time on compensable hours?

    <p>It has no effect on increasing compensable hours.</p> Signup and view all the answers

    What responsibility does the Deputy Chief have regarding the FLSA calendar?

    <p>Overall administration and oversight</p> Signup and view all the answers

    How many officers may be scheduled off on any shift day for each fire station?

    <p>Four (4)</p> Signup and view all the answers

    What must be done if an employee intends to work during the half-hour punch-in period?

    <p>Obtain approval from their company officer.</p> Signup and view all the answers

    Which section details the grievance arbitration procedure?

    <p>ARTICLE IX</p> Signup and view all the answers

    What is NOT a requirement for scheduling trade of leave or work time?

    <p>All changes must be first come, first serve.</p> Signup and view all the answers

    What happens if a grievance is filed regarding the use of compensatory time?

    <p>It is resolved through arbitration as applicable.</p> Signup and view all the answers

    What should happen if an employee exceeds the ten consecutive shift days off rule?

    <p>They must work at least two consecutive shift days before taking more time off.</p> Signup and view all the answers

    What is a key purpose of the indemnification agreement made by the Union?

    <p>To hold the City harmless from compliance-related complaints.</p> Signup and view all the answers

    Study Notes

    Agreement Overview

    • Agreement established between the City of Naperville and the Naperville Professional Firefighters Union (IAFF Local 4302).
    • Aims to outline pay rates, working hours, fringe benefits, and employment conditions for covered employees.
    • Focus on preventing work interruptions, enhancing labor-management relations, and ensuring efficient public services.

    Recognition and Representation

    • Union recognized as exclusive bargaining representative for all full-time sworn personnel ranked Fire Captain and below.
    • Exclusions include higher ranks like Fire Chief and other non-sworn positions.
    • Union responsible for fairly representing all employees in the bargaining unit, regardless of membership status.

    Dues and Fair Share

    • City will deduct Union dues from employees' paychecks who authorize it.
    • Employees can revoke dues authorization at any time with written notice.
    • Non-union members have the option to pay a fair share fee to the Union for collective bargaining services.
    • Monthly FIREPAC deductions for participating employees will be processed similarly.

    Union Bulletin Board

    • City provides space for a Union bulletin board at each fire station for posting notices.
    • Postings must adhere to guidelines: non-political, non-abusive, and non-discriminatory.
    • Union is responsible for the material posted and ensuring it is maintained orderly.

    Management Rights

    • City retains rights to manage operations, including hiring, scheduling, and establishing workplace regulations.
    • In civil emergency conditions, the City can temporarily suspend agreement provisions except for wage rates.

    Hours of Work and Overtime

    • Duty shifts of 24 hours with 48 hours off are standard for personnel assigned to shifts.
    • Employees can expect variations in working hours, which require supervisor approval.
    • Kelly days granted every 9th scheduled shift to balance work hours, not counted as hours worked for overtime calculation.
    • Overtime calculated at 1.5 times regular hourly rate for hours worked beyond scheduled hours or 24-hour shifts.

    Overtime Assignment

    • Overtime categorized into shift-related, non-shift related, and emergency call-out duties.
    • Mandatory overtime may be assigned based on a reverse seniority list.
    • Specific exemptions for mandatory overtime apply, including personnel who have recently worked or are scheduled off.

    Special Duty Overtime

    • City maintains discretion in selecting employees for short-term special duty assignments, with postings made in advance when possible.
    • Opportunities typically filled on a first-come, first-serve basis when advance notice allows.

    In Summary

    • Agreement serves as a guideline for ensuring employee rights and fair representation while establishing clear operational management for the City.
    • Maintains a balance between employee welfare and the City’s administrative functionality amidst various operational scenarios.### Overtime Duty and Special Assignments
    • Overtime not filled within 21 days or 7 days prior to assignment shall receive additional notification via the Overtime Group Page.
    • Short notice opportunities, defined as less than 7 days, will prioritize the Overtime Group Page for callouts.
    • If special duty overtime remains unfilled 24 hours post-notification, assignment will draw from the mandatory overtime holdover list.
    • Employees accepting special duty overtime cannot take overlapping shift overtime during that period.

    Responsibilities and Procedures

    • The Union is responsible for filling Regular, Short Notice, and Emergency Shift Overtime.
    • The Chief or designee must inform the Union regarding overtime needs and durations.
    • The Union can modify callout procedures for different overtime types with City review.

    Remedy for Overtime Opportunities

    • If an employee was denied an entitled overtime opportunity, they shall receive the next available similar overtime assignment.

    Special Deployment

    • Temporary assignments for state mobilization allow for a different work schedule.
    • Included hours cover travel and time worked, while unassigned and sleep time are excluded.
    • Hours above 49.9 in a week during deployment paid at higher rates (overtime or deployment policy rate).

    Emergency Holdover

    • All personnel are subject to emergency holdover if ongoing emergencies or work persists.
    • The Fire Chief may holdover shifts to manage these emergencies.

    Call Back Pay

    • Employees called outside normal hours receive pay for hours worked with a minimum of two hours’ pay.
    • This provision excludes scheduled overtime situations.

    Compensatory Time

    • Employees can opt to bank hours as compensatory time instead of receiving cash pay.
    • Restrictions apply to prevent undue disruption of Department operations.
    • Compensatory time accrued at a rate of 1.5 hours per hour worked, with a limit of 108 hours in the bank.

    Requesting and Utilizing Hire-Back Bank Time

    • Employees must hold 1.5 times the requested time as banked time to request usage.
    • Requests must be made using approved forms and can be for 12 or 24-hour increments.
    • Requests are subject to a maximum of ten consecutive days off combined with other leave types.
    • Requests for bank time during holidays are denied.

    Unduly Disruptive Days and Overage Costs

    • If a hire-back is needed to cover requested time off, there may be a reduction in hire-back bank time.
    • No additional overtime costs should arise from hire-back bank usage.
    • Requests to cash out any banked time must go through approved electronic procedures.
    • Compensation for cashing out includes time beyond 36 hours at the year-end at current regular pay rates.

    Electronic Timekeeping

    • Employees must record their time by "punching" in/out, permissible up to 30 minutes before start time.
    • Errors in time punches can be adjusted by company officers to ensure accuracy.
    • Changes to electronic procedures involve Union consultation.

    Scheduling of Leave or Work Time Trade

    • Changes to leave or work schedule requests must be made via an Adjustment to Work Schedule Request form.
    • Up to three change requests are permitted for each 12-hour scheduled time off.
    • Intra-shift swaps for scheduled time off require approval and count toward the same shift’s time change limits.
    • Inter-shift trade requests must be approved by both Shift Commanders and submitted in advance.

    General Guidelines on Trades

    • Substitute employees' worked hours do not increase the number of compensable hours for the original employee.
    • Trade requests must be submitted in advance and can be subject to unforeseen circumstances for same-day approval.

    Separation and Trade Agreements

    • Employees leaving the Department must settle outstanding trade time before final compensation.
    • Illness or injury affecting a trade can result in deferred payback dates up to 12 months from the initial trade.### Probationary Personnel Trading
    • Probationary personnel can trade shifts with other probationary personnel right after completing their NFD orientation/training program.
    • Trading shifts with non-probationary personnel is restricted for 90 days post-completion of orientation.
    • Personnel have the option for one-way trades with those conducting Union business, with no expectation of the City for repayment.

    48-Hour Work Rule

    • Personnel cannot work over 48 consecutive hours, including scheduled shifts and trade or overtime hours.
    • A minimum 12-hour break is mandatory after 48 hours of duty.
    • This rule does not limit participation in non-shift activities like training, community events, meetings, and public education.
    • In emergencies, personnel may be required to work beyond 48 hours with approval from the Fire Chief.

    Less Than 12-Hour Work Trades

    • Shift employees can voluntarily request trades of work time for less than 12 hours.
    • Such trades must ensure no staffing deficits at the affected station or shift.
    • Substituted hours by the trading employee do not count toward overtime compensation.
    • Employees trading time must obtain approval from the Company officer and are discouraged from routine trading without Deputy Chief approval.
    • Trading cannot be used to avoid tardiness.

    Labor-Management Meetings

    • Meetings between the City and Union representatives are encouraged for efficient management and relations.
    • Requests for meetings must be made at least seven days in advance, including an agenda.
    • Meetings are limited to discussing the administration of the agreement, sharing relevant information, and changes in non-mandatory topics.
    • Grievances are not addressed during these meetings.
    • Attendance is limited to five Union representatives and five persons designated by the Fire Chief.
    • Non-working employees attending such meetings do not receive compensation from the City, and compensation is maintained for employees attending during work hours.

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    Recognize and representation, dues check off and fair share, union, bulletin board, management rights, hours of work in overtime, guidelines, governing trade, or leave or worktime, labor management.

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