CBA Articles 1-7 pg. 1-13

Questions and Answers

What is the primary intention of the Agreement made between the City of Naperville and the Naperville Professional Firefighters Union?

To clarify the duties of the City’s elected officials

To establish a compliance policy for contractors working with the City

To outline terms regarding pay, employment hours, and benefits for covered employees (correct)

To prohibit union activities during working hours

Which group is recognized as the sole bargaining representative for the full-time sworn personnel within the Naperville Fire Department?

The Naperville Professional Firefighters Union IAFF Local 4302 (correct)

The Naperville Municipal Workers Union

The Naperville Police Officers Association

The City of Naperville Council

What does the Agreement aim to prevent in relation to the operations of the City?

Increased funding for public services

Disciplinary actions against City employees

Union representation in political activities

Operational delays and labor strikes (correct)

How do the City and employees view their roles as described in the Preamble of the Agreement?

As public servants who must uphold integrity on and off duty Signup and view all the answers

What specific personnel does the Agreement cover according to Article I?

Full-time sworn personnel with the rank of Fire Captain and below Signup and view all the answers

What action should the Fire Chief take if material on a Union bulletin board is deemed a violation?

Notify the Union President. Signup and view all the answers

What responsibility does the Union hold regarding the bulletin boards?

They bear all costs for preparing and posting Union materials. Signup and view all the answers

What rights does the City retain under traditional management principles?

To plan and direct all operations and services. Signup and view all the answers

Under what condition may the City suspend provisions of the Agreement?

In conditions of civil emergency as declared by the Mayor. Signup and view all the answers

What is the normal duty shift for personnel assigned to shifts?

24 consecutive hours on and 48 off. Signup and view all the answers

What must happen if an employee cannot take their scheduled lunch break?

They will receive payment for the unused portion. Signup and view all the answers

How long is the adopted work cycle for purposes of Section 7K of the FLSA?

27 days. Signup and view all the answers

What must the City provide if a change in work hours is necessary?

At least 24 hours advance notice, if practicable. Signup and view all the answers

Who must approve a flexible work schedule for a 40-hour workweek employee?

The Fire Chief and the employee's supervisor. Signup and view all the answers

What happens when the Union President is unavailable to remove violating material?

The Fire Chief or Duty Chief may remove it. Signup and view all the answers

What does the term 'just cause' refer to in employee discipline?

A legally defensible reason for disciplinary actions. Signup and view all the answers

What is required from the Union regarding materials that have been removed from bulletin boards?

They may file a grievance regarding the removal. Signup and view all the answers

What does the City retain the right to establish regarding employee performance?

To establish reasonable work and productivity standards. Signup and view all the answers

What is the standard length of a workday under the flex-time election?

8.88 hours Signup and view all the answers

Under the flex-time agreement, how are accrued time off hours altered?

They are not altered in value. Signup and view all the answers

How often are shift employees granted a Kelly Day?

Every 9 scheduled shifts Signup and view all the answers

What is the length of time that must be exceeded to qualify for overtime pay?

24 consecutive hours of actual work Signup and view all the answers

What is the minimum increment of time for calculating overtime pay?

Fifteen minutes Signup and view all the answers

What determines the eligibility for mandatory overtime?

Reverse seniority on the Mandatory Overtime Holdover List Signup and view all the answers

Which type of overtime involves staffing for emergency responses?

Emergency Call-Out Signup and view all the answers

Which of the following is true regarding scheduled Kelly Days?

They do not count as hours worked for overtime purposes. Signup and view all the answers

What must be obtained prior to performing overtime work?

Approval from the Bureau Chief or designee Signup and view all the answers

Which of the following personnel are exempt from mandatory overtime holdover?

Those who are not on duty Signup and view all the answers

For emergency call-out overtime, what special criteria might apply?

It may be restricted to those with specialized training. Signup and view all the answers

What kind of pay do bargaining unit employees receive for overtime?

One and one-half times their regular hourly rate Signup and view all the answers

Which type of overtime duty is intended for short-term or temporary staffing?

Non-Shift Overtime Signup and view all the answers

Which group of employees is excluded from the bargaining unit?

Part-time civilian employees and fire department supervisors Signup and view all the answers

What is the Union's obligation concerning fair representation?

The Union has a duty to represent all employees in the bargaining unit. Signup and view all the answers

What does an employee need to do to revoke their dues check-off authorization?

Give written notice to the Deputy Fire Chief, Human Resources, and the Union President. Signup and view all the answers

How often can the Union change the fixed uniform dollar amount for dues?

Only once a year with at least 30 days written notice. Signup and view all the answers

What is the purpose of FIREPAC deductions?

To gather funds for political advocacy and campaigns. Signup and view all the answers

What criteria must all postings on the Union bulletin board adhere to?

Postings must be non-abusive and non-inflammatory. Signup and view all the answers

What responsibility does the Union have regarding indemnification toward the City?

The Union agrees to indemnify the City for all claims arising from its actions. Signup and view all the answers

What happens if an employee has insufficient earnings to cover dues deductions?

The Union must assume responsibility for collecting the dues. Signup and view all the answers

For what purpose can an employee pay a fair share fee to the Union?

For collective bargaining and contract administration services rendered by the Union. Signup and view all the answers

What type of employees does the 'firefighter' definition exclude?

Employees categorized as short-term or confidential. Signup and view all the answers

What is the maximum size of the Union bulletin board provided by the City?

3 feet by 4 feet. Signup and view all the answers

Who retains the keys to the Union bulletin board?

The Union President or their designee. Signup and view all the answers

Which principle must the Union adhere to when determining gender references in this Agreement?

Gender-neutral language is mandatory regardless of context. Signup and view all the answers

What must happen for the City to share Union dues with the Union Treasurer?

Employees must authorize dues deduction in writing. Signup and view all the answers

What is the maximum time frame in which special duty overtime must be filled after the initial posting?

21 days after the posting Signup and view all the answers

What happens to unfilled special duty overtime after 24 hours of transmission from the Overtime Group Page?

It is assigned from the mandatory overtime holdover list Signup and view all the answers

Which type of overtime is not subject to the regular callout procedures?

Short Notice Shift Overtime Signup and view all the answers

What is the minimum pay an employee receives when called back to work outside normal hours?

Two hours' pay Signup and view all the answers

Under which circumstances can an employee bank compensatory time?

Only if it doesn't cause undue disruption to operations Signup and view all the answers

What is the maximum number of hours that can be held in the Hire-Back bank at one time?

108 hours Signup and view all the answers

Who is responsible for obtaining personnel for Regular Shift Overtime?

The Union Signup and view all the answers

What indicates a situation that may lead to Emergency Holdover?

Ongoing emergencies or work in progress Signup and view all the answers

What occurs if an employee is denied an overtime opportunity to which they were entitled?

They work the next available similar overtime Signup and view all the answers

How is compensatory time accrued when working a hire-back?

At a rate of 1.5:1 for hours worked Signup and view all the answers

What is NOT included in hours worked during special deployment?

Unassigned time Signup and view all the answers

In what situation can the Union modify the Overtime Callout Procedures?

Only with City approval Signup and view all the answers

Which of the following is true regarding 'No Pyramiding' in compensation?

Compensation cannot be paid more than once for the same hours Signup and view all the answers

If an employee works more than 49.9 hours within a seven-day period during special deployment, how will they be compensated?

At the overtime rate or deployment policy rate, whichever is greater Signup and view all the answers

What restriction is placed on substitute employees regarding hours worked for compensation purposes?

Hours worked are excluded from total hours for compensation calculations. Signup and view all the answers

What is the maximum consecutive hours allowed for a less than 12-hour trade of work time?

11 hours Signup and view all the answers

What must be obtained by employees before trading time under the specified section?

Approval from the Company officer Signup and view all the answers

Which is NOT a permitted reason for holding a Labor-Management meeting?

Alterations to the terms of the Agreement Signup and view all the answers

How many bargaining unit employees are allowed to attend a Labor-Management meeting?

Five Signup and view all the answers

What is the requirement for notice when less than 12-hour trades are considered?

Limited notice is sufficient if it meets specific conditions. Signup and view all the answers

What type of issues cannot be discussed during a Labor-Management meeting?

Grievances Signup and view all the answers

In the case of approved trades, who bears the overtime liability for the City?

The City incurs no overtime liability Signup and view all the answers

What is a primary criterion for trading work hours among employees?

Approval must be obtained from the Deputy Chief. Signup and view all the answers

What penalty exists for employees who misuse trade times to avoid lateness?

They may face disciplinary actions from the City. Signup and view all the answers

What is the maximum number of consecutive shift days off an individual can take when using Hire-Back Bank days combined with vacation, Kelly, and trade time?

Ten (10) Signup and view all the answers

What must an employee do at least one hour prior to their scheduled shift if they plan to use their Hire-Back bank?

Notify the shift commander Signup and view all the answers

On which holiday will requests for Hire-Back Bank use be automatically denied?

Christmas Day Signup and view all the answers

What is the reduction rate of Hire-Back Bank time taken during an unduly disruptive day?

Time and one half for each hour granted Signup and view all the answers

What will happen if a Hire-Back is required due to coverage needs but cannot be filled timely?

The employee must adjust their leave request Signup and view all the answers

How will overage time billing work when less than twenty-four hours is used from the Hire-Back Bank?

The balance will be charged to the employee Signup and view all the answers

In which case will an employee not be charged with an Unduly Disruption?

If the Deputy Chief raises minimum manning Signup and view all the answers

What happens if an employee elects to cash in any portion of their Hire-Back bank?

A request must be made electronically Signup and view all the answers

What is the timeframe in which Hire-Back Bank requests must be made?

In increments of twelve (12) hours Signup and view all the answers

What is the reduction applied to employees' Hire-Back Bank for each hour taken off on an unduly disruptive day?

Time and one half Signup and view all the answers

What may happen to the Hire-Back Bank balance under negative circumstances of its use?

It will accumulate a negative balance Signup and view all the answers

When will compensatory time in excess of 36 hours be cashed out automatically?

On December 31st of the year it was earned Signup and view all the answers

What must employees do to ensure reimbursement to the City for Hire-Back Bank time before separating from service?

Complete an agreement form Signup and view all the answers

Who is authorized to approve requests for changes to scheduled time off less than three calendar days in advance?

The Deputy Chief or his designate Signup and view all the answers

What is the maximum number of change requests allowed for each 12-hour period of scheduled time off?

Three Signup and view all the answers

Under what condition can personnel from different shifts trade scheduled work time?

With approval from Shift Commanders of the affected shifts Signup and view all the answers

What is the minimum break required after working 48 consecutive duty hours?

12 hours Signup and view all the answers

Which statement about intra-shift swaps is correct?

It is treated as a change of scheduled time off. Signup and view all the answers

What is the requirement for personnel who wish to trade Kelly Groups?

They must agree to exchange before Step 1 of the scheduling process. Signup and view all the answers

What happens to a trade agreement if one party leaves the Department before fulfilling their half?

The agreement becomes null and void. Signup and view all the answers

What is the maximum period allowed for deferring a payback date for a trade among personnel from different shifts?

12 months Signup and view all the answers

Which activity is explicitly permitted under the 48-hour work rule?

Participating in community events Signup and view all the answers

What minimum time is required before probationary personnel can trade with non-probationary personnel?

90 days Signup and view all the answers

What must happen if neither half of a proposed trade is fulfilled prior to a personnel separation?

The trade becomes null and void. Signup and view all the answers

What is a requirement for a less than 12-hour trade of work time?

It must not result in staffing deficits. Signup and view all the answers

Which of these is NOT a condition under which trades may be approved?

Special departmental events Signup and view all the answers

What is the maximum number of consecutive shift days off that personnel can take?

Ten (10) Signup and view all the answers

What authority does the arbitrator have in regard to grievances advanced to arbitration?

To make the grievant whole based on available standards Signup and view all the answers

Which of the following is true regarding employee time punches?

Time punches may be adjusted to ensure accuracy. Signup and view all the answers

What is required for employees to change scheduled time off?

Completion of a specific adjustment request form Signup and view all the answers

What must happen if the City determines any terms of the agreement need to be amended?

The City must consult with the Union first Signup and view all the answers

What is the permissible time window for an employee to punch in before their scheduled start time?

Up to 30 minutes Signup and view all the answers

What is the effect of approving a trade of work time on compensable hours?

It has no effect on increasing compensable hours. Signup and view all the answers

What responsibility does the Deputy Chief have regarding the FLSA calendar?

Overall administration and oversight Signup and view all the answers

How many officers may be scheduled off on any shift day for each fire station?

Four (4) Signup and view all the answers

What must be done if an employee intends to work during the half-hour punch-in period?

Obtain approval from their company officer. Signup and view all the answers

Which section details the grievance arbitration procedure?

ARTICLE IX Signup and view all the answers

What is NOT a requirement for scheduling trade of leave or work time?

All changes must be first come, first serve. Signup and view all the answers

What happens if a grievance is filed regarding the use of compensatory time?

It is resolved through arbitration as applicable. Signup and view all the answers

What should happen if an employee exceeds the ten consecutive shift days off rule?

They must work at least two consecutive shift days before taking more time off. Signup and view all the answers

What is a key purpose of the indemnification agreement made by the Union?

To hold the City harmless from compliance-related complaints. Signup and view all the answers

Study Notes

Agreement Overview

Agreement established between the City of Naperville and the Naperville Professional Firefighters Union (IAFF Local 4302).
Aims to outline pay rates, working hours, fringe benefits, and employment conditions for covered employees.
Focus on preventing work interruptions, enhancing labor-management relations, and ensuring efficient public services.

Recognition and Representation

Union recognized as exclusive bargaining representative for all full-time sworn personnel ranked Fire Captain and below.
Exclusions include higher ranks like Fire Chief and other non-sworn positions.
Union responsible for fairly representing all employees in the bargaining unit, regardless of membership status.

City will deduct Union dues from employees' paychecks who authorize it.
Employees can revoke dues authorization at any time with written notice.
Non-union members have the option to pay a fair share fee to the Union for collective bargaining services.
Monthly FIREPAC deductions for participating employees will be processed similarly.

Union Bulletin Board

City provides space for a Union bulletin board at each fire station for posting notices.
Postings must adhere to guidelines: non-political, non-abusive, and non-discriminatory.
Union is responsible for the material posted and ensuring it is maintained orderly.

Management Rights

City retains rights to manage operations, including hiring, scheduling, and establishing workplace regulations.
In civil emergency conditions, the City can temporarily suspend agreement provisions except for wage rates.

Hours of Work and Overtime

Duty shifts of 24 hours with 48 hours off are standard for personnel assigned to shifts.
Employees can expect variations in working hours, which require supervisor approval.
Kelly days granted every 9th scheduled shift to balance work hours, not counted as hours worked for overtime calculation.
Overtime calculated at 1.5 times regular hourly rate for hours worked beyond scheduled hours or 24-hour shifts.

Overtime Assignment

Overtime categorized into shift-related, non-shift related, and emergency call-out duties.
Mandatory overtime may be assigned based on a reverse seniority list.
Specific exemptions for mandatory overtime apply, including personnel who have recently worked or are scheduled off.

Special Duty Overtime

City maintains discretion in selecting employees for short-term special duty assignments, with postings made in advance when possible.
Opportunities typically filled on a first-come, first-serve basis when advance notice allows.

In Summary

Agreement serves as a guideline for ensuring employee rights and fair representation while establishing clear operational management for the City.
Maintains a balance between employee welfare and the City’s administrative functionality amidst various operational scenarios.### Overtime Duty and Special Assignments
Overtime not filled within 21 days or 7 days prior to assignment shall receive additional notification via the Overtime Group Page.
Short notice opportunities, defined as less than 7 days, will prioritize the Overtime Group Page for callouts.
If special duty overtime remains unfilled 24 hours post-notification, assignment will draw from the mandatory overtime holdover list.
Employees accepting special duty overtime cannot take overlapping shift overtime during that period.

Responsibilities and Procedures

The Union is responsible for filling Regular, Short Notice, and Emergency Shift Overtime.
The Chief or designee must inform the Union regarding overtime needs and durations.
The Union can modify callout procedures for different overtime types with City review.

Remedy for Overtime Opportunities

If an employee was denied an entitled overtime opportunity, they shall receive the next available similar overtime assignment.

Special Deployment

Temporary assignments for state mobilization allow for a different work schedule.
Included hours cover travel and time worked, while unassigned and sleep time are excluded.
Hours above 49.9 in a week during deployment paid at higher rates (overtime or deployment policy rate).

Emergency Holdover

All personnel are subject to emergency holdover if ongoing emergencies or work persists.
The Fire Chief may holdover shifts to manage these emergencies.

Call Back Pay

Employees called outside normal hours receive pay for hours worked with a minimum of two hours’ pay.
This provision excludes scheduled overtime situations.

Compensatory Time

Employees can opt to bank hours as compensatory time instead of receiving cash pay.
Restrictions apply to prevent undue disruption of Department operations.
Compensatory time accrued at a rate of 1.5 hours per hour worked, with a limit of 108 hours in the bank.

Requesting and Utilizing Hire-Back Bank Time

Employees must hold 1.5 times the requested time as banked time to request usage.
Requests must be made using approved forms and can be for 12 or 24-hour increments.
Requests are subject to a maximum of ten consecutive days off combined with other leave types.
Requests for bank time during holidays are denied.

Unduly Disruptive Days and Overage Costs

If a hire-back is needed to cover requested time off, there may be a reduction in hire-back bank time.
No additional overtime costs should arise from hire-back bank usage.
Requests to cash out any banked time must go through approved electronic procedures.
Compensation for cashing out includes time beyond 36 hours at the year-end at current regular pay rates.

Electronic Timekeeping

Employees must record their time by "punching" in/out, permissible up to 30 minutes before start time.
Errors in time punches can be adjusted by company officers to ensure accuracy.
Changes to electronic procedures involve Union consultation.

Scheduling of Leave or Work Time Trade

Changes to leave or work schedule requests must be made via an Adjustment to Work Schedule Request form.
Up to three change requests are permitted for each 12-hour scheduled time off.
Intra-shift swaps for scheduled time off require approval and count toward the same shift’s time change limits.
Inter-shift trade requests must be approved by both Shift Commanders and submitted in advance.

General Guidelines on Trades

Substitute employees' worked hours do not increase the number of compensable hours for the original employee.
Trade requests must be submitted in advance and can be subject to unforeseen circumstances for same-day approval.

Separation and Trade Agreements

Employees leaving the Department must settle outstanding trade time before final compensation.
Illness or injury affecting a trade can result in deferred payback dates up to 12 months from the initial trade.### Probationary Personnel Trading
Probationary personnel can trade shifts with other probationary personnel right after completing their NFD orientation/training program.
Trading shifts with non-probationary personnel is restricted for 90 days post-completion of orientation.
Personnel have the option for one-way trades with those conducting Union business, with no expectation of the City for repayment.

48-Hour Work Rule

Personnel cannot work over 48 consecutive hours, including scheduled shifts and trade or overtime hours.
A minimum 12-hour break is mandatory after 48 hours of duty.
This rule does not limit participation in non-shift activities like training, community events, meetings, and public education.
In emergencies, personnel may be required to work beyond 48 hours with approval from the Fire Chief.

Less Than 12-Hour Work Trades

Shift employees can voluntarily request trades of work time for less than 12 hours.
Such trades must ensure no staffing deficits at the affected station or shift.
Substituted hours by the trading employee do not count toward overtime compensation.
Employees trading time must obtain approval from the Company officer and are discouraged from routine trading without Deputy Chief approval.
Trading cannot be used to avoid tardiness.

Labor-Management Meetings

Meetings between the City and Union representatives are encouraged for efficient management and relations.
Requests for meetings must be made at least seven days in advance, including an agenda.
Meetings are limited to discussing the administration of the agreement, sharing relevant information, and changes in non-mandatory topics.
Grievances are not addressed during these meetings.
Attendance is limited to five Union representatives and five persons designated by the Fire Chief.
Non-working employees attending such meetings do not receive compensation from the City, and compensation is maintained for employees attending during work hours.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

Recognize and representation, dues check off and fair share, union, bulletin board, management rights, hours of work in overtime, guidelines, governing trade, or leave or worktime, labor management.