Podcast
Questions and Answers
What is the primary intention of the Agreement made between the City of Naperville and the Naperville Professional Firefighters Union?
What is the primary intention of the Agreement made between the City of Naperville and the Naperville Professional Firefighters Union?
Which group is recognized as the sole bargaining representative for the full-time sworn personnel within the Naperville Fire Department?
Which group is recognized as the sole bargaining representative for the full-time sworn personnel within the Naperville Fire Department?
What does the Agreement aim to prevent in relation to the operations of the City?
What does the Agreement aim to prevent in relation to the operations of the City?
How do the City and employees view their roles as described in the Preamble of the Agreement?
How do the City and employees view their roles as described in the Preamble of the Agreement?
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What specific personnel does the Agreement cover according to Article I?
What specific personnel does the Agreement cover according to Article I?
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What action should the Fire Chief take if material on a Union bulletin board is deemed a violation?
What action should the Fire Chief take if material on a Union bulletin board is deemed a violation?
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What responsibility does the Union hold regarding the bulletin boards?
What responsibility does the Union hold regarding the bulletin boards?
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What rights does the City retain under traditional management principles?
What rights does the City retain under traditional management principles?
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Under what condition may the City suspend provisions of the Agreement?
Under what condition may the City suspend provisions of the Agreement?
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What is the normal duty shift for personnel assigned to shifts?
What is the normal duty shift for personnel assigned to shifts?
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What must happen if an employee cannot take their scheduled lunch break?
What must happen if an employee cannot take their scheduled lunch break?
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How long is the adopted work cycle for purposes of Section 7K of the FLSA?
How long is the adopted work cycle for purposes of Section 7K of the FLSA?
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What must the City provide if a change in work hours is necessary?
What must the City provide if a change in work hours is necessary?
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Who must approve a flexible work schedule for a 40-hour workweek employee?
Who must approve a flexible work schedule for a 40-hour workweek employee?
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What happens when the Union President is unavailable to remove violating material?
What happens when the Union President is unavailable to remove violating material?
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What does the term 'just cause' refer to in employee discipline?
What does the term 'just cause' refer to in employee discipline?
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What is required from the Union regarding materials that have been removed from bulletin boards?
What is required from the Union regarding materials that have been removed from bulletin boards?
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What does the City retain the right to establish regarding employee performance?
What does the City retain the right to establish regarding employee performance?
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What is the standard length of a workday under the flex-time election?
What is the standard length of a workday under the flex-time election?
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Under the flex-time agreement, how are accrued time off hours altered?
Under the flex-time agreement, how are accrued time off hours altered?
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How often are shift employees granted a Kelly Day?
How often are shift employees granted a Kelly Day?
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What is the length of time that must be exceeded to qualify for overtime pay?
What is the length of time that must be exceeded to qualify for overtime pay?
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What is the minimum increment of time for calculating overtime pay?
What is the minimum increment of time for calculating overtime pay?
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What determines the eligibility for mandatory overtime?
What determines the eligibility for mandatory overtime?
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Which type of overtime involves staffing for emergency responses?
Which type of overtime involves staffing for emergency responses?
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Which of the following is true regarding scheduled Kelly Days?
Which of the following is true regarding scheduled Kelly Days?
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What must be obtained prior to performing overtime work?
What must be obtained prior to performing overtime work?
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Which of the following personnel are exempt from mandatory overtime holdover?
Which of the following personnel are exempt from mandatory overtime holdover?
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For emergency call-out overtime, what special criteria might apply?
For emergency call-out overtime, what special criteria might apply?
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What kind of pay do bargaining unit employees receive for overtime?
What kind of pay do bargaining unit employees receive for overtime?
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Which type of overtime duty is intended for short-term or temporary staffing?
Which type of overtime duty is intended for short-term or temporary staffing?
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Which group of employees is excluded from the bargaining unit?
Which group of employees is excluded from the bargaining unit?
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What is the Union's obligation concerning fair representation?
What is the Union's obligation concerning fair representation?
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What does an employee need to do to revoke their dues check-off authorization?
What does an employee need to do to revoke their dues check-off authorization?
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How often can the Union change the fixed uniform dollar amount for dues?
How often can the Union change the fixed uniform dollar amount for dues?
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What is the purpose of FIREPAC deductions?
What is the purpose of FIREPAC deductions?
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What criteria must all postings on the Union bulletin board adhere to?
What criteria must all postings on the Union bulletin board adhere to?
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What responsibility does the Union have regarding indemnification toward the City?
What responsibility does the Union have regarding indemnification toward the City?
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What happens if an employee has insufficient earnings to cover dues deductions?
What happens if an employee has insufficient earnings to cover dues deductions?
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For what purpose can an employee pay a fair share fee to the Union?
For what purpose can an employee pay a fair share fee to the Union?
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What type of employees does the 'firefighter' definition exclude?
What type of employees does the 'firefighter' definition exclude?
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What is the maximum size of the Union bulletin board provided by the City?
What is the maximum size of the Union bulletin board provided by the City?
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Who retains the keys to the Union bulletin board?
Who retains the keys to the Union bulletin board?
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Which principle must the Union adhere to when determining gender references in this Agreement?
Which principle must the Union adhere to when determining gender references in this Agreement?
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What must happen for the City to share Union dues with the Union Treasurer?
What must happen for the City to share Union dues with the Union Treasurer?
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What is the maximum time frame in which special duty overtime must be filled after the initial posting?
What is the maximum time frame in which special duty overtime must be filled after the initial posting?
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What happens to unfilled special duty overtime after 24 hours of transmission from the Overtime Group Page?
What happens to unfilled special duty overtime after 24 hours of transmission from the Overtime Group Page?
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Which type of overtime is not subject to the regular callout procedures?
Which type of overtime is not subject to the regular callout procedures?
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What is the minimum pay an employee receives when called back to work outside normal hours?
What is the minimum pay an employee receives when called back to work outside normal hours?
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Under which circumstances can an employee bank compensatory time?
Under which circumstances can an employee bank compensatory time?
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What is the maximum number of hours that can be held in the Hire-Back bank at one time?
What is the maximum number of hours that can be held in the Hire-Back bank at one time?
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Who is responsible for obtaining personnel for Regular Shift Overtime?
Who is responsible for obtaining personnel for Regular Shift Overtime?
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What indicates a situation that may lead to Emergency Holdover?
What indicates a situation that may lead to Emergency Holdover?
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What occurs if an employee is denied an overtime opportunity to which they were entitled?
What occurs if an employee is denied an overtime opportunity to which they were entitled?
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How is compensatory time accrued when working a hire-back?
How is compensatory time accrued when working a hire-back?
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What is NOT included in hours worked during special deployment?
What is NOT included in hours worked during special deployment?
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In what situation can the Union modify the Overtime Callout Procedures?
In what situation can the Union modify the Overtime Callout Procedures?
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Which of the following is true regarding 'No Pyramiding' in compensation?
Which of the following is true regarding 'No Pyramiding' in compensation?
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If an employee works more than 49.9 hours within a seven-day period during special deployment, how will they be compensated?
If an employee works more than 49.9 hours within a seven-day period during special deployment, how will they be compensated?
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What restriction is placed on substitute employees regarding hours worked for compensation purposes?
What restriction is placed on substitute employees regarding hours worked for compensation purposes?
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What is the maximum consecutive hours allowed for a less than 12-hour trade of work time?
What is the maximum consecutive hours allowed for a less than 12-hour trade of work time?
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What must be obtained by employees before trading time under the specified section?
What must be obtained by employees before trading time under the specified section?
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Which is NOT a permitted reason for holding a Labor-Management meeting?
Which is NOT a permitted reason for holding a Labor-Management meeting?
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How many bargaining unit employees are allowed to attend a Labor-Management meeting?
How many bargaining unit employees are allowed to attend a Labor-Management meeting?
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What is the requirement for notice when less than 12-hour trades are considered?
What is the requirement for notice when less than 12-hour trades are considered?
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What type of issues cannot be discussed during a Labor-Management meeting?
What type of issues cannot be discussed during a Labor-Management meeting?
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In the case of approved trades, who bears the overtime liability for the City?
In the case of approved trades, who bears the overtime liability for the City?
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What is a primary criterion for trading work hours among employees?
What is a primary criterion for trading work hours among employees?
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What penalty exists for employees who misuse trade times to avoid lateness?
What penalty exists for employees who misuse trade times to avoid lateness?
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What is the maximum number of consecutive shift days off an individual can take when using Hire-Back Bank days combined with vacation, Kelly, and trade time?
What is the maximum number of consecutive shift days off an individual can take when using Hire-Back Bank days combined with vacation, Kelly, and trade time?
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What must an employee do at least one hour prior to their scheduled shift if they plan to use their Hire-Back bank?
What must an employee do at least one hour prior to their scheduled shift if they plan to use their Hire-Back bank?
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On which holiday will requests for Hire-Back Bank use be automatically denied?
On which holiday will requests for Hire-Back Bank use be automatically denied?
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What is the reduction rate of Hire-Back Bank time taken during an unduly disruptive day?
What is the reduction rate of Hire-Back Bank time taken during an unduly disruptive day?
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What will happen if a Hire-Back is required due to coverage needs but cannot be filled timely?
What will happen if a Hire-Back is required due to coverage needs but cannot be filled timely?
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How will overage time billing work when less than twenty-four hours is used from the Hire-Back Bank?
How will overage time billing work when less than twenty-four hours is used from the Hire-Back Bank?
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In which case will an employee not be charged with an Unduly Disruption?
In which case will an employee not be charged with an Unduly Disruption?
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What happens if an employee elects to cash in any portion of their Hire-Back bank?
What happens if an employee elects to cash in any portion of their Hire-Back bank?
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What is the timeframe in which Hire-Back Bank requests must be made?
What is the timeframe in which Hire-Back Bank requests must be made?
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What is the reduction applied to employees' Hire-Back Bank for each hour taken off on an unduly disruptive day?
What is the reduction applied to employees' Hire-Back Bank for each hour taken off on an unduly disruptive day?
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What may happen to the Hire-Back Bank balance under negative circumstances of its use?
What may happen to the Hire-Back Bank balance under negative circumstances of its use?
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When will compensatory time in excess of 36 hours be cashed out automatically?
When will compensatory time in excess of 36 hours be cashed out automatically?
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What must employees do to ensure reimbursement to the City for Hire-Back Bank time before separating from service?
What must employees do to ensure reimbursement to the City for Hire-Back Bank time before separating from service?
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Who is authorized to approve requests for changes to scheduled time off less than three calendar days in advance?
Who is authorized to approve requests for changes to scheduled time off less than three calendar days in advance?
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What is the maximum number of change requests allowed for each 12-hour period of scheduled time off?
What is the maximum number of change requests allowed for each 12-hour period of scheduled time off?
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Under what condition can personnel from different shifts trade scheduled work time?
Under what condition can personnel from different shifts trade scheduled work time?
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What is the minimum break required after working 48 consecutive duty hours?
What is the minimum break required after working 48 consecutive duty hours?
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Which statement about intra-shift swaps is correct?
Which statement about intra-shift swaps is correct?
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What is the requirement for personnel who wish to trade Kelly Groups?
What is the requirement for personnel who wish to trade Kelly Groups?
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What happens to a trade agreement if one party leaves the Department before fulfilling their half?
What happens to a trade agreement if one party leaves the Department before fulfilling their half?
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What is the maximum period allowed for deferring a payback date for a trade among personnel from different shifts?
What is the maximum period allowed for deferring a payback date for a trade among personnel from different shifts?
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Which activity is explicitly permitted under the 48-hour work rule?
Which activity is explicitly permitted under the 48-hour work rule?
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What minimum time is required before probationary personnel can trade with non-probationary personnel?
What minimum time is required before probationary personnel can trade with non-probationary personnel?
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What must happen if neither half of a proposed trade is fulfilled prior to a personnel separation?
What must happen if neither half of a proposed trade is fulfilled prior to a personnel separation?
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What is a requirement for a less than 12-hour trade of work time?
What is a requirement for a less than 12-hour trade of work time?
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Which of these is NOT a condition under which trades may be approved?
Which of these is NOT a condition under which trades may be approved?
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What is the maximum number of consecutive shift days off that personnel can take?
What is the maximum number of consecutive shift days off that personnel can take?
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What authority does the arbitrator have in regard to grievances advanced to arbitration?
What authority does the arbitrator have in regard to grievances advanced to arbitration?
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Which of the following is true regarding employee time punches?
Which of the following is true regarding employee time punches?
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What is required for employees to change scheduled time off?
What is required for employees to change scheduled time off?
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What must happen if the City determines any terms of the agreement need to be amended?
What must happen if the City determines any terms of the agreement need to be amended?
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What is the permissible time window for an employee to punch in before their scheduled start time?
What is the permissible time window for an employee to punch in before their scheduled start time?
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What is the effect of approving a trade of work time on compensable hours?
What is the effect of approving a trade of work time on compensable hours?
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What responsibility does the Deputy Chief have regarding the FLSA calendar?
What responsibility does the Deputy Chief have regarding the FLSA calendar?
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How many officers may be scheduled off on any shift day for each fire station?
How many officers may be scheduled off on any shift day for each fire station?
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What must be done if an employee intends to work during the half-hour punch-in period?
What must be done if an employee intends to work during the half-hour punch-in period?
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Which section details the grievance arbitration procedure?
Which section details the grievance arbitration procedure?
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What is NOT a requirement for scheduling trade of leave or work time?
What is NOT a requirement for scheduling trade of leave or work time?
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What happens if a grievance is filed regarding the use of compensatory time?
What happens if a grievance is filed regarding the use of compensatory time?
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What should happen if an employee exceeds the ten consecutive shift days off rule?
What should happen if an employee exceeds the ten consecutive shift days off rule?
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What is a key purpose of the indemnification agreement made by the Union?
What is a key purpose of the indemnification agreement made by the Union?
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Study Notes
Agreement Overview
- Agreement established between the City of Naperville and the Naperville Professional Firefighters Union (IAFF Local 4302).
- Aims to outline pay rates, working hours, fringe benefits, and employment conditions for covered employees.
- Focus on preventing work interruptions, enhancing labor-management relations, and ensuring efficient public services.
Recognition and Representation
- Union recognized as exclusive bargaining representative for all full-time sworn personnel ranked Fire Captain and below.
- Exclusions include higher ranks like Fire Chief and other non-sworn positions.
- Union responsible for fairly representing all employees in the bargaining unit, regardless of membership status.
Dues and Fair Share
- City will deduct Union dues from employees' paychecks who authorize it.
- Employees can revoke dues authorization at any time with written notice.
- Non-union members have the option to pay a fair share fee to the Union for collective bargaining services.
- Monthly FIREPAC deductions for participating employees will be processed similarly.
Union Bulletin Board
- City provides space for a Union bulletin board at each fire station for posting notices.
- Postings must adhere to guidelines: non-political, non-abusive, and non-discriminatory.
- Union is responsible for the material posted and ensuring it is maintained orderly.
Management Rights
- City retains rights to manage operations, including hiring, scheduling, and establishing workplace regulations.
- In civil emergency conditions, the City can temporarily suspend agreement provisions except for wage rates.
Hours of Work and Overtime
- Duty shifts of 24 hours with 48 hours off are standard for personnel assigned to shifts.
- Employees can expect variations in working hours, which require supervisor approval.
- Kelly days granted every 9th scheduled shift to balance work hours, not counted as hours worked for overtime calculation.
- Overtime calculated at 1.5 times regular hourly rate for hours worked beyond scheduled hours or 24-hour shifts.
Overtime Assignment
- Overtime categorized into shift-related, non-shift related, and emergency call-out duties.
- Mandatory overtime may be assigned based on a reverse seniority list.
- Specific exemptions for mandatory overtime apply, including personnel who have recently worked or are scheduled off.
Special Duty Overtime
- City maintains discretion in selecting employees for short-term special duty assignments, with postings made in advance when possible.
- Opportunities typically filled on a first-come, first-serve basis when advance notice allows.
In Summary
- Agreement serves as a guideline for ensuring employee rights and fair representation while establishing clear operational management for the City.
- Maintains a balance between employee welfare and the City’s administrative functionality amidst various operational scenarios.### Overtime Duty and Special Assignments
- Overtime not filled within 21 days or 7 days prior to assignment shall receive additional notification via the Overtime Group Page.
- Short notice opportunities, defined as less than 7 days, will prioritize the Overtime Group Page for callouts.
- If special duty overtime remains unfilled 24 hours post-notification, assignment will draw from the mandatory overtime holdover list.
- Employees accepting special duty overtime cannot take overlapping shift overtime during that period.
Responsibilities and Procedures
- The Union is responsible for filling Regular, Short Notice, and Emergency Shift Overtime.
- The Chief or designee must inform the Union regarding overtime needs and durations.
- The Union can modify callout procedures for different overtime types with City review.
Remedy for Overtime Opportunities
- If an employee was denied an entitled overtime opportunity, they shall receive the next available similar overtime assignment.
Special Deployment
- Temporary assignments for state mobilization allow for a different work schedule.
- Included hours cover travel and time worked, while unassigned and sleep time are excluded.
- Hours above 49.9 in a week during deployment paid at higher rates (overtime or deployment policy rate).
Emergency Holdover
- All personnel are subject to emergency holdover if ongoing emergencies or work persists.
- The Fire Chief may holdover shifts to manage these emergencies.
Call Back Pay
- Employees called outside normal hours receive pay for hours worked with a minimum of two hours’ pay.
- This provision excludes scheduled overtime situations.
Compensatory Time
- Employees can opt to bank hours as compensatory time instead of receiving cash pay.
- Restrictions apply to prevent undue disruption of Department operations.
- Compensatory time accrued at a rate of 1.5 hours per hour worked, with a limit of 108 hours in the bank.
Requesting and Utilizing Hire-Back Bank Time
- Employees must hold 1.5 times the requested time as banked time to request usage.
- Requests must be made using approved forms and can be for 12 or 24-hour increments.
- Requests are subject to a maximum of ten consecutive days off combined with other leave types.
- Requests for bank time during holidays are denied.
Unduly Disruptive Days and Overage Costs
- If a hire-back is needed to cover requested time off, there may be a reduction in hire-back bank time.
- No additional overtime costs should arise from hire-back bank usage.
- Requests to cash out any banked time must go through approved electronic procedures.
- Compensation for cashing out includes time beyond 36 hours at the year-end at current regular pay rates.
Electronic Timekeeping
- Employees must record their time by "punching" in/out, permissible up to 30 minutes before start time.
- Errors in time punches can be adjusted by company officers to ensure accuracy.
- Changes to electronic procedures involve Union consultation.
Scheduling of Leave or Work Time Trade
- Changes to leave or work schedule requests must be made via an Adjustment to Work Schedule Request form.
- Up to three change requests are permitted for each 12-hour scheduled time off.
- Intra-shift swaps for scheduled time off require approval and count toward the same shift’s time change limits.
- Inter-shift trade requests must be approved by both Shift Commanders and submitted in advance.
General Guidelines on Trades
- Substitute employees' worked hours do not increase the number of compensable hours for the original employee.
- Trade requests must be submitted in advance and can be subject to unforeseen circumstances for same-day approval.
Separation and Trade Agreements
- Employees leaving the Department must settle outstanding trade time before final compensation.
- Illness or injury affecting a trade can result in deferred payback dates up to 12 months from the initial trade.### Probationary Personnel Trading
- Probationary personnel can trade shifts with other probationary personnel right after completing their NFD orientation/training program.
- Trading shifts with non-probationary personnel is restricted for 90 days post-completion of orientation.
- Personnel have the option for one-way trades with those conducting Union business, with no expectation of the City for repayment.
48-Hour Work Rule
- Personnel cannot work over 48 consecutive hours, including scheduled shifts and trade or overtime hours.
- A minimum 12-hour break is mandatory after 48 hours of duty.
- This rule does not limit participation in non-shift activities like training, community events, meetings, and public education.
- In emergencies, personnel may be required to work beyond 48 hours with approval from the Fire Chief.
Less Than 12-Hour Work Trades
- Shift employees can voluntarily request trades of work time for less than 12 hours.
- Such trades must ensure no staffing deficits at the affected station or shift.
- Substituted hours by the trading employee do not count toward overtime compensation.
- Employees trading time must obtain approval from the Company officer and are discouraged from routine trading without Deputy Chief approval.
- Trading cannot be used to avoid tardiness.
Labor-Management Meetings
- Meetings between the City and Union representatives are encouraged for efficient management and relations.
- Requests for meetings must be made at least seven days in advance, including an agenda.
- Meetings are limited to discussing the administration of the agreement, sharing relevant information, and changes in non-mandatory topics.
- Grievances are not addressed during these meetings.
- Attendance is limited to five Union representatives and five persons designated by the Fire Chief.
- Non-working employees attending such meetings do not receive compensation from the City, and compensation is maintained for employees attending during work hours.
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Recognize and representation, dues check off and fair share, union, bulletin board, management rights, hours of work in overtime, guidelines, governing trade, or leave or worktime, labor management.