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Questions and Answers

What is the initial step for an employee to file a grievance?

Submit it to the Shift Commander. (correct)

Submit it to the City Council.

Submit it to the Fire Chief.

Submit it to the Union President.

What is the timeframe in which a Shift Commander must provide an oral answer to a filed grievance?

Twenty calendar days.

Ten calendar days. (correct)

Five calendar days.

Fifteen calendar days.

If a grievance is not settled in Step One, what is the next action the Union must take?

Request a meeting with management.

File a new grievance.

Wait for a written answer for fifteen days.

Refer it in writing to the Fire Chief. (correct)

Who will provide a written answer if no settlement is reached after discussing the grievance?

The Fire Chief or his designee. Signup and view all the answers

What document must the Union use to formally file a grievance?

A form mutually agreed to by the Union and the City. Signup and view all the answers

Within how many calendar days must a grievance be submitted after the event giving rise to it?

Ten calendar days. Signup and view all the answers

What specific term must be used when submitting a grievance for it to be recognized?

Grievance. Signup and view all the answers

What is the role of the immediate supervisor in the grievance process?

To provide an oral answer to the grievance. Signup and view all the answers

What is the maximum number of firefighters allowed to 'act up' on any given shift?

Two (2) Signup and view all the answers

Which of the following circumstances can qualify for an 'acting up' position?

Both B and C Signup and view all the answers

What is the maximum sick leave a firefighter can accumulate?

900 hours Signup and view all the answers

Under what condition may acting officers NOT be used?

When a lieutenant list is expired Signup and view all the answers

How much sick leave is accumulated by an employee assigned to a twenty-four (24) hour shift per month?

12 hours Signup and view all the answers

What is the time frame for the Union to refer a grievance to Step Three after receiving the City’s answer in Step Two?

Within five calendar days Signup and view all the answers

What happens if there is no settlement reached in Step Three of the grievance procedure?

The Human Resource Director provides a written decision within five calendar days Signup and view all the answers

Which of the following situations does qualify for sick leave accumulation?

When on standard duty Signup and view all the answers

How many days does the Union have to refer a grievance to binding arbitration after receiving the decision at Step Three?

Fourteen calendar days Signup and view all the answers

What should happen if an acting officer position is filled due to an emergency situation?

It should not create a permanent need for the acting position Signup and view all the answers

If the parties cannot agree upon an arbitrator, what must they do?

Request a panel of seven arbitrators from the Federal Mediation and Conciliation Service Signup and view all the answers

Who has the right to strike names from the panel of arbitrators?

Both the Union and the City Signup and view all the answers

What establishes the order of striking names from the panel of arbitrators?

A coin flip Signup and view all the answers

Which states are the arbitrators required to reside in according to the procedure?

Illinois, Indiana, and Wisconsin Signup and view all the answers

What is the role of the Human Resource Director in Step Three of the grievance procedure?

To discuss the grievance with a Union representative Signup and view all the answers

Which of the following is NOT a valid reason for using sick leave?

Family vacation Signup and view all the answers

How many hours of sick leave can an employee take for family illness if they work 8-hour shifts?

Forty-eight hours Signup and view all the answers

What may the City require before granting extended sick leave with pay?

A report from a duly authorized practitioner Signup and view all the answers

If there is a conflict between two physician opinions regarding an employee's fitness to return to work, what process is followed?

A third opinion is obtained from a jointly selected health care provider Signup and view all the answers

Which family members qualify for sick leave usage due to illness?

Immediate family as defined Signup and view all the answers

Who bears the cost of a physician's opinion if required by the City?

The City Signup and view all the answers

Which of the following is true regarding sick leave compensation?

Sick leave compensation is based on the earned sick leave aggregate Signup and view all the answers

What happens if an employee is absent for more than two 24-hour shift days due to illness?

They must file a report stating their ability to resume duties Signup and view all the answers

What is the minimum duration of absence that requires an employee to pass the physical agility test?

Four twenty-four hour shift days Signup and view all the answers

Which of the following scenarios indicates a reasonable suspicion of sick leave abuse?

Using sick leave after taking a vacation day Signup and view all the answers

What is the maximum penalty for abusing sick leave in relation to time trades?

A 30-day suspension of time trading abilities Signup and view all the answers

How many hours of sick leave must an employee use in separate increments within a year to demonstrate a pattern of abuse?

144 hours Signup and view all the answers

What defines an 'occurrence' in the context of sick leave?

An incident of sick leave taken for one illness or injury Signup and view all the answers

What should an employee do to eliminate the need for a physician's report when using sick leave?

Demonstrate good attendance by having fewer incidences Signup and view all the answers

Which option reflects a pattern of sick leave abuse involving time trades?

Failing to honor time trade commitments by calling in sick Signup and view all the answers

What is considered a 'pattern' for demonstrating sick leave misuse under certain provisions?

Exceeding 96 hours of sick leave in a rolling twelve-month period Signup and view all the answers

What must the City provide an employee if a Kelly Day falls during their training?

An additional twenty-four hours of time off adjacent to the training session Signup and view all the answers

How is the selection made for employees to attend non-required courses?

One-half chosen by the Chief’s criteria and one-half by seniority Signup and view all the answers

What is the reimbursement rate if an individual fails to remain employed for less than one year after completing a course?

100% Signup and view all the answers

What is the responsibility of individuals who attend non-required courses?

They must successfully complete the course and remain certified Signup and view all the answers

When should all openings for training programs be posted?

At least twenty calendar days in advance of the registration date Signup and view all the answers

What is a condition that would exempt an individual from reimbursing the City for training costs?

Disability retirement Signup and view all the answers

What is the City’s commitment regarding tuition costs for continuing education programs?

The City agrees to pay full tuition for approved courses Signup and view all the answers

If an employee who is on the Days schedule normally works on a Wednesday, what additional time off do they get?

The preceding Sunday and subsequent Saturday off Signup and view all the answers

Study Notes

Agreement Between the City of Waukegan, Illinois and International Association of Firefighters Local #473

Effective date: May 1, 2022 to April 30, 2026
Parties involved: City of Waukegan, Illinois and International Association of Firefighters Local #473
Purpose: To achieve and maintain harmonious relations, equitably and peacefully adjust differences, and establish standards of wages, hours, and other conditions of employment.

Article I - Recognition

The City recognizes the Union as the sole and exclusive collective bargaining representative for firefighters, Firefighter/Paramedics, Fire Lieutenants, and Fire Captains, excluding appointed supervisory positions.
Probationary period: 12 months; time absent for more than 30 calendar days will not count towards satisfying the probationary period, with exception for paramedic certification.
Fair representation: The Union agrees to fairly represent all employees in the bargaining unit regardless of membership.

Article II - Committees

Labor-Management Committee: Consists of representatives from the City and the Union, not exceeding four members each. They meet quarterly to discuss matters of mutual concern.
Health & Safety Committee: Consists of the Fire Chief (or designee), Human Resources Director (or designee), and three Union members. They review department safety and wellness strategies annually.
Post-Employment Health Committee: Consists of four members, two appointed by the Mayor and two by the Union President. Purpose is to review ways to control or reduce post-employment health insurance costs.

Article III - Hours of Work and Overtime

Fire Suppression Employees' Normal Work Schedule: Firefighters work 24-hour shifts, with 48 hours off, using a 3-platoon system.
Kelly Days: One twenty-four-hour shift off provided in each 27-day work period to average 13.5 Kelly Days annually.
Overtime: 24-hour shift employees receive overtime pay at 1.5 times their hourly rate for work exceeding their regular schedule.
Hourly Rate: Hourly rate for overtime purposes is employee's annual salary divided by 2,592 hours.
Non-Fire Suppression: Work week consists of either 5 eight-hour shifts (Mon-Fri) or 4 ten-hour shifts (Mon-Sun) as determined by the Fire Chief.

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