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MS Access: Introduction to Database Tables

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MS Access: Introduction to Database Tables

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Questions and Answers

What is the function of Access as a relational database application?

Handle thousands or a few records depending upon the user needs

What is the purpose of a database table in Access?

To store collections or lists of records, with each record holding individual pieces of information in fields

What are the key tasks involved in planning a database in Access?

Decide the function of the database, determine needed information and its source, determine database structure and relationships, decide on table structure and input validation

What are some examples of what Access can handle in terms of data?

List a collection of names and addresses in a single table, or manage complex relationships between data that span several tables Signup and view all the answers

What is the core capability of Access in terms of data management?

Defining, constructing, and manipulating data Signup and view all the answers

What does Access enable a user to do as a Database Management System (DBMS)?

Create and maintain tables using sophisticated but easy-to-use tools Signup and view all the answers

What are the components of a database application in Access?

Tables, forms, queries, reports, pages, macros, modules Signup and view all the answers

What is the purpose of centralizing all database application into a single database file in Access?

To eliminate keeping tracks of a large number of individual files and to permit easier transportation of the database Signup and view all the answers

What is the significance of the primary key field in Access tables?

It contains unique entries that distinguish the record from others Signup and view all the answers

What are the three corresponding columns within each field in the grid when designing an Access database table?

Field name, data type, description Signup and view all the answers

What is the purpose of assigning the proper data type to a field in an Access database table?

To lend itself to greater efficiency and reduce compatibility problems Signup and view all the answers

List some of the Access data types used for fields in a table.

AutoNumber, Date/Time, Currency, Short Text, Memo (Long Text), Number, Yes/No Signup and view all the answers