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MS Access Relationships: Understanding and Implementing

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MS Access Relationships: Understanding and Implementing

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Questions and Answers

What is required for a relationship to exist between two tables in Access?

A common field (correct)

Multiple fields

Different field types

No specific criteria

How is data stored in MS Access databases?

In a single table

In multiple databases

In a hierarchical structure

In separate tables with relationships between them (correct)

What is the purpose of creating relationships between tables in Access?

To keep data isolated in each table

To complicate the database structure

To prevent any data from being shared

To display information from multiple tables together (correct)

How can tables be connected in Access based on a common field?

By defining relationships between them Signup and view all the answers

What action should be taken before creating relationships in Access?

Close all open tables Signup and view all the answers

Why must the field type be the same in both tables for a relationship to exist?

To simplify data retrieval and comparison Signup and view all the answers

Where can you find the option to create relationships between tables in Access?

Database Tools tab Signup and view all the answers

What information does the Sales Rep field on the Customers Table get from?

Sales Rep Table Signup and view all the answers

What is the first step to create relationships between tables in MS Access?

Close all open tables Signup and view all the answers

Why is having a common field necessary for a relationship to exist between two tables?

To ensure data consistency Signup and view all the answers

Which tab should you click on to access the Relationships feature in MS Access?

Database Tools Signup and view all the answers

What is the purpose of defining relationships between tables in MS Access?

To connect related information Signup and view all the answers

Why is it important for the field type to be the same in both tables for a relationship to exist?

To ensure accurate data matching Signup and view all the answers

Which tool should be used to show the tables that can be related in MS Access?

Show Table button Signup and view all the answers

What step follows after defining relationships between tables in MS Access?

Create forms and reports Signup and view all the answers

In MS Access, how can you link two tables based on a common field?

'Join' the common field values Signup and view all the answers