I-R-10 Social Media/Digital Media Policy 04/18/2019

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Questions and Answers

What must MDFR personnel be mindful of when engaging in public discourse on social media?

They can speak freely about personal matters without restrictions.

Some speech may lead to disciplinary action against the employee. (correct)

All speech is completely protected under the First Amendment.

Only on-duty speech is monitored for compliance.

Which of the following describes a 'Department-Sponsored Activity'?

Social media posts made by individual employees.

A personal event that employees attend on their own time.

Casual gatherings not related to MDFR functions.

Any activity recognized by the Fire Chief or designee. (correct)

What is an example of 'Digital Media'?

A telephone conversation regarding department policies.

An in-person meeting among MDFR personnel.

A video posted on a personal social media account. (correct)

A printed newsletter about MDFR.

Which statement regarding account handles is true?

Handles are public usernames identifying users on social media. Signup and view all the answers

What does MDFR's policy permit in terms of monitoring employee social media use?

MDFR has the right to monitor and review all postings for compliance. Signup and view all the answers

What constitutes 'Harassment' according to the policy?

Unwelcomed actions aimed at intimidating or alarming another party. Signup and view all the answers

Who is responsible for approving social media accounts that represent MDFR?

The Media & Public Relations Officer-in-Charge or designee. Signup and view all the answers

Which of the following statements is accurate regarding MDFR personnel's speech?

Speech related to official duties is not always protected. Signup and view all the answers

What is the policy regarding digital images taken during incidents?

They must be posted only on official MDFR accounts. Signup and view all the answers

Which of the following platforms is not an official MDFR account for posting digital images?

LinkedIn: @MiamiDadeFire Signup and view all the answers

What must be done before posting digital images from Department-sponsored activities?

They must be authorized by the Media & Public Relations Bureau. Signup and view all the answers

What are the acceptable conditions for posting digital images from official department ceremonies?

Images can be posted personally if they follow certain rules. Signup and view all the answers

What does P&P I-A-7 Rules and Regulations pertain to?

Digital image posting protocols. Signup and view all the answers

What is required of MDFR stations that want to create a social media account?

They must submit a Social Media Assessment Package. Signup and view all the answers

Who is responsible for approving unauthorized social media accounts related to MDFR?

The Media & Public Relations Bureau OIC or designee Signup and view all the answers

What happens if an account is identified as unauthorized after an investigation?

It may be subject to termination by MDFR. Signup and view all the answers

What must personnel do before posting images that use the fire department's insignia?

Obtain permission from Media & Public Relations Bureau OIC or designee. Signup and view all the answers

Which of the following is a requirement for MDFR-approved social media accounts?

They must have an approved administrator. Signup and view all the answers

Which type of images requires submission for approval prior to posting?

Images taken during Department-sponsored activities. Signup and view all the answers

What is the requirement for images taken during non-incident, non-department-sponsored activities?

Permission is needed if they utilize department insignia. Signup and view all the answers

How should personnel submit digital images for review?

Using Dropbox submissions. Signup and view all the answers

What is the role of a spokesperson within MDFR?

To speak on behalf of the Department when authorized. Signup and view all the answers

Which action is prohibited for MDFR personnel regarding confidential information?

Disclosing information protected under HIPAA. Signup and view all the answers

What is required of MDFR personnel when expressing themselves as private citizens?

They must ensure their speech does not impede the Department's mission. Signup and view all the answers

What type of content can MDFR employees publish on social media?

Content must not be false, misleading, or harmful. Signup and view all the answers

What are digital images taken during incidents considered?

Potential evidence subject to investigation and records. Signup and view all the answers

How should MDFR personnel act when using social media on-duty?

Maintain a professionalism level consistent with department policies. Signup and view all the answers

What happens to digital images taken on-duty?

They are subject to public records and property of Miami-Dade County. Signup and view all the answers

What should employees do with digital images taken during incidents?

Send them to the Media & Public Relations Bureau for vetting. Signup and view all the answers

What responsibility do employees have regarding content they publish?

They must ensure all content aligns with Department values. Signup and view all the answers

Can MDFR personnel engage in speech that constitutes harassment?

No, such speech is strictly prohibited. Signup and view all the answers

Under which scenario can MDFR personnel portray themselves as representatives of the Department?

Only when expressly authorized by senior officials. Signup and view all the answers

What discretion does MDFR have regarding internet access?

They can block access to any social media site as they see fit. Signup and view all the answers

What is a key distinction between social networking sites and other platforms?

Social networking sites enable user interaction through various media types. Signup and view all the answers

Which aspect is emphasized regarding the expressions made by MDFR personnel?

Speech should never compromise Department mission and integrity. Signup and view all the answers

Study Notes

All MDFR personnel must follow the social media policy when using digital platforms.
Employees have the right to discourse under the First Amendment, but it is subject to reasonable restrictions as public employees.
Speech related to official duties may not always be protected under the First Amendment, and may lead to disciplinary action.
MDFR and Miami-Dade County can monitor social media postings to ensure compliance with policies.

Definitions

Account Handles: Public usernames identifying users on social media platforms.
Department-Sponsored Activities: Activities approved by the Fire Chief or designee including community events and trainings.
Harassment: Any systematic, unwelcome actions intended to demean or intimidate another party.
MDFR-Approved Social Media Accounts: Accounts authorized to use MDFR's brand or identity, approved by the Media & Public Relations OIC.

Personnel Guidelines

Personnel can express themselves as private citizens as long as it does not hinder the Department's mission or the performance of their duties.
Professionalism is expected in all online interactions, both on-duty and off-duty.
Confidential information about the Department and its members must not be disclosed online.
Employees are accountable for all content they publish and may not act as a speaking representative of the Department without authorization.
No expectation of privacy exists while using Department-owned equipment and networks.

Digital Images Usage

On-duty personnel must not let photography interfere with their assignments and cannot post images from incidents on social media.
Digital images taken during incidents are to be sent exclusively to the Media & Public Relations Bureau for proper handling.
Official department ceremonies' photos can be shared on personal accounts if they conform to policy regulations.
Images from Department-sponsored activities are subject to prior approval before posting on personal accounts.

Authorization & Account Management

Social media accounts for MDFR-related content must be approved before creation by the Media & Public Relations Bureau.
Administrators of MDFR-approved social media accounts must comply with policy requirements and gain approval before posting content.
Unauthorized social media accounts representing MDFR must follow the approval process and can face consequences for non-compliance.

Digital Image Submission

Employees can submit digital images for review and dissemination through specific means such as Dropbox and email.
Quick access links to submit images are available for both iPhone and Android users, facilitating the submission process.

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Description

This quiz reviews the social media and digital media policy specific to MDFR personnel. It covers the rights and responsibilities of employees under the First Amendment and details the conditions under which speech may be subject to disciplinary actions. Understand the key definitions and guidelines to ensure compliance.