Policy 1602 COMM Fire District Social Media Policy

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Questions and Answers

What is the main purpose of the COMM Fire District Social Media Policy?

To promote the use of social media by employees

To monitor all social media activity of employees

To restrict employees from using social media altogether

To establish guidelines for responsible social media use to avoid legal and professional risks (correct)

Which federal law does the COMM Fire District specifically reference regarding protected health information?

Occupational Safety and Health Act (OSHA)

Health Insurance Portability and Accountability Act (HIPAA) (correct)

Americans with Disabilities Act (ADA)

Family and Medical Leave Act (FMLA)

Which types of information are classified as confidential or proprietary by the COMM Fire District?

Publicly available information

Employee social media profiles

Internal reports, patient information, and contract negotiations (correct)

External communication logs

Which of the following is prohibited from being posted on social media under the COMM Fire District’s policy?

Protected Health Information (PHI) such as patient images and medical details Signup and view all the answers

What should employees avoid posting to prevent violating confidentiality rules?

Confidential business information about the District or its partners Signup and view all the answers

Which action is required if employees are unsure about what they are about to post online?

Contact their supervisor or the Chief of the Department for guidance Signup and view all the answers

What is the consequence of posting unauthorized content that suggests representation of the District?

Corrective counseling or disciplinary action up to termination Signup and view all the answers

What type of actions are encouraged regarding employees' social media activities?

Employees should carefully consider the content they share and ensure it complies with district policy Signup and view all the answers

What type of incidents should patient medical record numbers or specific details be documented?

Patient-related activities and incident reports Signup and view all the answers

What is the primary policy regarding accessing unlawful or pornographic sites using District devices?

It is prohibited at all times without exceptions Signup and view all the answers

What should employees ensure about their comments on social media regarding the District?

They need to clearly indicate that their views are personal Signup and view all the answers

Under what condition is it acceptable to use the District's logo or uniforms on social media?

Only during authorized District activities Signup and view all the answers

What is required before posting on any official District social media site?

Review and approval by designated personnel Signup and view all the answers

What must employees include in their posts if there is a chance their views may be misinterpreted as official?

A disclaimer that their views are personal Signup and view all the answers

When is it permissible for employees to engage in social networking while at work?

During designated break periods after work duties are completed Signup and view all the answers

What is the District's policy on retaliation against employees reporting violations?

Retaliation is strictly prohibited, with disciplinary action for violators Signup and view all the answers

When can employees capture images or videos during their responses?

Only when authorized by the District for official purposes Signup and view all the answers

What must be done before sharing confidential information about the District?

Seek explicit permission from designated authority Signup and view all the answers

What is the District’s approach to monitoring employee social media activity on District devices?

Monitoring is allowed at all times without notice Signup and view all the answers

What does the policy state about social media use during patient care?

It is restricted during patient care activities Signup and view all the answers

What should employees refrain from doing when discussing the District on social media?

Expressing personal opinions that appear official Signup and view all the answers

Who should employees consult for clarification on the social media policy?

The Fire Chief, Deputy Chief, or their supervisor Signup and view all the answers

Study Notes

The policy establishes guidelines for responsible social media use by COMM Fire District employees to prevent legal and professional risks.
The policy specifically mentions the Health Insurance Portability and Accountability Act (HIPAA) to safeguard Protected Health Information (PHI).
Confidential or proprietary information includes internal reports, patient information, and contract negotiations.
Posting Protected Health Information (PHI) like patient images or medical details is prohibited.
Employees must avoid posting confidential business information that could compromise the District or its partners.
Employees should contact their supervisor or the Chief of the Department when unsure about posting content online.
Posting unauthorized content suggesting representation of the District can lead to disciplinary action, up to termination.
Patient medical record numbers and incident details are considered Protected Health Information (PHI), which cannot be shared.
Accessing unlawful or pornographic sites using District devices or the internet is strictly prohibited.
Employees must clearly distinguish their personal views from those of the District when posting on social media.
Using the COMM logo or uniforms on social media is only permissible when authorized by the Chief for official District activities.
All posts on official District social media sites require review and approval by designated personnel and the Chief or appropriate officer.
A disclaimer clarifying personal views is mandatory when employees post online in a way that may imply speaking on behalf of the District.
Employees should engage in social networking during designated breaks, avoiding social media usage while on duty, except for emergencies or other authorized activities.
Retaliation against employees reporting policy violations in good faith is prohibited.
Taking images or videos during a response can only be done with District authorization for official purposes.
Sharing confidential or proprietary information about the District requires explicit permission from the Chief or a designated officer.
The District may monitor employee social media activity conducted on District-owned devices.
Social media use is strictly prohibited during patient care activities.
Employees must avoid implying that they are speaking on behalf of the District without proper authorization.
Clarifying questions about the social media policy is the responsibility of the employee’s supervisor, Fire Chief, or Deputy Chief.
Employees violating the social media policy by posting inappropriate content while in uniform may face disciplinary action.
Using personal email addresses when posting on social media helps maintain a clear separation between personal opinions and official District communication.
Accessing social media through District devices during work hours is strictly prohibited unless for official District business.

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Description

This quiz covers the Social Media Policy for COMM Fire District employees. It focuses on the responsibilities and guidelines regarding the sharing of information on social media, particularly in relation to HIPAA and protected health information. Understanding these policies is crucial to prevent legal and professional risks.