Podcast
Questions and Answers
What is the maximum number of personnel allowed off per shift for the Firefighter, Engineer and Lieutenant ranks?
What is the maximum number of personnel allowed off per shift for the Firefighter, Engineer and Lieutenant ranks?
- (2) personnel or 48 hours
- (4) personnel or 192 hours
- (1) personnel or 264 hours (correct)
- (3) personnel or 480 hours
Which of the following leave types is NOT included in the limit for Firefighter, Engineer and Lieutenant ranks?
Which of the following leave types is NOT included in the limit for Firefighter, Engineer and Lieutenant ranks?
- Sick leave (correct)
- Birthday
- Vacation
- Holiday
Under what condition can the union time pool exceed the leave limit?
Under what condition can the union time pool exceed the leave limit?
- If approved by the union representative
- It cannot exceed the limit under any circumstance
- If approved by the Battalion Chief
- If approved by the Fire Rescue Chief or designee (correct)
What is the maximum number of personnel allowed off per shift for the Captain rank?
What is the maximum number of personnel allowed off per shift for the Captain rank?
How far in advance can leave requests be submitted?
How far in advance can leave requests be submitted?
What will happen if an employee requests more leave than they will accumulate by the requested date?
What will happen if an employee requests more leave than they will accumulate by the requested date?
When can new hire or rehired probationary employees take leave time on a scheduled holiday during their first year?
When can new hire or rehired probationary employees take leave time on a scheduled holiday during their first year?
How are leave requests granted for employees unless specific conditions are met?
How are leave requests granted for employees unless specific conditions are met?
What program should be used to submit leave requests in the Department?
What program should be used to submit leave requests in the Department?
How is vacation earned for full-time employees working 24-hour shifts hired before January 1, 1997?
How is vacation earned for full-time employees working 24-hour shifts hired before January 1, 1997?
What is the maximum vacation carryover for full-time employees working 24-hour shifts?
What is the maximum vacation carryover for full-time employees working 24-hour shifts?
When do full-time employees become eligible to take vacation leave according to the text?
When do full-time employees become eligible to take vacation leave according to the text?
How is vacation earned for full-time employees working 8-hour shifts hired after January 1, 1997?
How is vacation earned for full-time employees working 8-hour shifts hired after January 1, 1997?
How many paid holidays are granted annually to twenty-four (24) hour shift employees?
How many paid holidays are granted annually to twenty-four (24) hour shift employees?
What happens to non-exempt twenty-four (24) hour shift employees who work on a holiday according to the text?
What happens to non-exempt twenty-four (24) hour shift employees who work on a holiday according to the text?
How many paid holidays are eight (8) hour shift employees granted per year?
How many paid holidays are eight (8) hour shift employees granted per year?
What rate are twenty-four (24) hour shift employees paid when working overtime on a scheduled holiday for any remaining hours after the first 8 hours?
What rate are twenty-four (24) hour shift employees paid when working overtime on a scheduled holiday for any remaining hours after the first 8 hours?
How many hours of sick leave can twenty-four (24) hour shift employees accumulate?
How many hours of sick leave can twenty-four (24) hour shift employees accumulate?
At what point can twenty-four (24) hour shift employees be paid for unused sick leave at the time of separation?
At what point can twenty-four (24) hour shift employees be paid for unused sick leave at the time of separation?
When are employees NOT considered on sick leave according to the text?
When are employees NOT considered on sick leave according to the text?
What must an employee do if they cannot be contacted on two consecutive attempts while on sick leave?
What must an employee do if they cannot be contacted on two consecutive attempts while on sick leave?
What reasons may result in the waiver of daily contact with employees on sick leave?
What reasons may result in the waiver of daily contact with employees on sick leave?
'An employee on sick leave must remain at home in a recuperative manner.' What does this mean?
'An employee on sick leave must remain at home in a recuperative manner.' What does this mean?
What rate are twenty-four (24) hour shift employees paid when working overtime on a scheduled holiday for the first 8 hours?
What rate are twenty-four (24) hour shift employees paid when working overtime on a scheduled holiday for the first 8 hours?
What is the maximum number of hours of sick leave for which a twenty-four (24) hour shift employee can be paid upon separation?
What is the maximum number of hours of sick leave for which a twenty-four (24) hour shift employee can be paid upon separation?
When is upgrade pay received by an employee?
When is upgrade pay received by an employee?
What are the two recognized types of out-of-position (OOP) in the current setup?
What are the two recognized types of out-of-position (OOP) in the current setup?
What is the main difference between Battalion OOP and Department OOP?
What is the main difference between Battalion OOP and Department OOP?
What are the three categories of qualifications for out-of-position (OOP) roles?
What are the three categories of qualifications for out-of-position (OOP) roles?
Who should be considered first for out-of-position roles according to their qualifications?
Who should be considered first for out-of-position roles according to their qualifications?
What has to happen for an employee to receive upgrade pay retroactively?
What has to happen for an employee to receive upgrade pay retroactively?
What is the purpose of the Holdover List (HL) in the scheduling program?
What is the purpose of the Holdover List (HL) in the scheduling program?
What is the consequence for an employee on the Holdover List who refuses to work a particular assignment?
What is the consequence for an employee on the Holdover List who refuses to work a particular assignment?
How are employees who are assigned to Local, Regional, State, or Federal teams compensated if their deployment is approved by the Fire Chief?
How are employees who are assigned to Local, Regional, State, or Federal teams compensated if their deployment is approved by the Fire Chief?
What is the minimum pay an employee receives for a deposition or court appearance as a result of their employment?
What is the minimum pay an employee receives for a deposition or court appearance as a result of their employment?
When is the employee's name removed from the Mandatory Overtime List (MOL)?
When is the employee's name removed from the Mandatory Overtime List (MOL)?
What is the purpose of the Temporary Upgrading Out of Position Assignment policy?
What is the purpose of the Temporary Upgrading Out of Position Assignment policy?
How are employees compensated for overtime work related to late calls?
How are employees compensated for overtime work related to late calls?
What is the purpose of the Mandatory Overtime List (MOL)?
What is the purpose of the Mandatory Overtime List (MOL)?
What is the purpose of the Holdover List (HL) in the scheduling program?
What is the purpose of the Holdover List (HL) in the scheduling program?
How are employees compensated for depositions or court appearances as a result of their employment?
How are employees compensated for depositions or court appearances as a result of their employment?
What is the requirement for proof of medical treatment if an employee has six sick leave occurrences in the previous 12-month period?
What is the requirement for proof of medical treatment if an employee has six sick leave occurrences in the previous 12-month period?
How many hours of sick leave are allowed when an employee needs to arrange care for a minor or short-term illness/injury of an immediate family member?
How many hours of sick leave are allowed when an employee needs to arrange care for a minor or short-term illness/injury of an immediate family member?
What is the maximum use of sick leave hours for a major emergency?
What is the maximum use of sick leave hours for a major emergency?
How many hours is the participation limit for employees who are members of the sick leave pool and work forty (40) hour shifts?
How many hours is the participation limit for employees who are members of the sick leave pool and work forty (40) hour shifts?
For which types of events is an employee entitled to a maximum combined total of twelve (12) weeks of leave in a twelve (12) month period?
For which types of events is an employee entitled to a maximum combined total of twelve (12) weeks of leave in a twelve (12) month period?
What is the employee eligibility requirement to use Family Medical Leave Act (FMLA)?
What is the employee eligibility requirement to use Family Medical Leave Act (FMLA)?
What action should be taken when an employee needs to use sick leave to care for a non-immediate family member?
What action should be taken when an employee needs to use sick leave to care for a non-immediate family member?
What is the process regarding utilizing Birthday Leave or Wellness Leave?
What is the process regarding utilizing Birthday Leave or Wellness Leave?
How many total weeks of leave are employees entitled to in a twelve-month period for various reasons according to FMLA?
How many total weeks of leave are employees entitled to in a twelve-month period for various reasons according to FMLA?
What is the employee responsible for regarding military leave?
What is the employee responsible for regarding military leave?
What is the maximum number of hours an employee is authorized to work without interruption?
What is the maximum number of hours an employee is authorized to work without interruption?
What happens to an employee's name on the overtime roster if they refuse overtime when given less than 24 hours' notice?
What happens to an employee's name on the overtime roster if they refuse overtime when given less than 24 hours' notice?
What is the first attempt made by the Battalion Chief to fill an open position?
What is the first attempt made by the Battalion Chief to fill an open position?
What happens if an employee on light-duty has a scheduled shift exchange?
What happens if an employee on light-duty has a scheduled shift exchange?
What is the third attempt made by the Battalion Chief to fill an open position?
What is the third attempt made by the Battalion Chief to fill an open position?
What happens if an employee abuses the shift exchange policy?
What happens if an employee abuses the shift exchange policy?
Which of the following is NOT listed as a reason for a Battalion Chief to deny a shift exchange request?
Which of the following is NOT listed as a reason for a Battalion Chief to deny a shift exchange request?
What happens if an employee calls in sick on a scheduled shift exchange?
What happens if an employee calls in sick on a scheduled shift exchange?
Who has the authority to waive or change the penalty for calling in sick on a scheduled shift exchange?
Who has the authority to waive or change the penalty for calling in sick on a scheduled shift exchange?
What is the responsibility of the employee if a shift exchange is not indicated on the schedule?
What is the responsibility of the employee if a shift exchange is not indicated on the schedule?
What is the maximum number of banked/owed days allowed for shift exchange?
What is the maximum number of banked/owed days allowed for shift exchange?
When should requests for shift exchange be submitted?
When should requests for shift exchange be submitted?
What is a requirement for a shift exchange according to the procedure mentioned?
What is a requirement for a shift exchange according to the procedure mentioned?
What happens if an employee fails to report to duty as part of a scheduled shift exchange?
What happens if an employee fails to report to duty as part of a scheduled shift exchange?
Under what conditions can an employee be placed on administrative leave?
Under what conditions can an employee be placed on administrative leave?
What is a leave of absence without pay?
What is a leave of absence without pay?
What is the consequence if an employee does not return from a leave of absence on time?
What is the consequence if an employee does not return from a leave of absence on time?
'Administrative Leave' is used primarily for which purpose?
'Administrative Leave' is used primarily for which purpose?
What is the role of the Fire Rescue Chief in approving leaves of absence without pay?
What is the role of the Fire Rescue Chief in approving leaves of absence without pay?
How far in advance must employees notify the Department if they intend to return to work from a leave of absence without pay?
How far in advance must employees notify the Department if they intend to return to work from a leave of absence without pay?
What is the first step in filling a position when an employee is granted sick leave?
What is the first step in filling a position when an employee is granted sick leave?
What is the purpose of the Mandatory Overtime List (MOL)?
What is the purpose of the Mandatory Overtime List (MOL)?
When is the Mandatory Overtime List (MOL) utilized?
When is the Mandatory Overtime List (MOL) utilized?
How is mandatory overtime assigned when filling a position?
How is mandatory overtime assigned when filling a position?
What happens if a Battalion Chief calls in sick?
What happens if a Battalion Chief calls in sick?
Under what circumstances will an employee appear on the Mandatory Overtime List (MOL)?
Under what circumstances will an employee appear on the Mandatory Overtime List (MOL)?
What happens if the hours worked by an employee would exceed 48 hours due to mandatory overtime?
What happens if the hours worked by an employee would exceed 48 hours due to mandatory overtime?
What happens if the system is unable to apply mandatory overtime to the needed position?
What happens if the system is unable to apply mandatory overtime to the needed position?
What is the feature 'unavailable for overtime' (UFO) in relation to the Mandatory Overtime List?
What is the feature 'unavailable for overtime' (UFO) in relation to the Mandatory Overtime List?
If a Captain takes vacation leave and the vacancy is filled by a Lieutenant who then calls out sick, which Mandatory Overtime List is utilized?
If a Captain takes vacation leave and the vacancy is filled by a Lieutenant who then calls out sick, which Mandatory Overtime List is utilized?
Study Notes
Leave Requests
- Leave requests must be submitted in accordance with the Collective Bargaining Agreement for covered personnel.
- Employees should request leave with as much notice as possible.
Leave Allowances
- For Firefighter, Engineer, and Lieutenant ranks, up to 264 hours (11 personnel) per shift may be off for leave, including vacation, holiday, birthday, and union time pool.
- For Captain rank, up to 48 hours (2 personnel) per shift may be off for leave.
- At least one Battalion Chief must be on duty per shift, unless directed otherwise by the Fire Rescue Chief or designee.
Holidays
- 24-hour shift employees who are not assigned to work on a holiday will be credited with a holiday to be used within one year.
- Holidays not used within one year are removed from use.
- 8-hour shift employees are granted a minimum of 12 paid holidays per year.
Sick Leave
- Sick leave benefit is intended to allow employees to recuperate from injury or illness, and to deal with certain family emergencies.
- 24-hour shift employees earn sick leave at a rate of 12 hours per month of employment.
- Maximum sick leave accumulation is 1560 hours, with payment for up to 300 hours at separation.
- Sick leave taken during the first 6 months of employment is leave without pay.
Vacation
- Vacation accumulation rates vary based on years of service and hire date.
- Maximum vacation carryover is 360 hours for 24-hour shift employees and 240 hours for 8-hour shift employees.
- Vacation is earned from the first day of employment, but employees are not eligible to take vacation leave until 6 months of employment.
Overtime
- Mandatory overtime will be compensated according to the Collective Bargaining Agreement.
- Holdover List rules are used to fill vacancies, and employees must be aware of their ranking on the list.
Other Overtime
- Other overtime, such as callback, is paid in accordance with the Collective Bargaining Agreement.
- Time for depositions or court appearances is paid at the overtime rate for non-exempt employees.
Temporary Upgrading Out of Position
- Temporary upgrading is used to fill open areas of the Department.
- Compensation for temporary upgrading follows the Collective Bargaining Agreement.
- There are two types of out-of-position assignments: Battalion OOP and Department OOP.
Family and Medical Leave
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Employees are eligible for Family and Medical Leave Act (FMLA) leave if they have worked for the County for at least one year and 1,250 hours over the previous 12 months.
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Employees are entitled to a maximum combined total of 12 weeks of leave in a 12-month period for a serious health condition, qualifying exigency, pregnancy, or leave for the birth or placement of a child.### Shift Exchange Policy
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Employees may only pay back owed shift exchanges during the allowed time period.
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Employees who call in sick on a scheduled shift exchange will be charged a vacation day and may have their shift exchange privileges suspended for up to 6 months.
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Employees on light-duty assignments must notify their supervisor and the person scheduled to cancel the exchange.
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Shift exchange privileges may be suspended if an abuse of the policy is determined.
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Shift exchange requests may be denied by the Battalion Chief or designee for various reasons.
Overtime Policy
- The Department will utilize a three-attempt procedure to fill open positions, including repositioning personnel, using the overtime roster, and requesting employees to find their own position for position coverage.
- Overtime will be paid from the time personnel report to their duty station.
- The maximum number of hours an employee can work without interruption is 48 hours, unless an emergent situation requires otherwise.
Leave of Absence
- A leave of absence without pay must be approved by the Fire Rescue Chief and will follow the rules set forth in the County Administrative Code.
- Employees on a leave of absence without pay must notify the Department of their intention to return to work at least 7 calendar days prior to their return date.
Administrative Leave
- An employee may be placed on administrative leave at the discretion of the Fire Rescue Chief.
- Administrative leave is used when an employee is temporarily relieved of their normal responsibilities, but continues to receive regular pay and benefits.
FMLA Leave
- Refer to the County Administrative Code for full information and directions on FMLA leave.
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Description
Learn about the guidelines for submitting leave requests as per the Collective Bargaining Agreement. Understand the allowances for leave on shifts for different personnel ranks and the types of leaves included within the limit.
