I-N-05 Leave Requests/Cancellations-Sworn Uniform 06/04/2012

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Questions and Answers

What is the latest time Operations personnel can call in to report an unanticipated leave?

0900 hours
0600 hours (correct)
0500 hours
0700 hours

Which method is used to submit leave requests for sworn uniform personnel?

In-person submission
My Staffing Calendar or an automated voice response system (correct)
Emailing the supervisor
A written letter

What actions may the Fire Chief take regarding approved leave requests?

Suspend or revoke leave due to exceptional operational needs (correct)
Make leave requests permanent
Change the leave policy
Automatically approve all requests

What is required for leave code selections not available through the automated voice response system?

Approval from Payroll Attendance Record (PAR) Supervisor (A) Signup and view all the answers

When must Fire Prevention personnel call in for unanticipated leave?

No later than one hour before their scheduled reporting time (D) Signup and view all the answers

Where can requests for leave be found or are they governed by?

Miami-Dade County Leave Manual and Collective Bargaining Agreement (A) Signup and view all the answers

If a leave request is not made on time, what is required?

Advanced approval from the Payroll Attendance Record Supervisor (B) Signup and view all the answers

Who is responsible for determining operational needs that may affect approved leave?

The Fire Chief (C) Signup and view all the answers

What is the maximum number of Battalion Days that can be awarded in total for AM and PM portions?

42 AM and 42 PM (C) Signup and view all the answers

What happens to paramedic students who request a Battalion Day after the cut-off time of 0800 hours?

They will be placed on a Battalion Day Waiting List. (A) Signup and view all the answers

How are Battalion Day awards distributed if more than six students apply?

Through an automated random drawing (A) Signup and view all the answers

When will the Battalion Day program no longer utilize the Waiting List?

After 1200 hours two duty days before the scheduled shift (D) Signup and view all the answers

What is the duration of the time window in which Birthday Leave must be used?

Six months from the birthday (B) Signup and view all the answers

What is NOT a way to cancel planned leave for operations personnel?

Option 3 - Cancelling by contacting HR for approval (B) Signup and view all the answers

In what situation can a person request a Battalion Day day off when Operations is overstaffed?

When Operations has more than three extra personnel (A) Signup and view all the answers

What is the allowed timeframe for submitting requests for Birthday Leave?

No later than 0800 hours, two days prior (B) Signup and view all the answers

What is the consequence of not using Birthday Leave within the specified timeframe?

It is lost and cannot be used (A) Signup and view all the answers

How many times can personnel cancel a Battalion Day using emergency leave cancellation Option 3 per calendar year?

Twice (B) Signup and view all the answers

How long does a Battalion Day Waiting List stay active for a specific day?

Until all positions are filled (C) Signup and view all the answers

What type of leave can an employee use during their awarded vacation periods?

Vacation Leave (B) Signup and view all the answers

Which option allows for leave cancellation without restrictions?

Option 1 (A) Signup and view all the answers

What information must employees provide when calling the Staffing Office after failing to complete the automated leave?

Name, rank, shift, bid or assignment, and contact number (D) Signup and view all the answers

What is the consequence of calling the Sick Line for Emergency Annual Leave (UE)?

It does not constitute a request for UE. (B) Signup and view all the answers

How many occurrences of Emergency Annual leave (UE) are allowed per employee in a calendar year?

Four occurrences (D) Signup and view all the answers

What must an employee do upon returning to work after being released early for an Emergency Annual Leave?

Provide written documentation specifying the emergency (B) Signup and view all the answers

Under what condition can an employee leave their work assignment after the start of the workday?

With prior approval from the appropriate Battalion Chief or Bureau Officer in Charge (C) Signup and view all the answers

What is the maximum number of hours for which Emergency Sick leave can generally be granted in a 24-hour shift?

12 hours (C) Signup and view all the answers

What should an employee provide when requesting Emergency Sick leave for a family member's illness?

Nature of illness, relationship to employee, and name of the ill person (A) Signup and view all the answers

What is required for a Battalion Day request regarding available leave?

Sufficient leave balance must be available for the requested day (D) Signup and view all the answers

What is the minimum notice required for submitting a leave request?

2 duty days (7 calendar days) (C) Signup and view all the answers

How many Battalion Day requests can be made exclusively for Paramedic Training classes per day?

6 requests (C) Signup and view all the answers

What is one reason for personnel being charged with Unauthorized Time Off?

Failing to follow proper documentation procedures after taking leave (D) Signup and view all the answers

Who must approve Emergency Sick leave taken for more than 12 hours?

Division Chief (D) Signup and view all the answers

When should requests for leave related to Paramedic Training be made?

21 days in advance of the requested day off (B) Signup and view all the answers

What is the minimum notice period required for Air Rescue Pilots and Co-Pilots to cancel their leave?

96 hours (C) Signup and view all the answers

Who is authorized to approve a leave cancellation request for Air Rescue Pilots and Co-Pilots?

Air Rescue Bureau OIC (B), Special Operations Division Chief (D) Signup and view all the answers

What exception allows a Pilot/Co-Pilot to cancel leave without the 96-hour notice?

If done one duty day (71 hours) before scheduled leave (B) Signup and view all the answers

What is the appropriate method to change personal information in TeleStaff?

Dial specific TeleStaff options (C) Signup and view all the answers

For which type of leave can a code be entered directly into TeleStaff?

Sick Leave (B) Signup and view all the answers

What code must be entered for Emergency Sick Leave in TeleStaff?

SE (C) Signup and view all the answers

What happens if a user does not confirm their entry in TeleStaff?

The call will not go through (B) Signup and view all the answers

How can a user hear the list of leave codes in TeleStaff?

Press * during the call (C) Signup and view all the answers

What is the correct way to enter a full shift leave request in TeleStaff?

Use the month and day only (A) Signup and view all the answers

What action must be performed to cancel a previously awarded leave code in TeleStaff?

Press 3 after entering the date (B) Signup and view all the answers

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Study Notes

Leave Requests and Cancellations Overview

Miami-Dade Fire Rescue (MDFR) manages leave requests in accordance with the County Leave Manual and Collective Bargaining Agreement (CBA).
The Fire Chief can suspend or revoke approved leave due to operational needs.
Leave requests must be made via My Staffing Calendar or the automated voice response system.

Unanticipated Leave Procedures

Operations personnel must call the automated system by 0600 hours to report absences; late calls must also notify the Battalion Chief.
Fire Prevention personnel must report at least one hour before their scheduled time.
Employees unable to use the automated system must leave a message with the Staffing Office, including contact information.

Emergency Annual Leave (UE)

Emergency Annual Leave is for critical situations when no other leave is appropriate.
Personnel must seek approval from their Battalion Chief and submit documentation upon return to work.
UE is generally capped at 12 hours per incident and four occurrences per calendar year, requiring Division Chief approval for exceptions.

Emergency Sick Leave

Granted for life-threatening illnesses or injuries in the employee's immediate family.
Requires approval from the Battalion Chief, with documentation detailing the nature and relationship of the illness.
Limited to 12 hours and three occurrences per year unless further approval is obtained.

Battalion Day Request Procedures

Personnel can request Battalion Days only if sufficient leave is available; requests must be made 21 days in advance.
A minimum of four hours and a maximum of 24 hours can be requested.
Paramedic Training classes are prioritized with six requests reserved daily; selections for these requests are randomized.

Battalion Day Award and Waiting List Procedures

Slots for Battalion Days are filled through a random draw if requests exceed available spaces.
Requests made after the 21-day window are awarded on a first-come, first-served basis.
The waiting list is utilized until two duty days before the requested day, after which new entries are no longer accepted.

Vacation and Birthday Leave

Employees can only request vacation during their assigned periods and must have sufficient leave balance.
Birthday Leave must be used within six months post-birthday; otherwise, it is forfeited.

Cancellation of Scheduled Leave

Several options for cancellation exist, including removal from the staffing calendar within specified timeframes.
Penalized canceling of Battalion Days requires a memorandum explaining the situation.
Air Rescue personnel have specific procedures and timelines for leave cancellation.

Automated Voice Response System Instructions

The system can be accessed via phone and requires employee ID and SS# for login.
Various options are available for changing personal information, selecting leave codes, or removing leave codes.
Specific leave codes exist, including Battalion Day, Emergency Sick Leave, and Funeral Leave, among others.

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