Podcast
Questions and Answers
What entitlement does an employee receive during Compassionate | Emergency Leave?
What entitlement does an employee receive during Compassionate | Emergency Leave?
How many days of leave is an employee eligible for to make the pilgrimage to Mecca?
How many days of leave is an employee eligible for to make the pilgrimage to Mecca?
Thirty (30)
When does the annual leave year run from and to at ESM Group?
When does the annual leave year run from and to at ESM Group?
Senior Managers at ESM Group are allowed to take more than three weeks of leave at one time.
Senior Managers at ESM Group are allowed to take more than three weeks of leave at one time.
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Leave applications exceeding one week must be submitted and approved how many weeks before proceeding on leave?
Leave applications exceeding one week must be submitted and approved how many weeks before proceeding on leave?
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How many working days of paternity leave are eligible for married male employees with a minimum of twelve months of service?
How many working days of paternity leave are eligible for married male employees with a minimum of twelve months of service?
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Employees are encouraged to utilize their annual leave subject to work commitments during the annual leave year from September to August each year.
Employees are encouraged to utilize their annual leave subject to work commitments during the annual leave year from September to August each year.
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How many working days are granted for Compassionate | Emergency Leave in case of the death of a second-degree family member?
How many working days are granted for Compassionate | Emergency Leave in case of the death of a second-degree family member?
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Employees must provide documented proof of the emergency when requesting Compassionate | Emergency Leave for the serious illness of a __________.
Employees must provide documented proof of the emergency when requesting Compassionate | Emergency Leave for the serious illness of a __________.
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How many weeks of mandatory leave are recommended?
How many weeks of mandatory leave are recommended?
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Employees are allowed to take more than 6 days of leave per term.
Employees are allowed to take more than 6 days of leave per term.
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Study Notes
Leave Policy Overview
- The purpose of this policy is to set out a clear framework covering all types of leave provided by the ESM Group and employees' entitlements.
- This policy applies to all employees working at ESM, Hamilton Aquatics, and Hamilton Training.
Policy Guidelines and Responsibilities
- The annual leave year runs from 1st September to 31st August of each year.
- No leave will be carried over to the next leave year, unless requested in exceptional circumstances and approved by the Managing Director in advance.
- Leave applications are subject to approval from the Line Manager and could be declined if it will impact operational needs.
- Senior Managers may not take more than three weeks' leave at one time.
- Paid annual leave can be taken during an employee's probation period, subject to approval from the Line Manager and Head of Department.
- All leave applications exceeding one week must be submitted and approved four weeks before proceeding on leave.
- Unsatisfactory handovers may result in cancellation of the leave by the Line Manager.
Leave Entitlement
- Calculation, entitlement, and accruals are considered based on the below table:
- During the 1st year of service: 24 working days, 2 days per month
- After 1st year of service: 30 working days, 2.5 days per month
- After completing 5 years of service: 32 working days, 2.67 days per month
Leave Planning per Department
- Departments have specific leave planning rules, including:
- ESM: mandatory leave during winter and summer breaks, with varying approval requirements
- ESM Commercial: mandatory leave during winter and summer breaks, with approval requirements
- ESMlive: leave requests during summertime should be planned based on operational needs and appropriate cover
- ESM Camps: employees are encouraged to utilize most of their leaves during term times, taking into consideration blackout periods and appropriate planning
- Support Services: mandatory leave during winter and summer breaks, with varying approval requirements
- ESMsolutions: mandatory leave during winter and summer breaks, with approval requirements
- HR | Finance: mandatory leave during winter and summer breaks, with approval requirements
- Hamilton Aquatics: mandatory leave during summer breaks, with varying approval requirements
- Hamilton Aquatics (continued): mandatory leave during winter and summer breaks, with varying approval requirements### Leave Policy
Annual Leave
- Employees are entitled to annual leave, with a minimum of one week during the first year of service
- Leave requests during term time will be considered on an individual basis, based on the availability of cover
- Mandatory leave during term breaks is dependent on the operational needs of the department
- Summer leave starts from the end of T2 (Term 2)
Term Time Leave
- Leave requests during term time will be considered on an individual basis, based on the availability of cover
- Operations employees are encouraged to take a minimum of one week during term time
- Mandatory leave during term breaks is dependent on the operational needs of the department
Return to Work
- Return to work can be adjusted by the Line Manager (LM) subject to work being completed prior to leaving
- The exact return-to-work date will be planned in line with operational needs and blackout periods
Extension of Annual Leave
- Any employee intending to extend leave or unable to resume work on the due date must contact their Department Head/Line Manager
- Extension of annual leave is at the discretion of the Line Manager
- Late return to work after annual leave without notification and without prior approval will be dealt with in accordance with the Disciplinary Policy
Leave during Probation
- Annual leave taken during the probationary period must be pre-approved by the Department Head/Line Manager
- Leave during probation not pre-approved will be considered as unpaid leave
- Leaves taken during term breaks will be adjusted from future leave balances within the same year
Encashment | Carry Forward of Leave
- All employees are encouraged to utilize their annual leave subject to work commitments
- Leave can be carried forward to the next year subject to Managing Director approval
Sick Leave
- No paid sick leave will be granted to employees during the probationary period
- Sick leave eligibility per service year:
- First 15 working days with full pay
- Next 30 working days with half pay
- Any subsequent period beyond 45 working days without pay
- Sick leave pay is based on the employee's full salary, including allowances
- A medical certificate is required on the third day of absence
- Line Managers and HODs reserve the right to request medical certificates from the first day of absence
Maternity Leave
- Married female employees with a minimum of 24 months of service are eligible for 45 calendar days of maternity leave with full pay and 15 days at half pay
- Additional 15 calendar days of maternity leave with full pay can be taken after each 2 years of continuous service
- Maternity leave days can be taken at one time, including the period preceding or succeeding the birth
- An employee can choose to attach their annual leave to the maternity leave subject to approval
Paternity Leave
- Married male employees with a minimum of 12 months of service are eligible for 7 working days of paternity leave with full pay
- Paternity leave can be taken as full or half days, based on operational requirements and agreement with Line Manager
- Leave must be taken within 3 months of the child's date of birth
Compassionate | Emergency Leave
- Employees are entitled to take up to 6 working days of Compassionate | Emergency Leave within a service year for specific cases
- Leave should be requested in advance, except in emergency situations where the request and approval can be made retroactively
- Approval is at the discretion of the Line Manager and HOD
Public Holidays
- All permanent employees are entitled to all official public holidays declared by the Government for the private sector
- Public holidays that fall during an employee's annual leave period will be credited back into the annual leave balance
- Employee who has worked on UAE public holidays declared for the private sector will be entitled to an additional day added to the annual leave balance
Compensatory Off | Lieu Day
- Employees who have worked on their weekly off or employees who came to work at the request of their Line Manager will be eligible for a compensatory off | lieu day
- Lieu days must be utilized within 4 weeks from the date | day earned
- No overtime shall be paid in lieu of compensatory days off | lieu days
Pilgrimage Leave
- Each Muslim employee is eligible for special leave without pay up to a maximum period of 30 calendar days, once during their period of service, for the purpose of fulfilling the obligation to make the pilgrimage to Mecca
Study Leave
- Employees with 1 year of service are entitled to up to 5 days of study leave per year, provided the relevant course is with an UAE accredited institution
- Employees with 2 years of service are entitled to up to 10 days of study leave per year
- Employees must submit the course details to the HR Dept. prior to availing the study leave
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Description
Test your knowledge of the company's leave policy, including effective dates and review schedules. Understand the roles of HR Manager and Finance Director in policy approval. Familiarize yourself with related policies such as disciplinary policy.
