Kansas City Police Department Procedures

Questions and Answers

What is the primary intended use of Department-issued cellular telephones?

For personal use during off-duty hours

For personal calls and unofficial business

For any communication related to police activities

For official Department business only (correct)

Which group of employees is permitted to use their Department-issued phones for personal business?

Only employees below the rank of commander

Only KCPD Commanders Lodge Number 102 members (correct)

Supervisors and managers only

All bargaining unit employees

What must all members avoid when using Department-issued phones?

Giving their phone number to external parties

Causing the Board of Police Commissioners to incur additional costs (correct)

Using their phones while under investigation

Using heavy applications that may drain battery

Under what circumstances may Department members use their phones while driving?

When using speakerphone functionality Signup and view all the answers

What will happen to cell phone records according to the guidelines?

They are subject to public disclosure under the Missouri Sunshine Law Signup and view all the answers

What action is required from members below the rank of commander who are reassigned or transferred?

They need to turn in their issued cell phones to their supervisor Signup and view all the answers

What must Department members ensure while using their cell phones?

That they follow the policy on usage and care Signup and view all the answers

In which scenario can members deviate from the policies concerning cell phone usage?

In case of exigent circumstances Signup and view all the answers

What is the correct procedure for requesting a Department cell phone?

Requests should be submitted through the chain of command in writing. Signup and view all the answers

Which statement best describes the role of commanders regarding issued cell phones?

Commanders are responsible for developing policies for securing and storing cell phones. Signup and view all the answers

What is a recommended action for department members using a cell phone?

Check voice mail messages on a daily basis. Signup and view all the answers

What should a member do if their issued cell phone is damaged or missing?

Notify their supervisor/commander immediately. Signup and view all the answers

What is the purpose of developing a generic voice mail greeting for issued cell phones?

To standardize business communications for the department. Signup and view all the answers

How should a department member handle a change in assignment regarding their cell phone usage?

Immediately provide the information to the Purchasing Section for billing updates. Signup and view all the answers

What is a primary responsibility of department members regarding issued equipment?

They must ensure the proper use, care, and maintenance of the cell phone. Signup and view all the answers

What is a correct step to take at the beginning and end of a tour of duty regarding cell phones?

Account for the cell phone using the electronic activity log. Signup and view all the answers

What is the first step to take when a cell phone is found to be missing or damaged?

Take the cell phone out of service as soon as possible. Signup and view all the answers

Who is responsible for the final approval of a request for a replacement cell phone?

The Fiscal Division Signup and view all the answers

What action is taken by the Purchasing Section when reviewing monthly cell phone invoices?

They verify if cell phones are billed on the correct service plan. Signup and view all the answers

By what date must Bureau Commanders submit written justification for continued cell phone assignments?

May 1st Signup and view all the answers

What does the Purchasing Section do with questionable charges identified in the monthly billing records?

They forward the detailed records to the appropriate division commander for review. Signup and view all the answers

What is the role of Bureau Commanders regarding the list of assigned cell phones provided by the Purchasing Section?

They must review the list for accuracy and ensure a continued need for the cell phones. Signup and view all the answers

When is the deadline for the Purchasing Section to provide each Bureau Commander with a list of assigned cell phones?

March 31st Signup and view all the answers

What happens after the Chief of Police approves the justification document for cell phone assignments?

A copy is returned to the submitting Bureau Commander for their records. Signup and view all the answers

Study Notes

Cellular Telephones Policy Overview

Date issued and effective: June 8, 2022, under procedural instruction 22-04.
Governs the use of Department-issued cellular phones for official business.

Personal Use Guidelines

Commanders Lodge Number 102 members can use Department-issued phones for personal matters.
Users are responsible for avoiding costs that may burden the Board of Police Commissioners.

Driving and Phone Usage

Avoid cell phone use while driving unless it is hands-free or in emergencies.

Reassignment Protocol

Personnel below the rank of commander must return issued phones upon reassignment or transfer.

Requesting a Cell Phone

Written requests for cell phones must go through the chain of command for approval.
If approved, the Fiscal Division will purchase phones based on available funding.

Element-Specific Policies

Commanders must create specific policies for securing and storing cell phones to prevent loss or misuse.

Responsibilities of Users

Users are accountable for proper care and maintenance of their issued phones.
Reporting changes in assignment and maintaining updated billing information is required.
Daily checking of voice mail is mandated.

Management of Damaged or Missing Phones

Immediately report any damaged or missing cell phone to a supervisor/commander.
Appropriate reports must be filed by supervisors, and the Network Services Section will take the phone out of service.

Replacement Requests

Requests for replacement phones must follow the chain of command for Bureau Commander approval before being sent to the Fiscal Division.

Monitoring and Review

The Purchasing Section reviews monthly invoices for accuracy and checks for questionable charges.
Annual review of cell phone assignments is performed by bureau commanders, ensuring justification for each assignment is submitted by May 1st each year.

Documentation and Reporting

Justifications for ongoing phone assignments are submitted to the Chief of Police, with copies returned to bureau commanders for their records.

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Description

This quiz covers the procedural instruction related to cellular telephones issued by the Kansas City Missouri Police Department. It includes references to collective bargaining agreements and updates effective from June 8, 2022.