Incident Reporting and Release of Information (medium)

Incident Reporting

• The Spring Fire Department uses a reporting database to record all emergency and non-emergency responses.
• The Deputy Chief of Support Services manages the incident reporting software.
• The Fire Prevention and Education Division (FP&E) is responsible for training, quality control, and managing data entry.
• The officer in charge is responsible for ensuring incident reports are completed by the end of their shift.
• Incident commanders are responsible for completing reports if command is established.
• The officer of the first arriving apparatus completes reports if command is not established.
• All reports are due by the end of the member's shift, with monthly reports due by midnight on the first day of the following month.
• FP&E sends email notifications to captains and the District Chief for incomplete reports.
• Captains are responsible for determining ownership of incomplete reports.
• The District Chief handles disciplinary issues related to late reports.
• Disciplinary action for incomplete reports follows the SFD.042 policy.
• Members must notify their station captains to obtain access to the incident reporting software.
• FP&E designee must complete an approved incident reporting class before members can access the software.
• FP&E sends email notifications for corrections needed on reports, which must be completed within six calendar days.
• Failure to complete corrections results in disciplinary action.

Release of Information and Reports

• The Deputy Chief of Support Services is responsible for releasing information and reports for the Spring Fire Department.
• No one can release information or reports without authorization.
• All requests from individuals not affiliated with the Spring Fire Department are referred to the Administrative Assistant, who forwards them to the Deputy Chief of Support Services.
• A processing fee is required for each report request, except for subpoenas from attorneys, law enforcement, and homeowners.
• An Incident Request form must be completed before reports are released.
• The Deputy Chief of Support Services submits all reports to TEXFIRS annually.
• Incident commanders or designees can release information and provide interviews to the news media at the scene.
• All off-scene inquiries and media comments must be approved by the Communications Director.
• All media inquiries are forwarded to the Communications Director.

This quiz covers the incident reporting procedures followed by the Spring Fire Department. It focuses on the roles of various personnel involved in the reporting process and the timelines for submitting reports. Test your knowledge on the responsibilities of the Deputy Chief, captains, and incident commanders.