Incident Reporting and Release of Information (medium)
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Incident Reporting and Release of Information (medium)

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Questions and Answers

Who is responsible for handling disciplinary issues related to late reports?

  • The Administrative Assistant
  • The District Chief (correct)
  • The captains
  • The Deputy Chief of Support Services
  • What must happen if the computer system is not operational while completing a report?

  • The member must complete the report manually.
  • The member must notify their direct supervisor and FP&E email group. (correct)
  • The report can be submitted later.
  • The member must wait for the system to be restored.
  • What is required for a member to obtain login access to the incident reporting software?

  • A recommendation from the Station Captain.
  • Completion of a training program.
  • Completion of an approved incident reporting class. (correct)
  • Approval from the Communications Director.
  • What is the consequence of not completing corrections needed in a report by the 6th calendar day of the following month?

    <p>Disciplinary action will be taken.</p> Signup and view all the answers

    Who is responsible for releasing information and reports for the Spring Fire Department?

    <p>The Deputy Chief of Support Services</p> Signup and view all the answers

    What must be completed before any report can be released?

    <p>An Incident Request form.</p> Signup and view all the answers

    In what situation can information be released to the media by the Incident Commander?

    <p>When news media is on scene of incidents</p> Signup and view all the answers

    What should be done with media inquiries that are received?

    <p>Forward them to the Communications Director.</p> Signup and view all the answers

    Who is responsible for the completion of reports when command is established at an incident?

    <p>The incident commander</p> Signup and view all the answers

    What is the role of the Fire Prevention and Education Division (FP&E) in relation to incident reporting software?

    <p>Conducting quality control and managing data entry</p> Signup and view all the answers

    What must happen if a report is not completed by the end of a member's shift?

    <p>FP&amp;E will email the respective Captains and District Chief</p> Signup and view all the answers

    What is the deadline for entering reports for the month of May?

    <p>June 1st by midnight</p> Signup and view all the answers

    Which position serves as the primary Public Information Officer (PIO) for the Spring Fire Department?

    <p>The Communications Director</p> Signup and view all the answers

    How often does the Fire Prevention and Education Division conduct quality control on reports?

    <p>Weekly</p> Signup and view all the answers

    What is the maximum time period that can be defined for a shift of the officer in charge?

    <p>All of the above</p> Signup and view all the answers

    Who is responsible for the annual review of the incident reporting policy?

    <p>The Fire Chief</p> Signup and view all the answers

    Study Notes

    Incident Reporting

    • The Spring Fire Department uses a reporting database to record all emergency and non-emergency responses.
    • The Deputy Chief of Support Services manages the incident reporting software.
    • The Fire Prevention and Education Division (FP&E) is responsible for training, quality control, and managing data entry.
    • The officer in charge is responsible for ensuring incident reports are completed by the end of their shift.
    • Incident commanders are responsible for completing reports if command is established.
    • The officer of the first arriving apparatus completes reports if command is not established.
    • All reports are due by the end of the member's shift, with monthly reports due by midnight on the first day of the following month.
    • FP&E sends email notifications to captains and the District Chief for incomplete reports.
    • Captains are responsible for determining ownership of incomplete reports.
    • The District Chief handles disciplinary issues related to late reports.
    • Disciplinary action for incomplete reports follows the SFD.042 policy.
    • Members must notify their station captains to obtain access to the incident reporting software.
    • FP&E designee must complete an approved incident reporting class before members can access the software.
    • FP&E sends email notifications for corrections needed on reports, which must be completed within six calendar days.
    • Failure to complete corrections results in disciplinary action.

    Release of Information and Reports

    • The Deputy Chief of Support Services is responsible for releasing information and reports for the Spring Fire Department.
    • No one can release information or reports without authorization.
    • All requests from individuals not affiliated with the Spring Fire Department are referred to the Administrative Assistant, who forwards them to the Deputy Chief of Support Services.
    • A processing fee is required for each report request, except for subpoenas from attorneys, law enforcement, and homeowners.
    • An Incident Request form must be completed before reports are released.
    • The Deputy Chief of Support Services submits all reports to TEXFIRS annually.
    • Incident commanders or designees can release information and provide interviews to the news media at the scene.
    • All off-scene inquiries and media comments must be approved by the Communications Director.
    • All media inquiries are forwarded to the Communications Director.

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    Description

    This quiz covers the incident reporting procedures followed by the Spring Fire Department. It focuses on the roles of various personnel involved in the reporting process and the timelines for submitting reports. Test your knowledge on the responsibilities of the Deputy Chief, captains, and incident commanders.

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