Podcast
Questions and Answers
Who is responsible for handling disciplinary issues related to late reports?
Who is responsible for handling disciplinary issues related to late reports?
What must be completed by each member before obtaining login access to the incident reporting software?
What must be completed by each member before obtaining login access to the incident reporting software?
What action must be taken if the computer system is not operating?
What action must be taken if the computer system is not operating?
Who is responsible for managing, training, and quality control for data entered into the incident reporting software?
Who is responsible for managing, training, and quality control for data entered into the incident reporting software?
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Who is responsible for the release of information and reports for the Spring Fire Department?
Who is responsible for the release of information and reports for the Spring Fire Department?
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What is the deadline for entering reports at the end of the month?
What is the deadline for entering reports at the end of the month?
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What happens if corrections to reports are not completed by the 6th calendar day of the following month?
What happens if corrections to reports are not completed by the 6th calendar day of the following month?
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Who is primarily responsible for completing incident reports when command is established?
Who is primarily responsible for completing incident reports when command is established?
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What must be completed before releasing any reports requested by individuals not affiliated with the Spring Fire Department?
What must be completed before releasing any reports requested by individuals not affiliated with the Spring Fire Department?
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What action is taken if a report is not completed by the end of the officer's shift?
What action is taken if a report is not completed by the end of the officer's shift?
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Who can release information to the media at the scene of an incident?
Who can release information to the media at the scene of an incident?
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What role does the Communications Director serve in the Spring Fire Department?
What role does the Communications Director serve in the Spring Fire Department?
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What is the role of the District Chief regarding incident reporting?
What is the role of the District Chief regarding incident reporting?
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What should be done with requests for information from attorneys and law enforcement?
What should be done with requests for information from attorneys and law enforcement?
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What happens to corrections needed in reports entered into the incident reporting software?
What happens to corrections needed in reports entered into the incident reporting software?
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How often does the Fire Prevention and Education Division conduct quality control on reports?
How often does the Fire Prevention and Education Division conduct quality control on reports?
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Study Notes
Incident Reporting
- The Spring Fire Department uses a software system for reporting all emergency and non-emergency responses.
- The Deputy Chief of Support Services is responsible for the incident reporting software.
- The Fire Prevention and Education Division (FP&E) manages the incident reporting software, provides training, and does quality control on all reports.
- The officer in charge of a responding unit is responsible for completing reports, including incident reports, staffing activity reports, and daily training reports.
- Reports must be completed by the end of the officer's shift.
- Reports for the end of the month must be entered by midnight on the first day of the following month.
- FP&E notifies the Station Captains and District Chief of incomplete reports.
- Late reporting can result in disciplinary action, following the SFD.042 policy.
- Every member needs to complete an approved incident reporting class with FP&E before they can access the incident reporting software.
- Reports that have issues identified during a quality control review have six calendar days to be corrected before disciplinary action is taken.
Release of Information
- The Deputy Chief of Support Services is responsible for releasing information and reports.
- No one is authorized to release information or reports, including TEXFIRS, NFIRS, truck reports, or verbal descriptions, without authorization.
- All requests for information from individuals not affiliated with the Spring Fire Department must be referred to the Administrative Assistant, who then forwards the request to the Deputy Chief of Support Services.
- A processing fee applies to all report requests, except for subpoenas from attorneys, law enforcement, and homeowners.
- The Deputy Chief of Support Services is responsible for submitting all reports to TEXFIRS annually.
- Incident Commanders or their designees may release information on scene, but all off-scene communication with the media must be approved by the Communications Director.
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Description
This quiz covers the procedures and responsibilities related to incident reporting within the Spring Fire Department. It includes details about software usage, report completion, and the consequences of late submissions. Understanding these protocols is crucial for all department members to maintain operational efficiency.
