Questions and Answers
Which of the following must Privacy Impact Assessments (PIAs) do? (Select all that apply)
An Individual whose PII has been stolen is susceptible to identity theft, fraud, and other damage.
True
What guidance identifies federal information security controls?
Which of the following is NOT an example of PII?
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Which of the following is NOT a permitted disclosure of PII contained in a system of records?
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When is a PIA required?
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When is a PIA not required?
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Within what timeframe must DOD organizations report PII breaches to the United States Computer Emergency Readiness Team (US-CERT) once discovered?
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Using employee Social Security Numbers as record identification for tracking training completion is compliant with PII safeguarding procedures.
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Using a cross-cut shredder to dispose of physical copies of documents containing PII is compliant with PII safeguarding procedures.
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Organizations that fail to maintain accurate, relevant, timely, and complete information may face which type of penalties?
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Paper-based PP is involved in data breaches more often than electronic PP documentation.
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Which regulation governs the DoD Privacy Program?
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Which of the following is NOT included in a breach notification?
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A PIA is required if your system for storing PII is entirely on paper.
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Misuse of PII can result in legal liability of the individual.
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Misuse of PII can result in legal liability of the organization.
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Where is a System of Records Notice (SORN) filed?
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Organizations must report to Congress the status of their PII holdings every:
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What should Jane Student do if she cannot find the correct cover sheet for a document containing PII?
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The acronym PHI, in this context, refers to:
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Study Notes
Privacy Impact Assessments (PIAs)
- PIAs are essential for assessing organizational handling of information to meet compliance requirements.
- They aim to mitigate privacy risks and evaluate the implications of collecting, using, maintaining, and disseminating Personally Identifiable Information (PII).
Identity Theft Vulnerability
- Individuals whose PII has been stolen are at risk of identity theft, fraud, and other damages.
Federal Information Security Controls
- OMB Memorandum M-17-12 provides guidance on federal information security controls related to breaches of PII.
Defining PII
- PII examples include a driver's license number, social security number, and fingerprints.
- A pet's nickname is not classified as PII.
Permitted Disclosure of PII
- A disclosure of PII is not permitted if it is for a new purpose not previously specified in the System of Records Notice (SORN).
PIA Requirements
- A PIA is mandated for existing information systems without a prior PIA and for new systems or collections of PII.
Exceptions to PIA Requirements
- No PIA is needed if the system does not collect, maintain, or disseminate PII, operates as a national security system handling classified info, or is purely paper-based.
Reporting PII Breaches
- DOD organizations must report PII breaches to the US-CERT within one hour upon discovery.
Use of Social Security Numbers
- Utilizing employee Social Security Numbers for tracking training completion does not comply with PII safeguarding procedures.
Disposal of PII
- Proper disposal of PII, such as shredding documents with a cross-cut shredder, complies with safeguarding procedures.
Consequences of Inaccurate Information
- Organizations failing to maintain accurate and timely information may face civil penalties.
Breach Notification Requirements
- Breach notifications exclude articles and media reports surrounding the incident.
Legal Liability for PII Misuse
- Misuse of PII can lead to legal liability for both individuals and organizations.
System of Records Notices (SORN)
- SORNs are filed with the Federal Register, ensuring public access and transparency.
Reporting PII Holdings to Congress
- Organizations are required to report the status of their PII holdings to Congress annually.
Proper Document Delivery Practices
- If a PII document cannot be delivered with a correct cover sheet, it should be marked appropriately and not delivered until the cover sheet is available.
Protected Health Information (PHI)
- The acronym PHI stands for Protected Health Information, highlighting the sensitivity of health-related data.
Studying That Suits You
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Description
Test your knowledge on Privacy Impact Assessments and the proper handling of Personally Identifiable Information (PII) with these flashcards. This quiz will help you understand the requirements and privacy risks organizations face in managing PII, as outlined in version 4.0, 2022. Boost your privacy assessment skills and awareness.
