Human Resource Management Chapter 6

43 Questions

What is the process of finding possible candidates for a job or a function called?

Recruitment

Over-staffing is a desirable situation according to the text.

False

What is the purpose of the selection process in the context of staffing?

To convey seriousness to candidates

Training and Development focus on providing opportunities for employee _______.

learning

What is the staffing function of management concerned with?

Human resource management

Staffing is considered an essential function of a manager.

True

What is the main responsibility of all managers in an organization?

Recruitment, selection, and placing qualified people for efficient performance.

Staffing is both a function of _____________

management

Match the following staffing process stages with their descriptions:

Estimating Manpower Requirements = Translating the organization's manpower needs into specific job descriptions Recruitment = The process of searching for prospective employees and encouraging them to apply for jobs in the organization

Define staffing.

Staffing is the process of searching for prospective employees and stimulating them to apply for jobs in an organization.

What are the two sources of recruitment mentioned in the text?

Internal and External

Internal recruitment involves and as important sources.

transfers, promotions

Direct recruitment involves placing a notice outside the premises of the organization.

True

What is the management function that involves filling and keeping positions in an organization structure?

Staffing

What are some benefits of proper staffing to an organization?

Improving job satisfaction and morale of employees

Staffing is considered less important due to the decreasing size of organizations.

False

Staffing function ensures _________ of the human resources.

optimum utilization

Match the human resource practice with its description:

Recruitment = Identifying workforce requirements and attracting candidates Training = Providing employees with necessary skills and knowledge Appraisal = Assessing employee performance and providing feedback Promotion = Advancing employees to higher-level positions based on merit

What is the major merit of using external sources of recruitment?

Wider Choice

What is one advantage of advertising vacancies for recruitment?

Increasing Response

Using Employment Exchanges as a source of recruitment is required by law in all cases.

False

Labour contractors maintain close contacts with _______, providing unskilled workers at short notice.

labourers

Match the recruitment source with its description:

Campus Recruitment = Popular source of recruitment for technical, professional, and organizations Recommendations of Employees = Introduced by present employees, friends, or relatives Web Publishing = Utilizing internet as a source of recruitment Labour Contractors = Maintaining close contact with labourers to provide workers

What do Off-the-Job methods refer to?

Methods used away from the workplace

What is the method where the trainee works directly with a senior manager?

Internship Training

Computer Modelling is conducted in real work environments.

False

Vestibule Training involves employees learning their jobs on the __________ they will be using.

equipment

Match the following personnel management terms with their meanings:

Recruitment = Process of finding prospective employees Selection = Choosing from among prospective candidates Training = Facilitating employee learning Orientation = Introducing selected employees to the rules and policies

What is an indicator of a person's learning ability or the ability to make decisions and judgments?

Intelligence tests

Personality tests provide clues to a person's emotions, reactions, maturity, and value system, probing the overall personality, which is difficult to design and implement.

Person's value system

Employment interviews are conducted to evaluate the interviewer's suitability for the job.

False

What is the purpose of the reference and background checks in the selection process?

Verify information

Match the following steps in the selection process with their descriptions:

Job Offer = Next step after passing previous hurdles Medical Examination = Required before job offer is made Contract of Employment = Documents needed after candidate accepts offer

What are the typical headings that should be included in a written contract of employment?

Job Title, Duties, Responsibilities, Date when continuous employment starts, Rates of Pay, Allowances, Sickness, Grievance Procedure, Disciplinary Procedure, Hours of Work, Leave Rules, Termination of Employment

Which of the following are benefits of training and development to an organization?

Increased profits

Training and education are distinct terms.

True

Apprenticeship programmes put the trainee under the guidance of a __________ worker.

master

Match the following training methods with their descriptions:

Apprenticeship Programmes = Put trainees under the guidance of master workers On the Job Methods = Designed to acquire skills while working

What are the two important sources of internal recruitment?

Transfers and Promotions

Which of the following is NOT a commonly used external source of recruitment?

Trade Test

Define Training in the context of employee development.

Training is any process by which the aptitudes, skills and abilities of employees to perform specific jobs are increased.

In the process of selection, ____________ are tests like Intelligence Tests, Aptitude Test, Personality Tests, and more.

Selection Tests

Match the following training methods with their categories:

On-the-Job methods = Training that occurs within the actual work environment Off-the-Job methods = Training that takes place outside the actual work environment

Study Notes

Importance of Staffing

Staffing is the management function of filling and keeping filled the positions in the organisation structure
It is a continuous process in an existing enterprise, new jobs may be created, and some employees may leave

Meaning of Staffing

Staffing is ‘putting people to jobs’
It begins with workforce planning and includes recruitment, selection, training, development, promotion, compensation, and performance appraisal of workforce

Importance of Human Resources

Human resources are the most important asset of an organisation
The ability of an organisation to achieve its goals depends upon the quality of its human resources

Staffing Function

Staffing function deals with the human element of management
It is a generic function of management
The success of an organisation in achieving its goals is determined to a great extent on the competence, motivation, and performance of its human resource

Objectives of Staffing

To ensure the continuous survival and growth of the enterprise through succession planning for managers
To make for higher performance by putting the right person on the right job
To help in discovering and obtaining competent personnel for various jobs
To prevent underutilisation of personnel and high labour costs
To ensure optimum utilisation of human resources
To improve job satisfaction and morale of employees through objective assessment and fair reward for their contribution