Leave Procedures

Play an AI-generated podcast conversation about this lesson

What is the primary purpose of an Administrative Review?

To determine the employee's eligibility for Long-Term Military Leave

To provide additional training to employees involved in an incident

To grant Annual Leave to employees involved in an incident

To address policy, training, or disciplinary issues related to an incident (correct)

What is the minimum duration of a military activation required for an employee to be eligible for Long-Term Military Leave?

60 consecutive days

30 consecutive days

90 consecutive days (correct)

120 consecutive days

What is the purpose of the 'OPD Request for Leave' (OPD Form 105)?

To request Administrative Leave

To report a Serious Bodily Injury

To document an Administrative Review

To request and manage Annual Leave (correct)

What is the definition of Serious Bodily Injury?

Bodily injury that involves a substantial risk of death, extreme physical pain, or protracted loss of a body part Signup and view all the answers

What is the process of formally preparing an employee's return from Long-Term Military Leave?

In Processing Signup and view all the answers

What is the difference between Long-Term Military Leave and Short-Term Military Leave?

Long-Term Military Leave is for 90 or more consecutive days, while Short-Term Military Leave is for less than 90 consecutive days Signup and view all the answers

What is the minimum number of consecutive days an employee must be absent from duty to be considered Block Annual Leave?

Six (6) days Signup and view all the answers

When must Sworn Summer Block Annual Leave requests be delivered to the shift commander?

April 1st of each year Signup and view all the answers

Who is responsible for verifying and administering Sick Leave within the Department?

The Chief of Police or their designee Signup and view all the answers

What happens if an employee fails to follow the procedures for requesting Sick Leave?

The employee will be denied Sick Leave Signup and view all the answers

Where must an employee on Sick Leave status be during their assigned duty shift, unless authorized otherwise?

At their residence Signup and view all the answers

What happens to an employee's off-duty employment requests during time periods of Sick Leave status?

They are denied and cancelled Signup and view all the answers

Who must an employee notify if they are temporarily assigned to the OPD Police Personnel Unit while on Sick Leave?

The OPD Employee Resources Sergeant Signup and view all the answers

What is the purpose of the City of Omaha's 'Sick Leave' policy?

To provide employees with full salary when they are unable to work due to illness Signup and view all the answers

What must an employee provide to their supervisor or designee when requesting Sick Leave based on illness or injury?

A call, text, or email from their residence or a medical facility Signup and view all the answers

Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?

The Court Liaison Sergeant Signup and view all the answers

What is the purpose of the original verification call made by the employee's supervisor or designee?

To verify the employee's condition and ensure they are not abusing Sick Leave Signup and view all the answers

What happens if an employee fails to answer any verification calls or respond to a supervisor's visit during their assigned duty hours?

They will be classified as 'Absent Without Leave' for the shift Signup and view all the answers

Who is responsible for submitting an Inter-Office Communication to document the incident?

The employee's supervisor Signup and view all the answers

Where shall the employee's doctor's note or medical certificate be stored?

In the employee's command file Signup and view all the answers

What is the purpose of the Employee Resources Sergeant notifying the employee's chain of command via email?

To notify them of the employee's Special Duty/leave status Signup and view all the answers

When shall an employee who is transferred to 'B' shift and assigned under the OPD Police Personnel Unit be available for verification purposes?

From 0800 hours to 1600 hours on Monday through Friday, excluding holidays and days the employee is on pre-approved Annual Leave status Signup and view all the answers

What is the reason for deactivating certain pays for employees assigned to the OPD Police Personnel Unit?

Because the employee is not working in their assignment, shift, or card Signup and view all the answers

How often shall employees assigned to the OPD Police Personnel Unit telephone the Employee Resources Sergeant?

At least once weekly Signup and view all the answers

What triggers the City timekeeping system to notify the employee, the employee's timekeeper, and the OPD Police Personnel Unit?

When an employee has used five consecutive shifts of Sick Leave Signup and view all the answers

Who shall consult with the Employee Resources Sergeant to verify if an employee should be required to present a medical certificate?

The employee's lieutenant or supervisor ranked at lieutenant or above Signup and view all the answers

What is the requirement for an employee who has taken eight intermittent shifts of Sick Leave and is determined to require a medical certificate on the ninth shift?

The employee’s supervisor shall contact the affected employee to notify them that a medical certificate shall be required for any subsequent Sick Leave usage for the rest of the payroll year. Signup and view all the answers

What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35)?

To notify the employee and their chain of command that any subsequent Sick Leave usage for the rest of the payroll year requires a medical certificate. Signup and view all the answers

What is the requirement for an employee who has taken five consecutive shifts of Sick Leave?

The employee shall be required to submit a medical certificate prior to returning to duty only if a medical certificate is not already on file. Signup and view all the answers

What is the purpose of the quarterly report generated by the Police Personnel Unit?

To identify employees who require Sick Leave counseling. Signup and view all the answers

What happens to an employee who fails to bring a medical certificate after any subsequent Sick Leave usage within the payroll year?

The employee shall be placed on limited duty within their work area, and shall be required to follow all policies and procedures related to limited duty status until a medical certificate is obtained. Signup and view all the answers

What is the requirement for an employee who is on FMLA approved leave?

The employee shall not be required to submit a medical certificate prior to returning to duty. Signup and view all the answers

What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35) in relation to the employee's chain of command?

To notify the employee's chain of command that any subsequent Sick Leave usage for the rest of the payroll year requires a medical certificate. Signup and view all the answers

When an employee's Use of Force or other action results in death or serious bodily injury, what action will be taken?

The employee will be placed on Administrative Leave pending an administrative review Signup and view all the answers

What is the primary purpose of placing an employee on Administrative Leave?

To allow the employee to participate in post-incident debriefing and/or counseling Signup and view all the answers

What is the requirement for the employee's lieutenant (or applicable supervisor) in relation to the medical certificate?

To save the original medical certificate in the employee's command file for a period of two years. Signup and view all the answers

What is the purpose of the review of Sick Leave usage by sworn supervisors?

To determine whether the Sick Leave usage is excessive and requires counseling. Signup and view all the answers

Which of the following circumstances may result in an employee being placed on Administrative Leave?

Allegations of professional or criminal misconduct Signup and view all the answers

What is the consideration in determining whether the Sick Leave usage is excessive?

The employee's physical and psychological condition and makeup. Signup and view all the answers

What is the process for delivering the letter to an employee notifying them of their Administrative Leave assignment?

The letter is hand-delivered to the employee Signup and view all the answers

What is the typical shift assignment for an employee on Administrative Leave?

B-Shift Signup and view all the answers

What is the requirement for an employee on Administrative Leave during the hours of 0800 and 1600, Monday through Friday?

The employee must remain at their residence Signup and view all the answers

What is the exception to the limitation on an employee's ability to leave their home during designated hours?

Holidays as defined by the employee's collective bargaining agreement Signup and view all the answers

What happens to an employee's specialty pays, premium pay, card pay, uniform pay, and/or shift differential pay while they are on Administrative Leave?

They are deactivated Signup and view all the answers

What is the purpose of an employee on Administrative Leave being directed to call and speak with a designated Department representative each day?

To check in on the employee's well-being Signup and view all the answers

What is the requirement for an employee on Administrative Leave who wishes to leave their home during designated hours?

They must obtain permission from their assigned Department representative Signup and view all the answers

What is the purpose of the OPD 'Sworn Employee Sick Leave History' form (OPD Form 35A)?

To conduct an assessment of an employee's Sick Leave history Signup and view all the answers

Who is responsible for reviewing the completed OPD Form 35A and directing the supervisor to proceed with written counseling?

The Bureau Deputy Chief Signup and view all the answers

What is the purpose of the OPD 'Sworn Employee Sick Leave Interview' form (OPD Form 35B)?

To provide an employee with written counseling on their Sick Leave usage Signup and view all the answers

What happens to the OPD Form 35B after the counseling session?

It is summarized in an Inter-Office Communication and forwarded to the employee's captain Signup and view all the answers

Who is responsible for forwarding the Inter-Office Communication to the OPD Police Personnel Unit?

The supervisor Signup and view all the answers

What is the purpose of the quarterly report generated by the Police Personnel Unit?

To provide an overview of Departmentwide Sick Leave usage Signup and view all the answers

When may an employee be terminated due to high Sick Leave usage?

When the employee's supervisor, the Chief of Police, and the City's Labor Relations Director determine that Sick Leave counseling has not been effective Signup and view all the answers

What is the role of the City's Labor Relations Director in the review of Sick Leave usage for non-sworn employees?

To provide direction to supervisors on conducting Sick Leave usage reviews Signup and view all the answers

Why is it important for supervisors to consult the applicable CBA and City policy when conducting a review of Sick Leave usage for non-sworn employees?

Because some non-sworn employees may need to be referred to a Sick Leave Committee for an initial review Signup and view all the answers

What is the purpose of the review of Sick Leave usage for non-sworn employees?

To ensure that job performance and delivery of City services are not adversely impacted Signup and view all the answers

What is the consideration in determining whether an employee should undergo Sick Leave counseling?

The cumulative total number of Sick Leave hours used in the current year Signup and view all the answers

What is the exception to Sick Leave counseling?

Employees on extended leave for treatment of a serious, verified medical condition Signup and view all the answers

What is required to accompany a request for 'Sick Leave Without Pay' by an OPD employee?

Documentation from the physician treating the employee Signup and view all the answers

What is the implication of the language of the 'Heart and Lung' law?

It applies only to designated pension plans and retirement systems Signup and view all the answers

What is the consideration in determining whether an employee is too sick to continue City employment?

The employee's Sick Leave usage remains high after counseling Signup and view all the answers

What is the purpose of the supervisor's review of the employee's Sick Leave usage?

To determine if the employee should undergo Sick Leave counseling Signup and view all the answers

What is the exception to the analysis of Sick Leave usage?

Absences as a result of approved FMLA leave Signup and view all the answers

What is the governing code for 'Sick Leave Without Pay' for probationary and regular employees?

City of Omaha Municipal Code §23-370 Signup and view all the answers

What is the classification of heart, lung, or hypertension problems under the 'Heart and Lung' law?

Sick Leave Signup and view all the answers

What is the consideration in determining whether an employee should be terminated in accordance with the City's 'Sick Leave' policy provisions?

The employee's Sick Leave usage remains high after counseling Signup and view all the answers

What is the primary purpose of post-incident debriefing and/or counseling after an incident involving death or serious bodily injury?

To ensure compliance with the OPD’s “Medical Services – Psychological Services” policy Signup and view all the answers

How are non-sworn employees notified of their birthday leave?

Via their chain of command Signup and view all the answers

What is the exception to attending a court appearance?

Unforeseeable events that cannot be avoided Signup and view all the answers

Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?

The Court Liaison Sergeant Signup and view all the answers

What is the procedure for cancelling a court appearance?

Notify the Court Liaison Sergeant, who will then notify the City Prosecutor or the Douglas County Attorney Signup and view all the answers

When must an employee notify the Court Liaison Sergeant if they are scheduled for Military Leave that conflicts with a known court date?

Before scheduling Military Leave Signup and view all the answers

What is the procedure for an employee who is unable to attend court due to sickness or emergency?

Notify the Court Liaison Sergeant, who will then notify the City Prosecutor or the Douglas County Attorney Signup and view all the answers

Who is responsible for approving court overtime while an employee is on Sick Leave?

The shift commander Signup and view all the answers

What is the requirement for taking Birthday Leave?

Must be taken during the pay period in which the employee's birthday occurs Signup and view all the answers

What is the purpose of notifying the Court Liaison Sergeant when scheduling Annual Leave or other types of short-term leave?

To notify the City Prosecutor or the Douglas County Attorney of potential conflicts Signup and view all the answers

Leave Procedures - 1 of 2

Choose a study mode

Podcast

Questions and Answers

What is the primary purpose of an Administrative Review?

What is the minimum duration of a military activation required for an employee to be eligible for Long-Term Military Leave?

What is the purpose of the 'OPD Request for Leave' (OPD Form 105)?

What is the definition of Serious Bodily Injury?

What is the process of formally preparing an employee's return from Long-Term Military Leave?

What is the difference between Long-Term Military Leave and Short-Term Military Leave?

What is the minimum number of consecutive days an employee must be absent from duty to be considered Block Annual Leave?

When must Sworn Summer Block Annual Leave requests be delivered to the shift commander?

Who is responsible for verifying and administering Sick Leave within the Department?

What happens if an employee fails to follow the procedures for requesting Sick Leave?

Where must an employee on Sick Leave status be during their assigned duty shift, unless authorized otherwise?

What happens to an employee's off-duty employment requests during time periods of Sick Leave status?

Who must an employee notify if they are temporarily assigned to the OPD Police Personnel Unit while on Sick Leave?

What is the purpose of the City of Omaha's 'Sick Leave' policy?

What must an employee provide to their supervisor or designee when requesting Sick Leave based on illness or injury?

Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?

What is the purpose of the original verification call made by the employee's supervisor or designee?

What happens if an employee fails to answer any verification calls or respond to a supervisor's visit during their assigned duty hours?

Who is responsible for submitting an Inter-Office Communication to document the incident?

Where shall the employee's doctor's note or medical certificate be stored?

What is the purpose of the Employee Resources Sergeant notifying the employee's chain of command via email?

When shall an employee who is transferred to 'B' shift and assigned under the OPD Police Personnel Unit be available for verification purposes?

What is the reason for deactivating certain pays for employees assigned to the OPD Police Personnel Unit?

How often shall employees assigned to the OPD Police Personnel Unit telephone the Employee Resources Sergeant?

What triggers the City timekeeping system to notify the employee, the employee's timekeeper, and the OPD Police Personnel Unit?

Who shall consult with the Employee Resources Sergeant to verify if an employee should be required to present a medical certificate?

What is the requirement for an employee who has taken eight intermittent shifts of Sick Leave and is determined to require a medical certificate on the ninth shift?

What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35)?

What is the requirement for an employee who has taken five consecutive shifts of Sick Leave?

What is the purpose of the quarterly report generated by the Police Personnel Unit?

What happens to an employee who fails to bring a medical certificate after any subsequent Sick Leave usage within the payroll year?

What is the requirement for an employee who is on FMLA approved leave?

What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35) in relation to the employee's chain of command?

When an employee's Use of Force or other action results in death or serious bodily injury, what action will be taken?

What is the primary purpose of placing an employee on Administrative Leave?

What is the requirement for the employee's lieutenant (or applicable supervisor) in relation to the medical certificate?

What is the purpose of the review of Sick Leave usage by sworn supervisors?

Which of the following circumstances may result in an employee being placed on Administrative Leave?

What is the consideration in determining whether the Sick Leave usage is excessive?

What is the process for delivering the letter to an employee notifying them of their Administrative Leave assignment?

What is the typical shift assignment for an employee on Administrative Leave?

What is the requirement for an employee on Administrative Leave during the hours of 0800 and 1600, Monday through Friday?

What is the exception to the limitation on an employee's ability to leave their home during designated hours?

What happens to an employee's specialty pays, premium pay, card pay, uniform pay, and/or shift differential pay while they are on Administrative Leave?

What is the purpose of an employee on Administrative Leave being directed to call and speak with a designated Department representative each day?

What is the requirement for an employee on Administrative Leave who wishes to leave their home during designated hours?

What is the purpose of the OPD 'Sworn Employee Sick Leave History' form (OPD Form 35A)?

Who is responsible for reviewing the completed OPD Form 35A and directing the supervisor to proceed with written counseling?

What is the purpose of the OPD 'Sworn Employee Sick Leave Interview' form (OPD Form 35B)?

What happens to the OPD Form 35B after the counseling session?

Who is responsible for forwarding the Inter-Office Communication to the OPD Police Personnel Unit?

What is the purpose of the quarterly report generated by the Police Personnel Unit?

When may an employee be terminated due to high Sick Leave usage?

What is the role of the City's Labor Relations Director in the review of Sick Leave usage for non-sworn employees?

Why is it important for supervisors to consult the applicable CBA and City policy when conducting a review of Sick Leave usage for non-sworn employees?

What is the purpose of the review of Sick Leave usage for non-sworn employees?

What is the consideration in determining whether an employee should undergo Sick Leave counseling?

What is the exception to Sick Leave counseling?

What is required to accompany a request for 'Sick Leave Without Pay' by an OPD employee?

What is the implication of the language of the 'Heart and Lung' law?

What is the consideration in determining whether an employee is too sick to continue City employment?

What is the purpose of the supervisor's review of the employee's Sick Leave usage?

What is the exception to the analysis of Sick Leave usage?

What is the governing code for 'Sick Leave Without Pay' for probationary and regular employees?

What is the classification of heart, lung, or hypertension problems under the 'Heart and Lung' law?

What is the consideration in determining whether an employee should be terminated in accordance with the City's 'Sick Leave' policy provisions?

What is the primary purpose of post-incident debriefing and/or counseling after an incident involving death or serious bodily injury?

How are non-sworn employees notified of their birthday leave?

What is the exception to attending a court appearance?

Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?

What is the procedure for cancelling a court appearance?

When must an employee notify the Court Liaison Sergeant if they are scheduled for Military Leave that conflicts with a known court date?

What is the procedure for an employee who is unable to attend court due to sickness or emergency?

Who is responsible for approving court overtime while an employee is on Sick Leave?

What is the requirement for taking Birthday Leave?

What is the purpose of notifying the Court Liaison Sergeant when scheduling Annual Leave or other types of short-term leave?