76 Questions
What is the primary purpose of an Administrative Review?
To address policy, training, or disciplinary issues related to an incident
What is the minimum duration of a military activation required for an employee to be eligible for Long-Term Military Leave?
90 consecutive days
What is the purpose of the 'OPD Request for Leave' (OPD Form 105)?
To request and manage Annual Leave
What is the definition of Serious Bodily Injury?
Bodily injury that involves a substantial risk of death, extreme physical pain, or protracted loss of a body part
What is the process of formally preparing an employee's return from Long-Term Military Leave?
In Processing
What is the difference between Long-Term Military Leave and Short-Term Military Leave?
Long-Term Military Leave is for 90 or more consecutive days, while Short-Term Military Leave is for less than 90 consecutive days
What is the minimum number of consecutive days an employee must be absent from duty to be considered Block Annual Leave?
Six (6) days
When must Sworn Summer Block Annual Leave requests be delivered to the shift commander?
April 1st of each year
Who is responsible for verifying and administering Sick Leave within the Department?
The Chief of Police or their designee
What happens if an employee fails to follow the procedures for requesting Sick Leave?
The employee will be denied Sick Leave
Where must an employee on Sick Leave status be during their assigned duty shift, unless authorized otherwise?
At their residence
What happens to an employee's off-duty employment requests during time periods of Sick Leave status?
They are denied and cancelled
Who must an employee notify if they are temporarily assigned to the OPD Police Personnel Unit while on Sick Leave?
The OPD Employee Resources Sergeant
What is the purpose of the City of Omaha's 'Sick Leave' policy?
To provide employees with full salary when they are unable to work due to illness
What must an employee provide to their supervisor or designee when requesting Sick Leave based on illness or injury?
A call, text, or email from their residence or a medical facility
Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?
The Court Liaison Sergeant
What is the purpose of the original verification call made by the employee's supervisor or designee?
To verify the employee's condition and ensure they are not abusing Sick Leave
What happens if an employee fails to answer any verification calls or respond to a supervisor's visit during their assigned duty hours?
They will be classified as 'Absent Without Leave' for the shift
Who is responsible for submitting an Inter-Office Communication to document the incident?
The employee's supervisor
Where shall the employee's doctor's note or medical certificate be stored?
In the employee's command file
What is the purpose of the Employee Resources Sergeant notifying the employee's chain of command via email?
To notify them of the employee's Special Duty/leave status
When shall an employee who is transferred to 'B' shift and assigned under the OPD Police Personnel Unit be available for verification purposes?
From 0800 hours to 1600 hours on Monday through Friday, excluding holidays and days the employee is on pre-approved Annual Leave status
What is the reason for deactivating certain pays for employees assigned to the OPD Police Personnel Unit?
Because the employee is not working in their assignment, shift, or card
How often shall employees assigned to the OPD Police Personnel Unit telephone the Employee Resources Sergeant?
At least once weekly
What triggers the City timekeeping system to notify the employee, the employee's timekeeper, and the OPD Police Personnel Unit?
When an employee has used five consecutive shifts of Sick Leave
Who shall consult with the Employee Resources Sergeant to verify if an employee should be required to present a medical certificate?
The employee's lieutenant or supervisor ranked at lieutenant or above
What is the requirement for an employee who has taken eight intermittent shifts of Sick Leave and is determined to require a medical certificate on the ninth shift?
The employee’s supervisor shall contact the affected employee to notify them that a medical certificate shall be required for any subsequent Sick Leave usage for the rest of the payroll year.
What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35)?
To notify the employee and their chain of command that any subsequent Sick Leave usage for the rest of the payroll year requires a medical certificate.
What is the requirement for an employee who has taken five consecutive shifts of Sick Leave?
The employee shall be required to submit a medical certificate prior to returning to duty only if a medical certificate is not already on file.
What is the purpose of the quarterly report generated by the Police Personnel Unit?
To identify employees who require Sick Leave counseling.
What happens to an employee who fails to bring a medical certificate after any subsequent Sick Leave usage within the payroll year?
The employee shall be placed on limited duty within their work area, and shall be required to follow all policies and procedures related to limited duty status until a medical certificate is obtained.
What is the requirement for an employee who is on FMLA approved leave?
The employee shall not be required to submit a medical certificate prior to returning to duty.
What is the purpose of the 'Notification of Sick Leave Usage' form (OPD Form 35) in relation to the employee's chain of command?
To notify the employee's chain of command that any subsequent Sick Leave usage for the rest of the payroll year requires a medical certificate.
When an employee's Use of Force or other action results in death or serious bodily injury, what action will be taken?
The employee will be placed on Administrative Leave pending an administrative review
What is the primary purpose of placing an employee on Administrative Leave?
To allow the employee to participate in post-incident debriefing and/or counseling
What is the requirement for the employee's lieutenant (or applicable supervisor) in relation to the medical certificate?
To save the original medical certificate in the employee's command file for a period of two years.
What is the purpose of the review of Sick Leave usage by sworn supervisors?
To determine whether the Sick Leave usage is excessive and requires counseling.
Which of the following circumstances may result in an employee being placed on Administrative Leave?
Allegations of professional or criminal misconduct
What is the consideration in determining whether the Sick Leave usage is excessive?
The employee's physical and psychological condition and makeup.
What is the process for delivering the letter to an employee notifying them of their Administrative Leave assignment?
The letter is hand-delivered to the employee
What is the typical shift assignment for an employee on Administrative Leave?
B-Shift
What is the requirement for an employee on Administrative Leave during the hours of 0800 and 1600, Monday through Friday?
The employee must remain at their residence
What is the exception to the limitation on an employee's ability to leave their home during designated hours?
Holidays as defined by the employee's collective bargaining agreement
What happens to an employee's specialty pays, premium pay, card pay, uniform pay, and/or shift differential pay while they are on Administrative Leave?
They are deactivated
What is the purpose of an employee on Administrative Leave being directed to call and speak with a designated Department representative each day?
To check in on the employee's well-being
What is the requirement for an employee on Administrative Leave who wishes to leave their home during designated hours?
They must obtain permission from their assigned Department representative
What is the purpose of the OPD 'Sworn Employee Sick Leave History' form (OPD Form 35A)?
To conduct an assessment of an employee's Sick Leave history
Who is responsible for reviewing the completed OPD Form 35A and directing the supervisor to proceed with written counseling?
The Bureau Deputy Chief
What is the purpose of the OPD 'Sworn Employee Sick Leave Interview' form (OPD Form 35B)?
To provide an employee with written counseling on their Sick Leave usage
What happens to the OPD Form 35B after the counseling session?
It is summarized in an Inter-Office Communication and forwarded to the employee's captain
Who is responsible for forwarding the Inter-Office Communication to the OPD Police Personnel Unit?
The supervisor
What is the purpose of the quarterly report generated by the Police Personnel Unit?
To provide an overview of Departmentwide Sick Leave usage
When may an employee be terminated due to high Sick Leave usage?
When the employee's supervisor, the Chief of Police, and the City's Labor Relations Director determine that Sick Leave counseling has not been effective
What is the role of the City's Labor Relations Director in the review of Sick Leave usage for non-sworn employees?
To provide direction to supervisors on conducting Sick Leave usage reviews
Why is it important for supervisors to consult the applicable CBA and City policy when conducting a review of Sick Leave usage for non-sworn employees?
Because some non-sworn employees may need to be referred to a Sick Leave Committee for an initial review
What is the purpose of the review of Sick Leave usage for non-sworn employees?
To ensure that job performance and delivery of City services are not adversely impacted
What is the consideration in determining whether an employee should undergo Sick Leave counseling?
The cumulative total number of Sick Leave hours used in the current year
What is the exception to Sick Leave counseling?
Employees on extended leave for treatment of a serious, verified medical condition
What is required to accompany a request for 'Sick Leave Without Pay' by an OPD employee?
Documentation from the physician treating the employee
What is the implication of the language of the 'Heart and Lung' law?
It applies only to designated pension plans and retirement systems
What is the consideration in determining whether an employee is too sick to continue City employment?
The employee's Sick Leave usage remains high after counseling
What is the purpose of the supervisor's review of the employee's Sick Leave usage?
To determine if the employee should undergo Sick Leave counseling
What is the exception to the analysis of Sick Leave usage?
Absences as a result of approved FMLA leave
What is the governing code for 'Sick Leave Without Pay' for probationary and regular employees?
City of Omaha Municipal Code §23-370
What is the classification of heart, lung, or hypertension problems under the 'Heart and Lung' law?
Sick Leave
What is the consideration in determining whether an employee should be terminated in accordance with the City's 'Sick Leave' policy provisions?
The employee's Sick Leave usage remains high after counseling
What is the primary purpose of post-incident debriefing and/or counseling after an incident involving death or serious bodily injury?
To ensure compliance with the OPD’s “Medical Services – Psychological Services” policy
How are non-sworn employees notified of their birthday leave?
Via their chain of command
What is the exception to attending a court appearance?
Unforeseeable events that cannot be avoided
Who is responsible for notifying the City Prosecutor or the Douglas County Attorney if an employee's Annual Leave conflicts with a subpoena or request to appear in court?
The Court Liaison Sergeant
What is the procedure for cancelling a court appearance?
Notify the Court Liaison Sergeant, who will then notify the City Prosecutor or the Douglas County Attorney
When must an employee notify the Court Liaison Sergeant if they are scheduled for Military Leave that conflicts with a known court date?
Before scheduling Military Leave
What is the procedure for an employee who is unable to attend court due to sickness or emergency?
Notify the Court Liaison Sergeant, who will then notify the City Prosecutor or the Douglas County Attorney
Who is responsible for approving court overtime while an employee is on Sick Leave?
The shift commander
What is the requirement for taking Birthday Leave?
Must be taken during the pay period in which the employee's birthday occurs
What is the purpose of notifying the Court Liaison Sergeant when scheduling Annual Leave or other types of short-term leave?
To notify the City Prosecutor or the Douglas County Attorney of potential conflicts
Test your knowledge of human resources procedures related to leave and review processes, including administrative leave, administrative review, and long-term military leave. Understand the definitions and concepts that are essential for HR professionals and law enforcement agencies.
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