Government Procurement Rules & Regulations

Play an AI-generated podcast conversation about this lesson

What is the primary purpose of prescribing Implementing Rules and Regulations (IRR) for government procurement?

To standardize and provide uniformity to the existing rules and regulations governing the procurement of goods using government funds. (correct)
To create additional barriers for qualified suppliers.
To introduce ambiguity and flexibility in procurement processes.
To complicate the existing rules and regulations.

The IRR applies to all supply contracts of local government units (LGUs) for the procurement of goods, supplies and materials.

False (B)

What type of services procurement is covered by the IRR?

Janitorial, security, repair, and maintenance services along with the procurement of materials provided by the agency.

Supplies include everything except _____.

real estate Signup and view all the answers

What is the significance of the Certificate of Availability of Funds (CAF) in the procurement process?

It confirms that funds are available and appropriated to cover expenditures for the current fiscal year, ensuring that contracts are financially sound. (A) Signup and view all the answers

According to government procurement processes, what must an agency formulate to ensure goods are available when needed?

A procurement plan (A) Signup and view all the answers

Match the procurement aims with their descriptions:

Purchasing Goods = Ensuring goods are of acceptable quality at fair prices from qualified suppliers. Fair Treatment = Assuring equitable treatment of suppliers, including prompt payments. Technology Adoption = Utilizing information technology in procurement procedures. Data Collection = Maintaining records and collecting data to refine procurement policies. Signup and view all the answers

What is the general rule for awarding contracts according to the guidelines?

Open competitive bidding. (B) Signup and view all the answers

A manufacturer with 60% foreign ownership can participate in bidding for government-financed procurement.

False (B) Signup and view all the answers

Name one alternative method of procurement other than open competitive bidding.

Limited Source Bidding, Direct Contracting (or Single-Source Procurement), Repeat Order, Shopping, or Negotiated Procurement Signup and view all the answers

Bidders for projects financed by International Financing Institutions must be an entity from an IFI member country and eligible in accordance with the _______________ of the IFI concerned.

procurement rules Signup and view all the answers

Under the AFP Modernization Program, what specific requirement is placed on suppliers?

They must be manufacturers themselves. (D) Signup and view all the answers

Bid/Tender Documents should be vague to encourage diverse proposals.

False (B) Signup and view all the answers

Match the following types of organizations with their eligibility to bid for Government Procurement:

Duly licensed Individuals/Sole proprietorship = Eligible Partnerships or corporations = Eligible Manufacturers/suppliers/distributors forming themselves into a joint venture = Eligible Cooperatives duly registered with the CDA = Eligible Signup and view all the answers

Which entity must cooperatives be registered with to be eligible for government procurement?

Cooperatives Development Authority (CDA) (D) Signup and view all the answers

What percentage of local ownership must manufacturers/suppliers/distributors have to participate in government procurement?

60% or more Signup and view all the answers

For local competitive bidding, how often must the Invitation to Apply for Eligibility and to Bid be advertised in newspapers?

At least twice, in two consecutive issues of two newspapers 14 days before the deadline. (D) Signup and view all the answers

Which set of documents is required for prospective bidders to establish their eligibility?

Legal, technical, and financial documents (C) Signup and view all the answers

If a bidder is found eligible, the government is obligated to award them the contract regardless of any subsequent findings.

False (B) Signup and view all the answers

For contracts costing two million pesos or less, the advertisement must be posted in two newspapers and on the Department of Budget and Management's website.

False (B) Signup and view all the answers

For procurement methods other than the open competitive procedure, what may be dispensed with?

Public advertisement of the Invitation to Apply for Eligibility and to Bid. Signup and view all the answers

What criterion is used to determine the eligibility of prospective bidders?

"pass/fail" Signup and view all the answers

A statement made at the pre-bid conference will only modify the terms of the bid documents if it is identified in ______ an amendment.

writing Signup and view all the answers

Interested parties can request for clarification in ______ and submitted to the BAC within 14 days before the deadline for eligibility and bid envelopes.

writing Signup and view all the answers

Match the topics typically discussed during a pre-bid conference with their respective categories:

Technical Specifications = Project Details Legal Requirements = Compliance Financial Requirements = Budgeting Delivery Schedule = Logistics Signup and view all the answers

What should amendments to bid/tender documents be identified as when issuing supplemental bulletins?

Amendments (A) Signup and view all the answers

Prospective bidders' capabilities and resources are assessed after the bidding process to determine if they meet the requirements for eligibility.

False (B) Signup and view all the answers

For what amount of contracts are pre-bid conferences mandatory?

Contracts over P1,000,000 (C) Signup and view all the answers

If only one bidder responds to the invitation and is found eligible, their bid is automatically considered valid.

True (A) Signup and view all the answers

According to the guidelines, how should advertisements of invitations for contracts financed partly or wholly from ODA funds provided by IFIs be handled?

They should be in accordance with the procedures established by and agreed upon with the concerned IFI. (D) Signup and view all the answers

From when should the concerned BAC make available the forms for application for eligibility and the bid/tender documents?

From the time the Invitation to Apply for Eligibility and to Bid is first advertised. Signup and view all the answers

Who bears the costs associated with attending the pre-bid conference?

bidders Signup and view all the answers

Supplemental bulletins to clarify provisions may be issued by the government or ______ parties who secured bid/tender documents.

interested Signup and view all the answers

The pre-bid conference should be held at least ______ days after the bid documents are made available.

14 Signup and view all the answers

Match the bidding types with their advertisement guidelines.

Local Competitive Bidding = Must be publicly advertised at least 14 days before the deadline, in two consecutive issues of two newspapers, posted on the Department of Budget and Management’s website, and at a conspicuous place. International Competitive Bidding = Advertisement shall be done along the same lines prescribed above like Local Competitive Bidding. Contracts costing two million pesos or less = The advertisement may only be posted on the website or at a designated location. Signup and view all the answers

If a review uncovers misrepresentation in a bidder's eligibility statements, what action will the related agency concerned likely take?

Disqualify the bidder from submitting a bid. (A) Signup and view all the answers

Under what circumstance should a prospective bidder's bid envelope be returned unopened?

The bidder is deemed ineligible during the eligibility check. (A) Signup and view all the answers

According to the rules, a bid submitted after the submission deadline can still be considered if it is significantly lower than the other bids.

False (B) Signup and view all the answers

What is the maximum period for which bids and bid securities should be valid, starting from the bid opening date?

120 days Signup and view all the answers

A bidder's failure to enclose the required bid security as to form and amount prescribed shall automatically ______ the bid concerned.

disqualify Signup and view all the answers

Match the bid submission actions with their corresponding consequences:

Withdrawal of bids after the deadline = Subject to appropriate sanctions Bid modifications received after the deadline = Shall not be considered and shall be returned unopened Failure to provide bid security = Automatic disqualification of the bid Submission of bids after the deadline = Shall not be considered and shall be returned unopened Signup and view all the answers

IRR Purpose

Aims to standardize procurement rules for government goods using funds.

Procurement Process Aims

Purchase quality goods at fair prices, ensure equitable supplier treatment, use IT, and maintain records for policy improvements.

IRR Coverage

Applies to all supply contracts of national government agencies and GOCCs related to projects or regular operations.