15-9 Timekeeping procedures
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Questions and Answers

What is the source document for Patrol Bureau personnel?

  • Form 469 P.D.
  • Form 5015 P.D. (correct)
  • Form 5016 P.D.
  • Form 5004 P.D.

    • Which form is the source document for Communications Unit personnel?

  • Form 469 P.D.
  • Form 5016 P.D. (correct)
  • Form 5004 P.D.
  • Form 5015 P.D.

    • Who adopted the mentioned forms in the text?

  • Alvin Brooks
  • Board of Police Commissioners (correct)
  • Darryl Forté
  • Department Master Index

    • Where can Department Personnel find the Policy Acknowledgement System?

    <p>Intranet</p> Signup and view all the answers

    Which department element/personnel use Form 469 P.D. as the source document?

    <p>All other elements/personnel</p> Signup and view all the answers

    What is the responsibility of the Personnel Records Section (PRS) when a request for a new timekeeper is received?

    <p>Arrange training and obtain a password for the new timekeeper</p> Signup and view all the answers

    Where should members refer to find information specifically about holiday compensation?

    <p>Personnel Policy 419</p> Signup and view all the answers

    Who should be contacted if any questions or problems arise regarding the timekeeping system?

    <p>Personnel Records Section (PRS)</p> Signup and view all the answers

    Which policy provides information about overtime and court time exceptions and processes?

    <p>Personnel Policy 418</p> Signup and view all the answers

    What does the Information Services Division handle in relation to the work period verification report?

    <p>Prepare the report for each element and member within the element</p> Signup and view all the answers

    What is the purpose of Special Duty (SD) according to the text?

    <p>To handle work away from the department without immediate supervision</p> Signup and view all the answers

    When considering transfer of a member, what action should be taken with advanced leave?

    <p>It must be deleted by the relinquishing element before transfer</p> Signup and view all the answers

    Which form serves as the source document for Military Leave according to the text?

    <p>Application for Leave, Form 1 P.D.</p> Signup and view all the answers

    What is the responsibility of supervisors and timekeepers regarding members moving in and out of different work plans?

    <p>To monitor work time and days off to ensure correct hours of work time</p> Signup and view all the answers

    Which type of leave requires the Injury Report, Form 314 P.D., as the source document?

    <p>Injury Days</p> Signup and view all the answers

    What is an Exception Entry in the context of the timekeeping system?

    <p>Any change made to a member's expected work record</p> Signup and view all the answers

    In the context of the procedural instruction, what does a Source Document primarily serve as?

    <p>A means of documenting absences or leave authorization</p> Signup and view all the answers

    According to the Personnel Policy Series referenced, what is the relevance of PPBM 418 and 419?

    <p>They govern holiday compensation and overtime/court time policy</p> Signup and view all the answers

    What does a Tour of Duty refer to in the context of timekeeping?

    <p>A period between regular hours of assignment when on duty</p> Signup and view all the answers

    What is the significance of a Pay Period as defined in the procedural instruction?

    <p>It consists of 14 consecutive, 24-hour periods starting on Sunday</p> Signup and view all the answers

    Which of the following is the responsibility of the member's immediate supervisor/commander during a special assignment scheduled for twenty-eight days or less?

    <p>Preparing and maintaining source documents for exception entries</p> Signup and view all the answers

    What is the responsibility of the supervisor/commander of the special assignment element when a member's special assignment extends beyond twenty-eight days?

    <p>Completing and forwarding a 191 P.D. to the PRS</p> Signup and view all the answers

    What action should the timekeeper assigned to the member's regular unit take before transferring the time record to the special assignment element?

    <p>Remove any advanced leave</p> Signup and view all the answers

    During a special assignment, who is responsible for completing and forwarding any source document required for an exception entry for the member?

    <p>Supervisor/commander of the special assignment element</p> Signup and view all the answers

    What is the responsibility of the timekeeper at the element where the special assignment occurs?

    <p>Maintain the member's time record during the special assignment</p> Signup and view all the answers

    What is the duration of a work period?

    <p>28 consecutive days</p> Signup and view all the answers

    Who is responsible for appointing a designated timekeeper and at least one alternate timekeeper?

    <p>Supervisor/commander of each element and/or shift</p> Signup and view all the answers

    What happens to the timekeeper's system access when they are transferred?

    <p>It is automatically terminated</p> Signup and view all the answers

    Who is responsible for maintaining the integrity of their password?

    <p>Designated and alternate timekeepers</p> Signup and view all the answers

    What is the duration of a work year?

    <p>364 consecutive days</p> Signup and view all the answers

    What is the purpose of the 191 P.D. form in the context of timekeeping?

    <p>To request timekeeping data from another element</p> Signup and view all the answers

    Who is responsible for training timekeepers in the use and maintenance of the designated timekeeping system?

    <p>Personnel Records Section (PRS)</p> Signup and view all the answers

    What is the procedure for entering exception entries to members' expected work records?

    <p>Enter exception entries within four (4) hours after the start of their tour of duty</p> Signup and view all the answers

    What is the purpose of the Monthly Assignment Roster?

    <p>To specify the designated and alternate timekeepers</p> Signup and view all the answers

    What is the procedure for requesting timekeeping data from another element?

    <p>Submit a memorandum or a 191 P.D. through the division level chain of command to PRS</p> Signup and view all the answers

    What is a Special Assignment (SA) used for?

    <p>For members performing on-duty assignments within the department but at a place other than the member’s regular assignment</p> Signup and view all the answers

    What is the process for a member to work their regular assignment for time not spent on SA?

    <p>Requires approval from the immediate supervisor/commander</p> Signup and view all the answers

    What is the role of the PRS in the context of personnel records?

    <p>To maintain and update personnel records</p> Signup and view all the answers

    What is the purpose of the division level chain of command?

    <p>To submit requests and communications to PRS</p> Signup and view all the answers

    What is the procedure for members to request leave?

    <p>Directly contact the PRS</p> Signup and view all the answers

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