40 Questions
What is the source document for Patrol Bureau personnel?
Form 5015 P.D.
Which form is the source document for Communications Unit personnel?
Form 5016 P.D.
Who adopted the mentioned forms in the text?
Board of Police Commissioners
Where can Department Personnel find the Policy Acknowledgement System?
Intranet
Which department element/personnel use Form 469 P.D. as the source document?
All other elements/personnel
What is the responsibility of the Personnel Records Section (PRS) when a request for a new timekeeper is received?
Arrange training and obtain a password for the new timekeeper
Where should members refer to find information specifically about holiday compensation?
Personnel Policy 419
Who should be contacted if any questions or problems arise regarding the timekeeping system?
Personnel Records Section (PRS)
Which policy provides information about overtime and court time exceptions and processes?
Personnel Policy 418
What does the Information Services Division handle in relation to the work period verification report?
Prepare the report for each element and member within the element
What is the purpose of Special Duty (SD) according to the text?
To handle work away from the department without immediate supervision
When considering transfer of a member, what action should be taken with advanced leave?
It must be deleted by the relinquishing element before transfer
Which form serves as the source document for Military Leave according to the text?
Application for Leave, Form 1 P.D.
What is the responsibility of supervisors and timekeepers regarding members moving in and out of different work plans?
To monitor work time and days off to ensure correct hours of work time
Which type of leave requires the Injury Report, Form 314 P.D., as the source document?
Injury Days
What is an Exception Entry in the context of the timekeeping system?
Any change made to a member's expected work record
In the context of the procedural instruction, what does a Source Document primarily serve as?
A means of documenting absences or leave authorization
According to the Personnel Policy Series referenced, what is the relevance of PPBM 418 and 419?
They govern holiday compensation and overtime/court time policy
What does a Tour of Duty refer to in the context of timekeeping?
A period between regular hours of assignment when on duty
What is the significance of a Pay Period as defined in the procedural instruction?
It consists of 14 consecutive, 24-hour periods starting on Sunday
Which of the following is the responsibility of the member's immediate supervisor/commander during a special assignment scheduled for twenty-eight days or less?
Preparing and maintaining source documents for exception entries
What is the responsibility of the supervisor/commander of the special assignment element when a member's special assignment extends beyond twenty-eight days?
Completing and forwarding a 191 P.D. to the PRS
What action should the timekeeper assigned to the member's regular unit take before transferring the time record to the special assignment element?
Remove any advanced leave
During a special assignment, who is responsible for completing and forwarding any source document required for an exception entry for the member?
Supervisor/commander of the special assignment element
What is the responsibility of the timekeeper at the element where the special assignment occurs?
Maintain the member's time record during the special assignment
What is the duration of a work period?
28 consecutive days
Who is responsible for appointing a designated timekeeper and at least one alternate timekeeper?
Supervisor/commander of each element and/or shift
What happens to the timekeeper's system access when they are transferred?
It is automatically terminated
Who is responsible for maintaining the integrity of their password?
Designated and alternate timekeepers
What is the duration of a work year?
364 consecutive days
What is the purpose of the 191 P.D. form in the context of timekeeping?
To request timekeeping data from another element
Who is responsible for training timekeepers in the use and maintenance of the designated timekeeping system?
Personnel Records Section (PRS)
What is the procedure for entering exception entries to members' expected work records?
Enter exception entries within four (4) hours after the start of their tour of duty
What is the purpose of the Monthly Assignment Roster?
To specify the designated and alternate timekeepers
What is the procedure for requesting timekeeping data from another element?
Submit a memorandum or a 191 P.D. through the division level chain of command to PRS
What is a Special Assignment (SA) used for?
For members performing on-duty assignments within the department but at a place other than the member’s regular assignment
What is the process for a member to work their regular assignment for time not spent on SA?
Requires approval from the immediate supervisor/commander
What is the role of the PRS in the context of personnel records?
To maintain and update personnel records
What is the purpose of the division level chain of command?
To submit requests and communications to PRS
What is the procedure for members to request leave?
Directly contact the PRS
Learn about the forms used to track various types of leave/absence for different personnel within a police department. Discover which form is used for Patrol Bureau personnel, Communications Unit personnel, and other elements/personnel.
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