15-9 Timekeeping procedures

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What is the source document for Patrol Bureau personnel?

Form 469 P.D.

Form 5015 P.D. (correct)

Form 5016 P.D.

Form 5004 P.D.

Which form is the source document for Communications Unit personnel?

Form 469 P.D.

Form 5016 P.D. (correct)

Form 5004 P.D.

Form 5015 P.D.

Who adopted the mentioned forms in the text?

Alvin Brooks

Board of Police Commissioners (correct)

Darryl Forté

Department Master Index

Where can Department Personnel find the Policy Acknowledgement System?

Intranet Signup and view all the answers

Which department element/personnel use Form 469 P.D. as the source document?

All other elements/personnel Signup and view all the answers

What is the responsibility of the Personnel Records Section (PRS) when a request for a new timekeeper is received?

Arrange training and obtain a password for the new timekeeper Signup and view all the answers

Where should members refer to find information specifically about holiday compensation?

Personnel Policy 419 Signup and view all the answers

Who should be contacted if any questions or problems arise regarding the timekeeping system?

Personnel Records Section (PRS) Signup and view all the answers

Which policy provides information about overtime and court time exceptions and processes?

Personnel Policy 418 Signup and view all the answers

What does the Information Services Division handle in relation to the work period verification report?

Prepare the report for each element and member within the element Signup and view all the answers

What is the purpose of Special Duty (SD) according to the text?

To handle work away from the department without immediate supervision Signup and view all the answers

When considering transfer of a member, what action should be taken with advanced leave?

It must be deleted by the relinquishing element before transfer Signup and view all the answers

Which form serves as the source document for Military Leave according to the text?

Application for Leave, Form 1 P.D. Signup and view all the answers

What is the responsibility of supervisors and timekeepers regarding members moving in and out of different work plans?

To monitor work time and days off to ensure correct hours of work time Signup and view all the answers

Which type of leave requires the Injury Report, Form 314 P.D., as the source document?

Injury Days Signup and view all the answers

What is an Exception Entry in the context of the timekeeping system?

Any change made to a member's expected work record Signup and view all the answers

In the context of the procedural instruction, what does a Source Document primarily serve as?

A means of documenting absences or leave authorization Signup and view all the answers

According to the Personnel Policy Series referenced, what is the relevance of PPBM 418 and 419?

They govern holiday compensation and overtime/court time policy Signup and view all the answers

What does a Tour of Duty refer to in the context of timekeeping?

A period between regular hours of assignment when on duty Signup and view all the answers

What is the significance of a Pay Period as defined in the procedural instruction?

It consists of 14 consecutive, 24-hour periods starting on Sunday Signup and view all the answers

Which of the following is the responsibility of the member's immediate supervisor/commander during a special assignment scheduled for twenty-eight days or less?

Preparing and maintaining source documents for exception entries Signup and view all the answers

What is the responsibility of the supervisor/commander of the special assignment element when a member's special assignment extends beyond twenty-eight days?

Completing and forwarding a 191 P.D. to the PRS Signup and view all the answers

What action should the timekeeper assigned to the member's regular unit take before transferring the time record to the special assignment element?

Remove any advanced leave Signup and view all the answers

During a special assignment, who is responsible for completing and forwarding any source document required for an exception entry for the member?

Supervisor/commander of the special assignment element Signup and view all the answers

What is the responsibility of the timekeeper at the element where the special assignment occurs?

Maintain the member's time record during the special assignment Signup and view all the answers

What is the duration of a work period?

28 consecutive days Signup and view all the answers

Who is responsible for appointing a designated timekeeper and at least one alternate timekeeper?

Supervisor/commander of each element and/or shift Signup and view all the answers

What happens to the timekeeper's system access when they are transferred?

It is automatically terminated Signup and view all the answers

Who is responsible for maintaining the integrity of their password?

Designated and alternate timekeepers Signup and view all the answers

What is the duration of a work year?

364 consecutive days Signup and view all the answers

What is the purpose of the 191 P.D. form in the context of timekeeping?

To request timekeeping data from another element Signup and view all the answers

Who is responsible for training timekeepers in the use and maintenance of the designated timekeeping system?

Personnel Records Section (PRS) Signup and view all the answers

What is the procedure for entering exception entries to members' expected work records?

Enter exception entries within four (4) hours after the start of their tour of duty Signup and view all the answers

What is the purpose of the Monthly Assignment Roster?

To specify the designated and alternate timekeepers Signup and view all the answers

What is the procedure for requesting timekeeping data from another element?

Submit a memorandum or a 191 P.D. through the division level chain of command to PRS Signup and view all the answers

What is a Special Assignment (SA) used for?

For members performing on-duty assignments within the department but at a place other than the member’s regular assignment Signup and view all the answers

What is the process for a member to work their regular assignment for time not spent on SA?

Requires approval from the immediate supervisor/commander Signup and view all the answers

What is the role of the PRS in the context of personnel records?

To maintain and update personnel records Signup and view all the answers

What is the purpose of the division level chain of command?

To submit requests and communications to PRS Signup and view all the answers

What is the procedure for members to request leave?

Directly contact the PRS Signup and view all the answers