Questions and Answers
What is the minimum number of incidents of paid sick leave usage in the past 12 months to trigger a report from the Personnel Department?
What marks the beginning of an incident of paid sick leave?
Which document must supervisors send quarterly to review sick leave usage?
Which action is NOT an option for supervisors after reviewing sick leave usage records?
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What is required if counseling or disciplinary action is taken regarding sick leave usage?
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What happens when an employee has exceeded the sick leave usage criteria set by the Personnel Department?
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What documentation might be required from an employee after they have reached sick leave usage thresholds?
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Which of the following is NOT a reason for sick leave usage as defined in the guideline?
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What happens to the pay for sick leave used for preventive medical reasons?
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What is required for verification of leave taken for preventive medical reasons?
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How many hours of 100% pay sick leave may be used for preventive medical treatment?
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What must an employee do upon returning to duty after preventive medical leave?
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What policies govern the monitoring of sick leave usage for civilian employees?
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What is the purpose of the Employee Assistance Program (EAP) for civilian employees?
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What should be included in the physician's statement for returning to work?
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What action is taken to reduce inappropriate use of paid sick leave?
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What must be completed by the treating physician on the first day of illness?
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When can a supervisor require the completion of the F-168-D Medical Information Certificate/Release?
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What should an employee do with the Physician's Certificate upon returning to work?
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What is the purpose of the Supervisory Attendance Counseling Review form?
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Under what circumstance can an employee be required to submit documentation for their sick leave?
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Which form should be used for sick leave documentation if the F-168-C does not suffice?
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What action can be taken if there are questions about an employee's absence?
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What is a potential disciplinary action for sick leave abuse?
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Study Notes
Sick Leave Reporting Criteria
- Personnel Department reports on employees with sick leave usage exceeding set thresholds each quarter.
- Criteria include:
- Six incidents of paid sick leave in the past 12 months plus over 72 hours used.
- Twelve incidents in the past 12 months, regardless of total hours.
Definition of Sick Leave Incidents
- An incident of sick leave starts when an employee misses work or leaves early due to illness or medical treatment.
- It ends when the employee returns to work for a full day.
- Incidents can span partial or full days, or multiple consecutive days.
Record Keeping Responsibilities
- Supervisors must maintain a log of employee sick leave and reasons using the Employee Sick Leave Log (F-168-B).
- Personnel Services sends quarterly Sick Leave Usage Reports to supervisors for those meeting criteria for review.
Supervisor's Review Process
- Supervisors assess records to determine the appropriate action:
- No action due to proper usage.
- Counseling required for excessive use.
- Physician's Certificate (F-168-C) or Medical Information Certificate/Release (F-168-D) needed for future use.
- Possible disciplinary action if usage remains uncorrected.
Counseling and Documentation
- If counseling or discipline is necessary, supervisors must:
- Review attendance data with the employee.
- Complete the Supervisor's Response Attendance Review Report and SACR form if needed.
Documentation Requirements for Sick Leave
- After insufficient improvement, supervisors may require:
- Physician's Certificate (F-168-C): Needed on the first day of illness, presented upon return.
- Medical Information Certificate/Release (F-168-D): Required when the Physician's Certificate lacks sufficient details.
Preventive Medical Leave
- Preventive medical leave taken is deducted from sick leave balance.
- Up to 16 hours of paid sick leave can be used for preventive treatment for self or immediate family.
- Employees should ideally request preventive leave in advance when possible.
Verification for Preventive Medical Reasons
- Verification requires a physician's statement on the employee's ability to return and any work restrictions.
Employee Assistance Program (EAP)
- All civilian employees have access to a confidential and free EAP for support services.
- More information available through the Personnel Services Section or the EAP Coordinator.
Monitoring of Sick Leave
- Use of paid sick leave by civilian personnel is monitored to identify potential misuse.
- Refer to Administrative Bulletin No. 26 for detailed guidelines on monitoring and reduction efforts.
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Description
This quiz assesses knowledge of the sick leave policy for Fire Department employees. It details the criteria for reporting incidents of paid sick leave, including the number of incidents and total hours used. Understanding this policy is crucial for effective personnel management.
