E-EMIR Emergency Incident Reports Part 3

Completing Incident or Unit Reports

• Fire RMS Incident or Unit Reports must be completed using TFS computers only.
• Company Officers are responsible for completing incident reports as soon as possible after the incident.
• Officers must use their Officer Notebook to record incident information only.
• Handwritten reports are not accepted, and all diagrams must accurately reflect the circumstances of the incident.

Procedures for Completing Reports

• Supplemental hard copy reports, such as Incident Observation Forms (IOFs), must be completed using a station computer.
• IOFs should be completed as soon as possible after the incident.
• The District Chief collects reports, ensuring accuracy before delivering them to the Platoon Chief for final review and sign-off.
• The Platoon Chief forwards IOFs to TFS Investigations or TFS Reports accordingly.

Fire Scene Documentation

• All fire scene documentation, including IC's worksheets, FIT's Running Log, Scribe notes, and diagrams, must be collected by the DC or designate at the conclusion of the incident.
• Collected documentation is forwarded to TFS Reports.

Information Requirements for Reports

• Much of the required information is provided by the TFS Communications Centre on the fire station printer or directly into the report via the CAD/Fire RMS integration.
• Information not automatically populated must be copied exactly as it appears from the dispatch information provided by the Communications Centre.
• Exceptions apply if the incident address differs from the dispatched address; the correct address must be added, along with apartment/unit number if applicable.

Review of Reports

• District Chiefs review all reports, including Company Officer's Fire RMS Incident or Unit Reports and submitted Fire RMS Incident or Unit Reports for incidents not attended by a District Chief.
• The reviewing District Chief is determined by the sequence of events, including who arrived on scene and assumed Command.
• The review process ensures accuracy and sufficient detail in the Company Officer's Narrative, which must reflect what took place and meet evidentiary standards.

Responsibilities and Accountability

• Company Officers are responsible for all incidents they are dispatched to, whether they populate automatically in Fire RMS or not.
• District Chiefs must review reports and follow up with Company Officers to ensure satisfactory reporting.
• The Platoon Chief ensures all Chief Officers complete narratives for significant events and reviews incident reports.
• The Platoon Chief is also responsible for accountability and follow-up with all Officers not in compliance with the guidelines.

This quiz covers the procedures for completing fire incident reports using TFS computers, including the responsibility of company officers and the use of officer notebooks.