Emergency Incident Reporting Guidelines

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Questions and Answers

Who is responsible for completing a NFIRS report for an emergency medical incident involving other apparatus responding to the scene?

The truck officer

The Shift Commander

The ambulance crew

The still district engine officer (correct)

What should the narrative of the NFIRS report include?

The actions of the Shift Commander

Only the actions of the unit reporting the incident

The actions of all companies working at or responding to the emergency incident (correct)

The actions of the ambulance crew only

Who completes, or directs the completion of, a NFIRS report for all other incidents?

The ambulance crew

The still district engine officer (correct)

The truck officer

The Shift Commander

What is the purpose of a supplemental narrative?

To describe the actions of companies performing services at the scene Signup and view all the answers

When is a supplemental narrative required?

For structure fires or other incidents when directed by the Shift Commander Signup and view all the answers

Who is responsible for completing an NFIRS report for a fire incident?

First arriving engine officer Signup and view all the answers

What is the primary purpose of this Administrative Guideline?

To standardize the reporting of emergency incidents Signup and view all the answers

Who assumes command in the given example?

E21 Signup and view all the answers

What is the cause of the fire in the given example?

Unattended cooking materials Signup and view all the answers

What is the deadline for submitting reports required by this policy?

End of the duty day Signup and view all the answers

Who can give directions for completing an NFIRS report?

The Shift Commander or the first arriving engine officer Signup and view all the answers

What happens to all other companies in the given example?

They return to quarters Signup and view all the answers

What information is required in an emergency incident report?

All of the above, plus any additional information that would clearly illustrate the occurrences pertaining to the incident Signup and view all the answers

What is the title of this Standard Operating Guideline?

Emergency Incident Reporting Format Signup and view all the answers

Who approved this Standard Operating Guideline?

The Fire Chief Signup and view all the answers

When is this Standard Operating Guideline set to be re-evaluated?

January 1, 2024 Signup and view all the answers

What type of report shall be utilized for a fire narrative?

Fire/Narrative Report using NFIRS Reporting Software Signup and view all the answers

Who shall complete an overall narrative of the events at the emergency incident?

The Incident Commander Signup and view all the answers

What information should be included in the Incident Commander's overall narrative?

The actions of all companies working at the incident Signup and view all the answers

What is attached to the Incident Commander's overall report?

The tactical worksheet Signup and view all the answers

Why is the Fire/Narrative Report completed?

To document the events of an emergency incident Signup and view all the answers

Who assumes command in the example scenario?

Bat 6 Signup and view all the answers

What is the purpose of the supplemental reports from other companies?

To document the actions of individual companies Signup and view all the answers

What is the purpose of submitting the Fire/Narrative Report?

To document the events of an emergency incident Signup and view all the answers

What is the primary role of 610 in the given scenario?

Systems Officer Signup and view all the answers

At what time was the fire reported 'Under Control'?

1715 Signup and view all the answers

What is the estimated total loss from the fire?

$35,000 Signup and view all the answers

When is a NFIRS Hazardous Materials Report required?

When prompted by the main NFIRS report Signup and view all the answers

Who is responsible for taking pictures of the fire building or area?

The Incident Commander Signup and view all the answers

What is the purpose of including pictures with a fire incident NFIRS report?

To aid in documenting the severity or unusualness of the incident Signup and view all the answers

What triggered the need for an NFIRS Casualty Report in this scenario?

The injuries or deaths associated with the fire Signup and view all the answers

Who determined the cause of the fire in this scenario?

Inspector Neil Signup and view all the answers

What type of fires require pictures to be taken utilizing department photographic equipment?

All structure fires involving death or injury Signup and view all the answers

What should a site plan, floor plan or combination drawing include?

All of the above Signup and view all the answers

Who reviews the NFIRS reports completed during their shift?

Shift Captain Signup and view all the answers

How are the drawings completed for a structure fire requiring the use of a preconnected or larger hose line(s) stored?

Both A and B Signup and view all the answers

Why is a continuous quality improvement (CQI) process important?

To ensure report accuracy Signup and view all the answers

What should a brief description of each picture include?

The incident number and the time the picture was taken Signup and view all the answers

When are additional pictures taken by the fire investigator?

But these pictures do not replace the pictures, which the Incident Commander is responsible to secure Signup and view all the answers

What notation is required on the drawing(s)?

Not to Scale Signup and view all the answers

Study Notes

Administrative Guideline for Emergency Incident Reporting

Purpose: Standardize reporting of emergency incidents
Effective Date: January 1, 2022
Revision: 5
Approved by: Fire Chief Alan Wax

Policy

All reports must be completed and submitted to the Shift Commander by the end of the duty day
Reports should include:
- Units that responded to the incident
- What the first arriving unit(s) found on arrival
- Who was Command at the incident?
- Actions of all companies that participated in the emergency activities at the scene
- Notifications made as a result of the incident
- Final disposition of the incident
- Cause and origin of the fire incident (if known)

Procedure

NFIRS report shall be completed immediately following each emergency incident
Duty to complete an incident NFIRS report:
- Fire incidents: first arriving engine officer or directed by the Shift Commander
- Emergency medical calls: ambulance crew when responding alone or still district engine officer when with other apparatus
- Other incidents: company officer of the still district engine
Narrative of the NFIRS report shall include actions of all companies working at or responding to the emergency incident

Supplemental Reports

Companies performing services at the scene of structure fires or other incidents shall complete a supplemental narrative describing their actions
Fire/Narrative Report shall be utilized and completed using the NFIRS Reporting Software

Incident Commander's Overall Report

Shall complete an overall narrative of the events that transpired at the emergency incident
Shall include:
- Actions of all companies working at the incident
- Benchmark times
- Location and size of all lines laid
- Location of all apparatus utilized at the incident
- Notifications requested
- Ventilation methods utilized
- Estimated dollar loss of the incident
- Cause and origin of the fire if known
Tactical worksheet completed for the incident shall be attached to the Incident Commander's overall report

Fire Casualty Report

NFIRS Casualty Report shall be completed on each individual injury or death associated with a fire emergency incident
Shall be prompted to complete a Casualty Report whenever an injury or death is noted in the appropriate sections of the main NFIRS report

Hazardous Materials Report

NFIRS Hazardous Materials Report shall be completed when prompted by the main NFIRS report
Determined by the information supplied in the "Type of Situation Found" section of the main NFIRS report

Pictures

Incident Commander shall be responsible to take or assign the taking of pictures of the fire building or area at:
- Structure fires requiring the use of a preconnected or larger hose line(s)
- Structure fires involving death or injury
- Outside fires of unusual nature or involving death or injury
- Vehicle fires involving death or injury
Pictures shall be taken utilizing department photographic equipment and digitally attached using the Records Management System (RMS)

Drawings

For all structure fires requiring the use of a preconnected or larger hose line(s), a site plan, floor plan or combination drawing shall be completed
Drawing(s) shall depict:
- Location of all Fire Department equipment actively involved in the incident
- Location of the command post/vehicle
- Basic building outline
- Basic floor plan of the portion of the structure affected by the fire
- Location of any fire fatalities found inside/outside of the structure
- Location and sizes of all hose lines (attack, relay or supply) laid during the incident
- Street or streets that the structure is located on
- Reference to "north"
- Notation that the drawing is "Not to Scale"
Drawings will be scanned and attached to the NFIRS report in the RMS

Continuous Quality Improvement

Report accuracy is of paramount importance and shall be subject to a continuous quality improvement (CQI) process
Shift Captain shall review the reports that have been completed during their shift

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Description

This quiz covers the administrative guidelines for reporting emergency incidents, including the purpose, effective date, and required information to be included in the reports.