FR-M-201 Incident Reporting

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Questions and Answers

Who is responsible for designating the person to complete data entry for incidents?

The Operational Captain of the first arriving unit

The Lieutenant in charge

The Investigator on scene

The highest ranking Incident Commander (correct)

Under what circumstances is the Incident Narrative required to be completed?

For incidents without an appointed Commander

Only for EMS incidents

For any incident where command was established (correct)

Only for non-medical incidents

What should an arriving unit do for non-EMS incidents?

Complete an Incident Narrative

Skip report entry altogether

Complete a Group Narrative

Complete a Unit Narrative (correct)

What format should the Unit Narrative NOT be in?

D.A.R.E.V.E.N.T. format Signup and view all the answers

Who reviews each report for completeness and correctness before the end of the shift?

The Operational Captain from the first arriving suppression unit Signup and view all the answers

What is the role of the Investigator when they arrive on a scene?

To direct crews on which sections of the NFIRS program can be left blank Signup and view all the answers

A Lieutenant or Operational Captain cannot review a report when they have what role?

The primary writer of that report Signup and view all the answers

What type of incident may require the completion of an Incident Narrative?

Any non-EMS incidents Signup and view all the answers

What is the primary purpose of the document?

To provide standard guidelines for incident reporting and patient confidentiality Signup and view all the answers

Who holds the authority for future updates to the policy?

The Division Chief of BOSS and the PPM Committee together Signup and view all the answers

Which of the following is NOT listed as an authority for this policy?

Palm Beach County Mayor's Office Signup and view all the answers

In the event of an emergency or non-emergency incident, who is responsible for ensuring the report is documented?

The Lieutenant or Operational Captain Signup and view all the answers

Which of the following attachments focuses on EMS-related reporting protocols?

Attachment C: EMS CAD Protocols Signup and view all the answers

What document outlines patient confidentiality regulations relevant to incident reporting?

Florida State Statutes 401.30 (3) Signup and view all the answers

What is the effective date of the policy on incident reporting?

August 23, 2019 Signup and view all the answers

Which of the following best describes the intended audience for this policy?

All Palm Beach County Fire Rescue personnel and reservists Signup and view all the answers

What is the responsibility of the Battalion Chief regarding fire incidents?

To review for completeness and correctness before the end of the shift. Signup and view all the answers

What action should the Operational Captain take if corrections are needed on a report?

Make the necessary corrections before their next duty day. Signup and view all the answers

Who should the Battalion Chief notify if there are corrections needed on a report?

The Operational Captain via email. Signup and view all the answers

What is the review protocol for the Fire Continuous Quality Improvement Officer?

To review all fire incidents with situation found codes from 100-173. Signup and view all the answers

What is NOT the role of the Battalion Chief?

To personally handle all investigations. Signup and view all the answers

What does the Battalion Chief do if a report is found incomplete?

Check and document the missing elements. Signup and view all the answers

In what circumstances would a Lieutenant or Operational Captain be disqualified from reviewing a report?

If they have written a 'Unit' Narrative. Signup and view all the answers

Which position is responsible for reviewing incidents that involve an Investigator from the Investigations Division?

The Supervisor of Investigations. Signup and view all the answers

Who is responsible for verifying the review of incidents involving a Hazardous Materials Incident section?

The Battalion Chief assigned to Special Operations Signup and view all the answers

In which scenario should a 'Medical Alarms with no patient' incident be documented?

It should be documented in the applicable NFIRS program. Signup and view all the answers

What is the CAD call type code range for incidents classified as 'Medical Incidents'?

100-999 Signup and view all the answers

What should be done if discrepancies are noted in a Hazardous Materials Incident report?

They shall be returned for correction. Signup and view all the answers

What action is required for a medical incident that is deemed unfounded?

It should be logged as 'No Patient Found (Canceled on Scene)'. Signup and view all the answers

According to the policy, which of the following is NOT a requirement for medical report completion?

Documentation in a physical logbook Signup and view all the answers

Which tool or resource should be referenced for the call type codes related to medical incidents?

PBCFR CAD Protocols Signup and view all the answers

What is the role of Special Operations in regards to report completion during incidents with expendable materials?

They must complete the appropriate Hazardous Materials Incident sections. Signup and view all the answers

What is required when a civilian is injured or killed at a fire scene?

Completion of the Civilian Casualty page Signup and view all the answers

Which statement is true regarding injuries to employees at work?

All injuries must be documented based on specific guidelines Signup and view all the answers

What must happen if an incident is determined to be a Public Assist?

The incident report must be entered in NFIRS Signup and view all the answers

What documentation is required for all Mass Casualty Incidents (MCI)?

Documentation as an MCI in the ePCR program Signup and view all the answers

When may an abbreviated medical report be completed during an MCI?

For Level 1 or 2 MCIs, including basic patient information Signup and view all the answers

What must paramedics document for individuals from vehicles denying injury in an accident?

Their demographic information in the ePCR program Signup and view all the answers

What should the comments section include for a reservist?

Their full name including first and last Signup and view all the answers

What is the significance of the mechanism of injury in reporting?

It influences the decision to document injuries Signup and view all the answers

Study Notes

Incident Reporting Policy Overview

Purpose: Establishes standards for documenting incident reports in the department's computer system while ensuring patient confidentiality.
Updates managed by the Division Chief of BOSS and PPM Committee under the Fire Rescue Administrator’s authority.

Authority and Regulatory Framework

Compliance with various authorities including:
- Fire Rescue Medical Director
- NFIRS (National Fire Incident Reporting System)
- Florida Administrative Code 64E-2.013(2)
- Florida State Statutes 401.30 (3)
- Incident Management System, 2013
- EMSTARS and NEMSIS reporting systems.

Scope of Policy

Applicable to all personnel and reservists within Palm Beach County Fire Rescue.

Incident Reporting Responsibilities

Lieutenant/Operational Captain: Responsible for ensuring incident report documentation.
Incident Commander: Designates personnel responsible for completing data entry and must write the “Incident” Narrative for established command incidents.
Unit Narrative: Requires entry by units attending non-EMS incidents to detail specific actions, excluding the D.A.R.E.V.E.N.T format.

Review Process

Operational Captain: Reviews reports for accuracy and completeness before shift end; cannot review their own report.
Battalion Chief: Responsible for reviewing fire incidents within their battalion, sending reports for review to the appropriate captains.
Fire CQI Officer: Conducts reviews as per Continuous Quality Improvement protocols.

Special Incident Reporting Procedures

Hazardous Materials Incidents: Specific reporting requirements when special operations utilize materials or third-party assistance; reviewed by the Battalion Chief of Special Operations.
Medical Incidents:
- Defined as incidents with CAD call types 100-999 involving patients; documented per policy and ePCR protocols.
- Canceled medical alarms must be recorded, and incidents with no patients are documented accordingly.

Civilian and Firefighter Casualties

Civilian Casualty Reporting: Required for injuries or fatalities at fire scenes, including those related to exposure to fire.
Firefighter Casualty Reporting: Requires a medical report when injuries occur, detailing treatments and evaluations.

Public Assist and Vehicle Accidents

Public Assist Reporting: Incidents qualifying as public assists must be logged properly in the NFIRS program.
Vehicle Accidents: Demographic information of non-injured individuals must be entered in the ePCR program, as determined by paramedic assessment.

Mass Casualty Incidents (MCI)

MCI incidents must be documented in the ePCR program with necessary information depending on the level of incident severity.
Abbreviated medical reports are allowed during MCIs, outlining patient names and essential details based on the incident's level.

Attachments for Guidance

Incident reporting includes various attachments such as fire incident narratives, CAD protocols, and reporting tutorials for enhanced compliance and understanding.

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Description

This quiz covers the incident reporting procedures as outlined in the Palm Beach County Fire Rescue PPM document. Participants will review the guidelines and expectations for documenting rescue incidents, effective from August 23, 2019. Ensure you're familiar with the critical elements of incident reporting to maintain compliance and safety standards.