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Fire Department Records Release Protocol

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Fire Department Records Release Protocol

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Questions and Answers

What is the purpose of the Release of Fire Department Records guideline?

To discipline Fire Department members for violating the guideline.

To restrict access to Fire Department operations records.

To establish a procedure for requesting information and public records. (correct)

To exempt certain records from the Freedom of Information Act.

Where are records pertaining to Fire Department operations made available for inspection and copying?

At the Fire Chief's office.

At the Fire Department office.

At the Village Hall. (correct)

At the Village Clerk's office.

What is the timeframe for complying with or denying a request for information?

Five (5) business days. (correct)

Fifteen (15) business days.

Three (3) business days.

Ten (10) business days.

What is the consequence of issuing information and/or records in violation of the Freedom of Information guideline?

Disciplinary actions under the Hoffman Estates Fire Department Rules and Regulations. Signup and view all the answers

Who is responsible for informing persons requesting information and/or records about the guideline?

Members of the Fire Department. Signup and view all the answers

What is the purpose of the Freedom of Information Request form?

To submit requests for information and public records. Signup and view all the answers

Under what circumstances can the five (5) business day time limit be extended?

When the request requires consultation with another public body. Signup and view all the answers

What is the statutory authority for the Release of Fire Department Records guideline?

5 ILCS 140, 'Freedom of Information Act'. Signup and view all the answers

Study Notes

Hoffman Estates Fire Department Standard Operating Guideline

Effective date of the SOP is January 1, 2022, and it will be re-evaluated on January 1, 2024
The policy follows the 5 ILCS 140 “Freedom of Information Act”

Purpose of the Guideline

To establish a procedure for requesting information and public records from the Fire Department

Procedure for Requesting Information and Records

Records pertaining to Fire Department operations are available for inspection and copying at the Village Hall
Certain records are exempt from disclosure under the Freedom of Information Act (exemptions listed in the Village Clerk's office)
Requests for information must be submitted on the Freedom of Information Request form, available at the Village Hall and Fire Department office
Each request will be complied with or denied within 5 business days after receipt
The 5-day time limit may be extended up to 10 business days under 5 ILCS 140 Section 3d
Fire Department members will inform requestors of this guideline and direct them accordingly
Violation of the Freedom of Information guideline may result in disciplinary actions under the Hoffman Estates Fire Department Rules and Regulations, Dissemination of Information

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Description

This quiz covers the standard operating guidelines for the release of fire department records, including administrative procedures and NIMS compliance.