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Questions and Answers
What can be the consequence of unexcused absences and tardiness at the Spring Fire Department?
How long must personnel be absent without notification to be considered as voluntarily terminating their employment?
Who is responsible for ensuring compliance with attendance policies at the Spring Fire Department?
What defines an excused absence according to the guidelines?
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What is the required action for full-time employees who are absent?
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What might happen to personnel with frequent absences or tardiness?
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Which personnel does the attendance policy apply to?
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What happens if personnel arrive late or leave early without prior approval?
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What is the minimum contribution required by operations personnel to withdraw from the Catastrophic Leave Pool?
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What is the maximum amount that operations personnel can request for withdrawal from the Catastrophic Leave Pool?
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When must employees donate to the Catastrophic Leave Pool?
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What happens if an employee fails to provide a physician's note after calling out sick for more than 48 hours?
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How should an employee notify their supervisor and District Chief if they cannot make their scheduled shift due to illness?
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Who is responsible for reviewing and approving requests for withdrawal from the Catastrophic Leave Pool?
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What must employees provide if they call out sick before or after a scheduled vacation?
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If an employee fails to notify the supervisor and District Chief, what will be their status?
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What should personnel do if they are unable to notify their supervisor about an emergency absence?
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What is the maximum number of consecutive days full-time employees can take off for the death of their child?
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What must personnel do if they realize they will be tardy?
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For jury duty, how many days of paid time off can full-time employees receive?
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Who is eligible for bereavement leave?
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What is required if a personnel wishes to take bereavement leave?
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How should personnel handle time spent in court if they are a plaintiff or defendant?
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What form of verification might be required for bereavement leave?
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Study Notes
Attendance Policy Overview
- Spring Fire Department (SFD) requires all personnel to be punctual and attend all scheduled shifts
- Tardiness and absence negatively impact department operations
- Unexcused tardiness or absence can lead to disciplinary action, including termination
Types of Absence
- Absence: Failing to report for scheduled work
- Excused Absence: Meets all four specific conditions
- Unexcused Absence: Fails to meet one or more conditions for excused absence
Time Off and Leave Usage
- Full-time employees: Use accrued time for all absences except for instances outlined in department policy
- Vacation and Sick leave: SFD.039 for operations personnel, SFD.057 for administration and support staff
- FMLA Leave: Refer to SFD.051
- Military Leave: Refer to SFD.050
Catastrophic Leave
- Created for employees facing extenuating circumstances, after exhausting PTO and sick leave
- Contributions from employees who voluntarily donate PTO or sick leave
- Operations personnel: Minimum 12 hours donation per year, max 240 hours withdrawal
- Administrative personnel: Minimum 8 hours donation per year, max 160 hours withdrawal
- Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources review and approve withdrawal requests
Physician Note
- Required for sick leave exceeding 48 hours
- May be requested for absences less than 48 hours due to illness or injury
- Also required before or after a scheduled vacation or holiday
Notice Procedures
- Contact the scheduled supervisor and the District Chief as soon as possible if unable to make a scheduled shift
- Phone call required; texting or email is not acceptable
- Failure to notify constitutes absence without leave (AWOL)
- Immediate notification required for emergencies occurring before or during a shift
Tardiness
- Personnel expected to be on time
- Notify the scheduled supervisor immediately if tardiness is unavoidable
Bereavement
- All personnel eligible for bereavement leave
- Varies based on relationship to deceased individual
- Up to five consecutive days with full pay for certain close family members: spouse, domestic partner, child, stepchild, sibling, step-sibling, parent, step-parent, father-in-law, mother-in-law, grandparent, grandchild, or adult who stood in loco parentis
- Two consecutive days with full pay for other family members: grandparent-in-law, brother-in-law, sister-in-law, aunt, or uncle
Jury Duty
- Full-time employees receive up to five working days of paid time off for jury duty or subpoena appearances
- No pay for plaintiff or defendant appearances, or for non-subpoena court appearances
- Employees must report to duty upon dismissal from court if it is a scheduled workday
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Description
Test your knowledge on the attendance policy of the Spring Fire Department. This quiz covers various types of absence, time off regulations, and the consequences of tardiness. Ensure you understand the guidelines to maintain good standing with the department.
