Y7 Lesson 2: File Management and Cloud Computing Quiz

Questions and Answers

What is a benefit of using cloud computing for document sharing?

All features of downloadable software are present.

Users can browse without needing an internet connection.

Documents cannot be accessed without software installation.

Documents and files can be shared easily with other users. (correct)

What is a common disadvantage of cloud computing?

Software functions are generally richer than downloadable options.

Free storage has no limitations.

Ongoing subscription costs can accumulate over time. (correct)

Data is always more secure than on local drives.

Which of the following statements about accessing cloud-based data is true?

Cloud-based data can only be accessed with an internet connection. (correct)

Data stored on the cloud is always available without limitations.

Data is accessible without any internet connection.

Users can access cloud data offline using local cache.

How can users protect their legal rights to their material stored online?

By reading and understanding the terms of service before storing material. Signup and view all the answers

Which is a true statement regarding the functionalities of cloud-based software compared to downloadable software?

Cloud-based software usually has fewer functions. Signup and view all the answers

What is a way that users can save and organize their work in cloud storage?

By using folders with appropriate names. Signup and view all the answers

What vulnerability is associated with storing data online?

Data may become more vulnerable to unauthorized access. Signup and view all the answers

What is one main benefit of using cloud computing in a school environment?

It allows access to software that is not available locally. Signup and view all the answers

Which of the following is NOT a guideline typically included in an acceptable use policy for cloud computing?

Data should be backed up daily using local storage. Signup and view all the answers

When using cloud computing tools, what is a good practice to ensure your work is organized?

Save work using appropriate folder names. Signup and view all the answers

What action should be taken to avoid overwriting an original file when saving work in cloud computing?

Always choose 'Save As' to create a copy. Signup and view all the answers

What is an implication of cloud computing for school data management?

Data may be lost if not backed up properly. Signup and view all the answers

What is one key benefit of cloud computing?

Enhanced collaboration through shared resources Signup and view all the answers

Which statement best describes an acceptable use policy?

It sets guidelines for appropriate and prohibited use of technology Signup and view all the answers

Which of the following actions would likely violate an acceptable use policy?

Sharing your login credentials with classmates Signup and view all the answers

What is one of the primary reasons cloud computing is preferred over traditional file storage?

It enables data access from any internet-connected device Signup and view all the answers

What is the purpose of a document in the context of file management?

To contain text or formatted information for user access Signup and view all the answers

Why is it important to use appropriate names for folders?

To enhance file organization and retrieval efficiency Signup and view all the answers

Which of the following is a common misconception about cloud computing?

Cloud services are always free to use Signup and view all the answers

What does the term 'file extension' refer to?

A suffix at the end of a file name indicating the file type Signup and view all the answers

In what way does an acceptable use policy benefit users?

It provides guidelines to prevent misuse of technology Signup and view all the answers

What role does cloud computing play in collaboration?

It allows real-time sharing and editing of documents Signup and view all the answers

Study Notes

File Management and Cloud Computing

Documents and files can be easily shared with other users through cloud services.
Cloud computing allows data to be accessed from any device with internet connectivity, enhancing flexibility.
Folders should have appropriate names for efficient file organization, facilitating easier retrieval.

Disadvantages of Cloud Computing

Access to data and software is dependent on a stable internet connection.
Cloud-based software often lacks features found in downloadable programs, potentially limiting functionality.
Free storage options are usually restricted, necessitating purchasing additional space.
Ongoing subscription costs can accumulate over time, leading to significant expenses.
Users may forfeit legal rights over their materials stored online, which could have implications for ownership.
Data stored online can be more susceptible to theft, posing security risks.

Vocabulary

File: A container for storing data.
Document: A type of file primarily containing text.
Folder: A digital directory used to organize and store multiple files.
File extension: A suffix indicating the file type and how it can be used.
Cloud computing: Internet-based computing providing shared resources and data on demand.
Server: A centralized computer that provides data or resources to other computers on the network.

Saving Work

Best practice for saving work includes choosing a descriptive name and storing it in the correct folder upon initial saving.
Changes to files can be easily saved using shortcut keys:
- CTRL+S for Windows.
- CMD+S for macOS.
To prevent overwriting the original file, use the ‘Save As’ option to create a copy, ensuring to name it appropriately and save it in the desired location.

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Description

Test your knowledge on file management and the essentials of cloud computing. This quiz explores the advantages and disadvantages of cloud services, as well as effective file organization strategies. Learn how to navigate the complexities of accessing data and using online software.