260-1 computer use and security

Department Approved Program

• Upon approval from the Executive Committee, the Administration Bureau Commander or designee will review and forward all ITAC recommended and/or approved requests.
• The Commander will also follow up with the ITAC regarding any unapproved recommendations.

Electronic Mail (E-Mail) Communications

• Use of the e-mail system implies understanding and compliance with the directive and CJIS Security Policy.
• Members must use e-mail in an appropriate and professional manner.
• E-mail is considered property of the Department, not the member, and is subject to Sunshine Law requests.
• Members have no expectation of privacy in anything they store, send, or receive on the e-mail system.
• The Department may monitor e-mail without prior notice to the member.
• E-mail is for official use only, but incidental personal use is permissible with approval from the Chief of Police or designee.

Internet Usage

• Members must use the Internet in accordance with all applicable laws and regulations.
• Members must comply with copyright and license laws governing programs, data, and written materials accessed via the Internet.
• Downloading software from the Internet requires prior approval from the Information Services Division.
• Prohibited uses of the Internet include using connections for streaming services or private gain, and deliberate attempts to degrade or disrupt system performance.

Department Owned Computer Equipment

• The use of software/hardware on Department computers will be limited to lawful and productive endeavors.
• Unauthorized copying of Department computer software is prohibited.
• ISD personnel or an approved designee will move, install, or disassemble Department computer equipment.
• All software must be reviewed by the ISD prior to being installed on any Department computer.

Terminology

• Breach: A break in the system security that results in admittance of an unauthorized person or program to a Department computer system.
• BYOD: Privately owned personal computer equipment such as desktops, laptops, IPads, cellphones, or tablets.
• Encryption: The process of encoding a message or information in such a way that only authorized parties can access it.
• Firewall: A system designed to prevent unauthorized access to or from a private network.
• Hardware: The physical computer system or any physical part or mechanism used as an integral or peripheral component of a computer system.
• Help Desk: A resource intended to provide the end user with support and troubleshooting problems.
• Intranet: A system that uses Internet-based technologies within an organization to facilitate communication and provide integrated access to information.
• Internet: A worldwide network of computers linked together by various communication systems.
• Network: A system of computers, printers, and storage devices linked by direct connection, over data circuits, fiber optic lines, or via other electronic transmission methods.

This quiz covers the procedures for implementing department-approved programs, including review and approval by the Executive Committee and ITAC recommendations.