Excel Chapter 3 Exam Study Guide

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Questions and Answers

What is the function of the Ribbon in Excel?

To adjust column widths

To hide portions of the worksheet (correct)

To format various elements

To ensure correctness in formulas

What should you use in formulas whenever possible?

Cell references

What is the purpose of the Range Finder?

To ensure correctness in formulas

What are the three decisions involved in planning a workbook?

Plan layout, determine functions, identify formatting Signup and view all the answers

What is the next step after understanding the requirements document when creating a worksheet?

Create a worksheet Signup and view all the answers

What list can you click to display the Microsoft Office programs?

All Programs Signup and view all the answers

Where is it best to enter titles in large worksheets?

Upper-left corner Signup and view all the answers

How does text appear if you enter 90 in the Degrees box for Orientation?

Vertically and read from bottom to top Signup and view all the answers

What can you do with the Alignment tab in Excel?

Position data by indenting, rotating, and aligning Signup and view all the answers

What happens when you drag the fill handle in Excel?

It copies the contents Signup and view all the answers

What does Excel do when you drag the fill handle to the left or up?

Decrement the series Signup and view all the answers

What options are provided by the Auto Fill feature?

All of the above Signup and view all the answers

Where do you adjust the width of a column?

At the boundary line between column headings Signup and view all the answers

What does a ScreenTip indicate when adjusting the width of a column?

The width of the column Signup and view all the answers

By how much does the Increase Indent button indent cell contents?

3 Signup and view all the answers

What is an alternative to increasing column widths or row heights?

Shrink the characters in the cell Signup and view all the answers

Where does the copy button place copied content?

Clipboard Signup and view all the answers

What happens after completing a copy action?

Values and formats in the destination are replaced with those in the source Signup and view all the answers

What does the Delete button on the Ribbon do?

Removes cells from the worksheet Signup and view all the answers

What can copying, deleting, or moving cells do to a worksheet?

Render it useless Signup and view all the answers

What are valid format symbols for numbers in Excel?

All of the above Signup and view all the answers

What does Excel allow you to do with titles while scrolling?

Freeze the titles Signup and view all the answers

What does the NOW function return?

System date and time Signup and view all the answers

What does a formula using a RELATIVE cell reference instruct Excel to do?

Adjust the cell reference as it is copied Signup and view all the answers

What is the IF function used for?

To assign a value based on a logical test Signup and view all the answers

What does Excel convert formulas from?

Lowercase to uppercase Signup and view all the answers

In which direction does Excel rotate the chart with the Increase X Rotation button?

Clockwise Signup and view all the answers

What does Excel check using the spell checker?

Worksheet Signup and view all the answers

What can you do with the Zoom button on the view tab?

Magnify or shrink a worksheet or chart Signup and view all the answers

What does it mean for a worksheet to shrink?

Excel is able to display more columns and rows Signup and view all the answers

What is the purpose of What-if analysis in Excel?

To scrutinize the impact of changing variables Signup and view all the answers

Study Notes

Excel Fundamentals

Ribbon: Hides to maximize the visible portion of the worksheet.
Constant: Preferable to use cell references in formulas rather than fixed values for flexibility.
Range Finder: Tool to verify the accuracy of formulas within the workbook.

Workbook Planning

Three Key Decisions: Plan layout, determine essential functions and formulas, identify formatting styles, and decide chart presentation.

Excel Worksheet Creation

Starting a Worksheet: Requires understanding document requirements, planned decisions, and initial sketches.

Navigating Excel Features

All Programs: Access a list showcasing Microsoft Office applications.
Upper-left Corner: Recommended area for entering titles in extensive worksheets.

Text Orientation and Alignment

Text Orientation: Text set to 90 degrees appears vertical, reading from bottom to top.
Alignment Tab: Allows data positioning through indentation, rotation, and alignment (top, bottom, center).

Data Manipulation Techniques

Copy Function: Occurs when dragging the fill handle to replicate contents.
Decrement: Dragging the fill handle left or up decreases the series instead of increasing it.
Auto Fill Options: Includes copying cells, filling a series, or formatting only.

Column and Cell Management

Column Width Adjustment: Use the double arrow pointer to modify column width; the ScreenTip shows adjusted width during the process.
Indent Adjustments: Each click of the Increase Indent button moves cell content to the right by a specified increment.
Shrink Characters: An alternative to resizing columns/rows; reduces character size to fit within the current layout.

Clipboard and Data Management

Clipboard: Stores copied contents in a designated area of computer memory.
Source Replacement: Copying replaces destination values with those from the source.
Delete Action: Removes cells including data and formatting through the Ribbon or shortcut menu.

Maintaining Worksheet Integrity

Worksheet Stability: Actions like copying, deleting, or moving cells can invalidate a worksheet.
Valid Format Symbols: Recognized formats for numbers include %, $, and commas.
Freeze Titles: Keeps titles visible on screen regardless of scroll position.

Excel Functions

NOW Function: Returns a number representing the current system date and time since December 31, 1899.
Relative References: Using relative references allows formulas to adjust automatically when copied.
IF Function: Assigns values based on a logical test, useful for conditional calculations.

Text Case and Chart Orientation

Text Case Conversion: Excel converts text from lowercase to uppercase as needed.
Chart Rotation: Increments chart rotation clockwise by 10 degrees with each button click.

Worksheet Operations

Spell Checker: Starts checking the entire worksheet unless a specific range is selected.
Zoom Feature: Magnifies or reduces the worksheet’s display for better visibility.
Shrinking Worksheets: Helps display additional rows/columns by reducing the visible area.

Analytical Tools

What-if Analysis: Utilizes Excel to evaluate the effects of changes in data inputs.

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Description

This quiz covers key concepts from Excel Chapter 3, focusing on essential terminology and definitions related to worksheet management and formula accuracy. Use these flashcards to review critical terms that will aid in your understanding and application of Excel functions.