Enterprise Information Systems Quiz

Questions and Answers

What does the 'mutual goal' represent in the context of an enterprise information system?

An arbitrary target set by external stakeholders

A consequence of miscommunication

A personal ambition of individual members

A shared objective that encourages collaboration (correct)

Why would effective information standards improve the group's progress toward their goal?

They ensure that everyone works independently.

They reduce the amount of irrelevant communication. (correct)

They replace the mutual goal with separate goals.

They eliminate the need for external communication.

What risk is associated with having no guidelines for communication in the group?

The communication may become overly formal.

The group may struggle to identify relevant information. (correct)

Information will flow too efficiently.

Members may feel excluded from discussions.

In the analogy, what do the statues in the initial cave represent?

Static and unresponsive information systems Signup and view all the answers

What role does 'information' play according to the group's needs?

It is the essential component for reaching the group's goal. Signup and view all the answers

How does the introduction of outside communication impact the group?

It provides necessary resources and context. Signup and view all the answers

What does 'white noise' refer to in the context of group communication?

The excess irrelevant communication that distracts from the goal. Signup and view all the answers

What is the ultimate goal of establishing communication standards in a group?

To streamline the process of achieving the group’s mutual objective. Signup and view all the answers

What is the first important step the Group takes regarding information needed to build a house?

Filtering information based on relevance to the goal Signup and view all the answers

Which type of information is NOT explicitly mentioned as necessary for building a house?

Interior design choices Signup and view all the answers

How does the Group decide to manage incoming information that is relevant to their goal?

By writing it on paper and organizing it into folders Signup and view all the answers

What method does the Group consider for sharing information among its members?

Limiting access to specific types of information for specific members Signup and view all the answers

What challenges does the Group face regarding incoming passive information?

Filtering out irrelevant passive information Signup and view all the answers

Which of the following is a necessary element for the Group's information management?

Folders assigned to specific functions Signup and view all the answers

What is the purpose of filtering information according to the Group's plan?

To highlight information relevant to the Group's goal Signup and view all the answers

What is the next step the Group plans to take after deciding on how to filter information?

Deciding how to store and share that information Signup and view all the answers

What role does the Folder Specialist serve in the Group?

To find specific types of information upon request Signup and view all the answers

Why might it not be effective for the Folder Specialist to forward every piece of information to the Group?

Some members may not need all the information provided. Signup and view all the answers

How does the Group calculate total costs for materials needed in a project?

By combining the quantity of materials with their price Signup and view all the answers

What is a potential consequence of not setting guidelines for information sharing within the Group?

Inefficiencies and irritation among Group members. Signup and view all the answers

What responsibility does the Group have when working with external parties like architects and contractors?

To provide regular updates on the Group’s wishes and decisions. Signup and view all the answers

What factors contribute to the creation of new information within the Group?

Quantitative data and calculations based on existing information Signup and view all the answers

When sharing information externally, what should be avoided?

Sharing every detail stored in internal folders Signup and view all the answers

Which of the following is a potential disadvantage of assigning a single Folder Specialist?

Centralization may create bottlenecks in information access. Signup and view all the answers

What is the primary purpose of establishing guidelines and procedures in an organization?

To determine how information flows Signup and view all the answers

Which of the following is NOT a component of an Enterprise Information System?

Financial capital Signup and view all the answers

What types of hardware can be considered part of an Enterprise Information System?

Any tools used for information management Signup and view all the answers

What is emphasized about the software component of an Enterprise Information System?

It is exclusively digital Signup and view all the answers

What aspect of historical information systems is highlighted in the context of hardware?

Low-tech hardware is often foundational Signup and view all the answers

Who plays an essential role in the organization's information system?

All individuals involved in information processes Signup and view all the answers

What is a key factor regarding the flow of information in an Enterprise Information System?

It should be systematically organized Signup and view all the answers

Which statement about data in an Enterprise Information System is accurate?

Data includes any information collected and used Signup and view all the answers

Study Notes

Understanding Enterprise Information Systems

An Enterprise Information System (EIS) organizes how information flows within and outside an organization.
EIS is essential for groups with mutual goals, facilitating effective communication and information management.

Communication and Information Management

Groups require guidelines to collect relevant information to achieve goals, avoiding irrelevant 'noise'.
Effective filtering of information is necessary to ensure only goal-relevant data is shared and acted upon.

Types of Information Needed

Information for achieving a specific goal, like building a house, includes:
- Construction blueprints
- Material requirements and costs
- Legal requirements
- Supplier contact details
- Team members' availability

Collecting and Storing Information

Guidelines must specify how to collect, store, and manage relevant information.
Information can be physically stored (e.g., on paper) or digitally, using relevant software or systems.

Establish processes for sharing information among team members based on relevance and necessity.
Designate roles (e.g., Folder Specialist) to streamline information requests and dissemination.

Creating New Information

New information is generated by manipulating existing data, such as calculating costs based on unit price and quantity.
Clear responsibilities should be established for who creates and where this information is stored.

External Communication

Define protocols for communicating information with external stakeholders, ensuring only necessary data is shared.
Regular updates to external parties (e.g., architects, government agencies) are crucial for project progress.

Components of an Enterprise Information System

EIS encompasses:
- Rules and guidelines for information flow
- Collected data (information repository)
- Human resources involved in information management
- Hardware for information storage and processing (includes both high-tech and low-tech tools)
- Software systems for collecting, storing, and disseminating information

Practical Considerations

EIS can include traditional tools (folders, papers) as well as modern digital resources.
Understanding one’s role within the EIS is crucial for effective collaboration and goal achievement.

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Description

Explore the concept of Enterprise Information Systems through a unique analogy involving statues in a cave. This quiz examines the static nature of information systems and their necessity in dynamic environments. Test your understanding of how these systems function in organizational contexts.