Email Acceptable Use Policy Summary

Email Acceptable Use Policy Summary

• Email is essential for business communication and this policy aims to reduce security and business risks, establish email etiquette, and ensure legal compliance.
• The policy applies to all staff, contractors, and volunteers using the company email system, regardless of location or device used.
• Business email use is encouraged for communication with customers, suppliers, marketing, and internal information distribution.
• Personal email use is allowed within reasonable limits and should not affect the company's email service for others.
• Only authorized users are allowed to use the company's email system, and unauthorized use is prohibited.
• Email security guidelines include not opening attachments from unknown sources, not disabling security software, and not sending confidential company data via email.
• Inappropriate email content and use, such as defamatory, offensive, or illegal material, are strictly prohibited.
• Users must comply with copyright laws and refrain from sharing copyrighted materials via company email.
• Users should be cautious about making commitments or purchases via email, as emails may form legally binding contracts.
• Email marketing and bulk email must be authorized by the marketing manager and should not be sent using the standard business email system.
• Good email etiquette is encouraged, including using meaningful subject lines, avoiding chain emails, and using the 'CC' and 'BCC' fields appropriately.
• The company reserves the right to monitor employee email use and will enforce disciplinary action for policy breaches, including involvement of law enforcement agencies where necessary.