Email Acceptable Use Policy Overview

Email Acceptable Use Policy

• The email policy reduces security and business risks and ensures employees follow good email etiquette.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged, including communication with customers or suppliers and marketing the company's products.
• Personal email use is allowed within reasonable limits and should not affect the email service for other users.
• Only authorized users are allowed to use the company email system, and unauthorized use is prohibited.
• Email security guidelines include not opening attachments from unknown sources and not sending confidential company data via email.
• Inappropriate content or materials must not be sent or stored using the company email system.
• Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
• Users must be cautious about making commitments or agreements via email, as it may form a legally binding contract.
• The standard company email template includes an email disclaimer that should not be removed or changed.
• Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
• Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.

Note: The summary does not include all the bullet points from the original text but focuses on the key facts and guidelines of the Email Acceptable Use Policy.