Email Acceptable Use Policy Overview

Study Notes

Email Acceptable Use Policy

The email policy reduces security and business risks and ensures employees follow good email etiquette.
The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
Business email use is encouraged, including communication with customers or suppliers and marketing the company's products.
Personal email use is allowed within reasonable limits and should not affect the email service for other users.
Only authorized users are allowed to use the company email system, and unauthorized use is prohibited.
Email security guidelines include not opening attachments from unknown sources and not sending confidential company data via email.
Inappropriate content or materials must not be sent or stored using the company email system.
Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
Users must be cautious about making commitments or agreements via email, as it may form a legally binding contract.
The standard company email template includes an email disclaimer that should not be removed or changed.
Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.

Note: The summary does not include all the bullet points from the original text but focuses on the key facts and guidelines of the Email Acceptable Use Policy.