Email Acceptable Use Policy Overview

Study Notes

Email Acceptable Use Policy Summary

Email is a standard way to communicate in business and can cause difficulties if used incorrectly or inappropriately.
The purpose of the email policy is to reduce security and business risks, inform employees how to use company email, ensure good email etiquette, and satisfy legal obligations.
The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
Business email use is encouraged and includes communication with customers or suppliers, marketing, and distributing information to colleagues.
Personal email use is allowed during non-work times, with restrictions on content and impact on other users.
Only authorized users may use the company's email system, and unauthorized use may result in disciplinary action.
Email security guidelines include not opening attachments from unknown sources, not disabling security software, and not sending confidential company data.
Inappropriate email content and use, such as defamatory or offensive material, is prohibited.
Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
Users should be cautious about making commitments or agreements via email, as it may form a legally binding contract.
Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
Email best practices include using meaningful subject lines, avoiding chain emails and all capital letters, and being sparing with group messages and CC/BCC fields.

Description

Learn about the guidelines and regulations governing email usage in a business setting. This summary covers the appropriate use of email for communication, security measures, content restrictions, and legal considerations.