Podcast
Questions and Answers
The email policy applies only to employees and not to contractors or volunteers.
The email policy applies only to employees and not to contractors or volunteers.
False
Personal email use is prohibited during work hours.
Personal email use is prohibited during work hours.
False
Unauthorized use of the company email system is allowed.
Unauthorized use of the company email system is allowed.
False
It is important to open attachments from unknown sources to stay updated.
It is important to open attachments from unknown sources to stay updated.
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Sharing copyrighted software or materials without permission is allowed.
Sharing copyrighted software or materials without permission is allowed.
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Email messages cannot form legally-binding contracts.
Email messages cannot form legally-binding contracts.
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The standard company email template includes a disclaimer that can be removed or changed.
The standard company email template includes a disclaimer that can be removed or changed.
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Email marketing and bulk email campaigns do not require authorization.
Email marketing and bulk email campaigns do not require authorization.
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Using meaningful subject lines and avoiding chain emails are considered email best practices.
Using meaningful subject lines and avoiding chain emails are considered email best practices.
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Study Notes
Email Acceptable Use Policy
- The email policy is designed to reduce security and business risks and ensure employees follow good email etiquette.
- The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
- Business email use is encouraged, including communication with customers, marketing, and distributing information to colleagues.
- Personal email use is allowed during non-work times, but must be of a reasonable level and not affect the email service for others.
- Only authorized users are permitted to use the company email system, and unauthorized use is prohibited.
- Email security guidelines include not opening attachments from unknown sources, not disabling security software, and not sending confidential company data via email.
- Inappropriate email content or use, such as defamatory or offensive material, is strictly prohibited.
- Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
- Users should be cautious about making commitments or purchases via email, as an email message may form a legally-binding contract.
- The standard company email template includes a disclaimer that should not be removed or changed.
- Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
- Users should follow email best practices, such as using meaningful subject lines, avoiding chain emails, and using the CC and BCC fields appropriately.
Note: This summary does not include the entire document.
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Description
Test your knowledge about the company's email policy, including guidelines for security, business use, and email etiquette. Learn about acceptable practices for using the company email system efficiently and securely.
