Email Acceptable Use Policy Overview

Study Notes

Email Acceptable Use Policy

The Email Acceptable Use Policy is a document that outlines guidelines for the appropriate use of email within a company.
The policy aims to reduce security and business risks, ensure good email etiquette, and fulfill legal obligations.
The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
Business email use is encouraged, including communication with customers, suppliers, and marketing activities.
Personal email use is allowed during non-work times, with restrictions on content and impact on other users.
Only authorized users are permitted to use the company email system, and unauthorized use may result in disciplinary action.
Email security is emphasized, with guidelines to avoid opening attachments from unknown sources, disabling security software, and sending confidential company data.
Inappropriate email content and use, such as defamatory or offensive material, is strictly prohibited.
Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
Users must be cautious about making legally-binding commitments or purchases via email.
An email disclaimer is included in the standard company email template and must not be removed or changed.
Email best practices include using meaningful subject lines, avoiding chain emails and all capital letters, and being selective with group messages and carbon copy fields.

Description

Explore the guidelines and regulations outlined in an Email Acceptable Use Policy for company communication. Learn about email etiquette, security measures, legal obligations, and appropriate use of personal and business email within an organization.