Email Acceptable Use Policy Overview

Email Acceptable Use Policy

• The Email Acceptable Use Policy is a document that outlines guidelines for the appropriate use of email within a company.
• The policy aims to reduce security and business risks, ensure good email etiquette, and fulfill legal obligations.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged, including communication with customers, suppliers, and marketing activities.
• Personal email use is allowed during non-work times, with restrictions on content and impact on other users.
• Only authorized users are permitted to use the company email system, and unauthorized use may result in disciplinary action.
• Email security is emphasized, with guidelines to avoid opening attachments from unknown sources, disabling security software, and sending confidential company data.
• Inappropriate email content and use, such as defamatory or offensive material, is strictly prohibited.
• Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
• Users must be cautious about making legally-binding commitments or purchases via email.
• An email disclaimer is included in the standard company email template and must not be removed or changed.
• Email best practices include using meaningful subject lines, avoiding chain emails and all capital letters, and being selective with group messages and carbon copy fields.