Email Acceptable Use Policy Quiz

Email Acceptable Use Policy Document

• Email is a vital communication tool in business and has its own set of guidelines to minimize risks and ensure proper usage.
• The policy applies to all staff, contractors, and volunteers using the company email system, regardless of location or device used.
• Business email use is encouraged for communication with customers, suppliers, marketing, and internal information distribution.
• Personal email use is permissible within reasonable limits and nonwork times, with adherence to all policy rules.
• Email access is only authorized for designated individuals, and unauthorized use is strictly prohibited.
• Email security measures are outlined to prevent security issues, including the prohibition of sending confidential company data via email.
• Inappropriate content and use of the company email system are strictly prohibited, and employees are required to report any such instances.
• The policy emphasizes compliance with copyright laws and prohibits the use of company email for any activities that may involve breach of copyright law.
• Users are cautioned about making commitments or agreeing to purchases via email, as it may form a legally-binding contract.
• The standard company email template includes an email disclaimer that must not be removed or altered.
• Email best practices are outlined, including rules of etiquette, avoiding chain emails, and using the CC and BCC fields judiciously.
• The company reserves the right to monitor employee use of email, and disciplinary action, including termination of employment, may result from breaching the policy.