Podcast
Questions and Answers
Who does the email policy apply to?
Who does the email policy apply to?
When is personal email use permissible?
When is personal email use permissible?
What is prohibited in the company email system?
What is prohibited in the company email system?
What does the policy emphasize regarding copyright laws?
What does the policy emphasize regarding copyright laws?
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What is cautioned against when using email?
What is cautioned against when using email?
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What is included in the standard company email template?
What is included in the standard company email template?
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What does the company reserve the right to do regarding employee email use?
What does the company reserve the right to do regarding employee email use?
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What is encouraged for business email use?
What is encouraged for business email use?
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What is outlined as part of email best practices?
What is outlined as part of email best practices?
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Study Notes
Email Acceptable Use Policy Document
- Email is a vital communication tool in business and has its own set of guidelines to minimize risks and ensure proper usage.
- The policy applies to all staff, contractors, and volunteers using the company email system, regardless of location or device used.
- Business email use is encouraged for communication with customers, suppliers, marketing, and internal information distribution.
- Personal email use is permissible within reasonable limits and nonwork times, with adherence to all policy rules.
- Email access is only authorized for designated individuals, and unauthorized use is strictly prohibited.
- Email security measures are outlined to prevent security issues, including the prohibition of sending confidential company data via email.
- Inappropriate content and use of the company email system are strictly prohibited, and employees are required to report any such instances.
- The policy emphasizes compliance with copyright laws and prohibits the use of company email for any activities that may involve breach of copyright law.
- Users are cautioned about making commitments or agreeing to purchases via email, as it may form a legally-binding contract.
- The standard company email template includes an email disclaimer that must not be removed or altered.
- Email best practices are outlined, including rules of etiquette, avoiding chain emails, and using the CC and BCC fields judiciously.
- The company reserves the right to monitor employee use of email, and disciplinary action, including termination of employment, may result from breaching the policy.
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Description
Test your knowledge on the guidelines and best practices for using email in a business setting, including rules for proper communication, security measures, and compliance with company policies.
