Email Acceptable Use Policy

Email Acceptable Use Policy

• Email is a standard way to communicate in business and can cause difficulties if used incorrectly or inappropriately.
• The email policy reduces security and business risks and ensures employees follow good email etiquette.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged for communication with customers or suppliers, marketing, and distributing information to colleagues.
• Personal email use is allowed, but should be of a reasonable level and restricted to nonwork times.
• Only authorized users can use the company email system, and unauthorized use is prohibited.
• Users must not open email attachments from unknown sources or disable security software.
• Sending confidential company data via email is prohibited, and users should consider the security of the company's systems and data.
• The company email system must not be used to send or store inappropriate content or materials.
• Copyright laws must be respected, and users should not use company email to share copyrighted software or materials without permission.
• Users must be careful about making commitments or agreeing to purchases via email.
• Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.