Effective Communication Principles

Completeness, Conciseness, Consideration, Concreteness, Clarity, Courtesy, and Correctness.

Complete communication ensures all necessary information is conveyed, which aids in decision-making and enhances reputation.

Who, What, When, Where, and Why.

<p>Conciseness refers to conveying a message using the smallest number of words necessary.</p> Signup and view all the answers

<p>It develops and enhances an organization's reputation by conveying all relevant facts.</p> Signup and view all the answers

<p>It clarifies the essential details needed for the recipient to understand the request fully.</p> Signup and view all the answers

<p>It reduces additional costs incurred from missing information that requires follow-up messages.</p> Signup and view all the answers

<p>Consideration involves tailoring the message to the audience's mindset and needs.</p> Signup and view all the answers

<p>By avoiding wordy expressions and using direct language.</p> Signup and view all the answers

<p>Including only relevant information helps the receiver focus on the essential points.</p> Signup and view all the answers

<p>Repetition of the same idea without additional reasoning should be avoided.</p> Signup and view all the answers

<p>By focusing on the interests and benefits of the receiver.</p> Signup and view all the answers

<p>It involves addressing the reader's needs and highlighting how they will benefit.</p> Signup and view all the answers

<p>Concreteness means being specific and clear to avoid misunderstandings.</p> Signup and view all the answers

<p>Use a shorter name or initials to streamline the message.</p> Signup and view all the answers

<p>It enhances clarity and ensures the message is easily understood while saving time.</p> Signup and view all the answers

<p>Using facts and figures enhances credibility and demonstrates professionalism.</p> Signup and view all the answers

<p>Writing on a solid ground creates a positive and trustworthy image for the communicator.</p> Signup and view all the answers

<p>One key component is the use of precise and familiar words to convey the message.</p> Signup and view all the answers

<p>A familiar word is 'home' and its less familiar alternative is 'domicile'.</p> Signup and view all the answers

<p>The essence of courtesy is being aware of others' perspectives and feelings, not just politeness.</p> Signup and view all the answers

<p>By being sincerely tactful, thoughtful, and appreciative in language choices.</p> Signup and view all the answers

<p>Knowing your audience helps tailor the message and ensures it resonates with their perspectives.</p> Signup and view all the answers

<p>Expressions of respect foster goodwill and show consideration for the recipient.</p> Signup and view all the answers

<p>It helps build goodwill and public esteem for the firm.</p> Signup and view all the answers

<p>Top-level government agreements.</p> Signup and view all the answers

<p>Use the right level of language, check accuracy of figures and words, and maintain acceptable writing mechanics.</p> Signup and view all the answers

<p>A substandard word is 'use,' and a more formal counterpart is 'utilize.'</p> Signup and view all the answers

<p>It can cause discourtesy and damage professional relationships.</p> Signup and view all the answers

<p>It suggests an inability to use good English and can undermine credibility.</p> Signup and view all the answers

<p>isn't or aren't</p> Signup and view all the answers

<p>They should be expressed in simpler, more precise language.</p> Signup and view all the answers

<p>By checking and double-checking with another person for validation.</p> Signup and view all the answers

<p>Always proofread the message for both grammatical accuracy and spelling.</p> Signup and view all the answers

<p>'Accept' means to receive, while 'except' means to omit or leave out.</p> Signup and view all the answers

<p>'Nervous' implies worry, while 'eager' conveys a keen desire.</p> Signup and view all the answers

<p>Students may receive an 'F' grade and their names might be displayed on notice boards.</p> Signup and view all the answers