Podcast
Questions and Answers
What is the obligation of an employee who receives tuition reimbursement up to $850 per fiscal year after completing coursework?
What is the obligation of an employee who receives tuition reimbursement up to $850 per fiscal year after completing coursework?
Under what condition can tuition reimbursement exceed the annual cap as set by Article 25 of the Collective Bargaining Agreement?
Under what condition can tuition reimbursement exceed the annual cap as set by Article 25 of the Collective Bargaining Agreement?
What must happen if an employee fails to comply with the stipulations regarding tuition reimbursement?
What must happen if an employee fails to comply with the stipulations regarding tuition reimbursement?
Which expenses are explicitly stated as non-reimbursable?
Which expenses are explicitly stated as non-reimbursable?
Signup and view all the answers
Who has the authority to approve exceptions to the reimbursement policy?
Who has the authority to approve exceptions to the reimbursement policy?
Signup and view all the answers
What is the effective date of the policy regarding education reimbursement?
What is the effective date of the policy regarding education reimbursement?
Signup and view all the answers
Which personnel are specifically excluded from the education reimbursement policy?
Which personnel are specifically excluded from the education reimbursement policy?
Signup and view all the answers
What type of courses are reimbursable under the education reimbursement policy?
What type of courses are reimbursable under the education reimbursement policy?
Signup and view all the answers
Which document is primarily responsible for updates to the education reimbursement policy?
Which document is primarily responsible for updates to the education reimbursement policy?
Signup and view all the answers
Which of the following expenses is not covered by the education reimbursement policy?
Which of the following expenses is not covered by the education reimbursement policy?
Signup and view all the answers
What is required for a course to be eligible for education reimbursement?
What is required for a course to be eligible for education reimbursement?
Signup and view all the answers
Which of the following scenarios qualifies for an education reimbursement under the policy?
Which of the following scenarios qualifies for an education reimbursement under the policy?
Signup and view all the answers
What type of reimbursement process must be followed for Fire Rescue sponsored courses that require travel?
What type of reimbursement process must be followed for Fire Rescue sponsored courses that require travel?
Signup and view all the answers
What action must an employee take before enrolling in a degree-seeking program?
What action must an employee take before enrolling in a degree-seeking program?
Signup and view all the answers
Which courses do not require prior approval for reimbursement?
Which courses do not require prior approval for reimbursement?
Signup and view all the answers
What is a requirement for successful tuition reimbursement submission after completing a course?
What is a requirement for successful tuition reimbursement submission after completing a course?
Signup and view all the answers
Which type of fees are NOT eligible for reimbursement?
Which type of fees are NOT eligible for reimbursement?
Signup and view all the answers
What must employees do to ensure compliance with the reimbursement process?
What must employees do to ensure compliance with the reimbursement process?
Signup and view all the answers
What is the timeframe for the County Finance Department to disburse approved payments?
What is the timeframe for the County Finance Department to disburse approved payments?
Signup and view all the answers
Which statement about attending required courses is true?
Which statement about attending required courses is true?
Signup and view all the answers
What happens if an employee fails to submit documentation on time?
What happens if an employee fails to submit documentation on time?
Signup and view all the answers
What is required from the employee for mandatory fees to be reimbursed?
What is required from the employee for mandatory fees to be reimbursed?
Signup and view all the answers
In which situation is a tuition reimbursement application considered invalid?
In which situation is a tuition reimbursement application considered invalid?
Signup and view all the answers
Which of these is required for approval in the reimbursement process?
Which of these is required for approval in the reimbursement process?
Signup and view all the answers
Which factor does NOT impact the eligibility of courses for reimbursement?
Which factor does NOT impact the eligibility of courses for reimbursement?
Signup and view all the answers
What should be included in the documentation submission for reimbursement?
What should be included in the documentation submission for reimbursement?
Signup and view all the answers
How is the reimbursement process initiated for courses on track for a degree?
How is the reimbursement process initiated for courses on track for a degree?
Signup and view all the answers
Study Notes
Education Reimbursement Policy (FR-T-203)
- Purpose: To outline procedures for employees receiving reimbursement for approved educational tuition expenses.
- Effective Date: November 1, 2024
- Scope: Applies only to bargaining unit employees; non-bargaining unit personnel follow Countywide PPM CW-P-008. Certifications and recertification reimbursement is not covered, use FR-T-206 instead.
- Updates: Managed by the Division Chief of Training and Safety, in conjunction with the PPM Committee.
- Authority: Fire Rescue Administrator, Collective Bargaining Agreement, PPM CW-P-008.
Reimbursable Courses
- Degree-Seeking Courses: Pre-approved courses toward a degree. Employees must complete a specific application (Attachment A). Each course requires a separate application in the HRIS system.
- Certificate Courses: Courses directly related to an employee's position, pre-approved by Fire Rescue.
- Non-Required Courses/Seminars: Pre-approval required through HRIS. Online courses must have a 60-day completion timeframe stated at the time of submission.
- Travel Expenses: Fire Rescue-sponsored courses requiring travel are reimbursable, but must use a separate travel form (FR-F-103).
- Exclusions: Books, transportation, meals (unless included in registration fee) are not reimbursed.
Reimbursement Process
- Applications: Use the online HRIS system for all applications.
- Documentation: Required documentation includes registration confirmation, grade reports (C or higher), proof of payment, cost per credit hour info, and financial aid details (summary or payment statements to redact confidential info). Submit all documentation within 45 days of the course end date.
- Review Time: Training and Safety Division reviews applications within 10 business days.
- Eligibility Approval: Even with approval, full reimbursement might not be granted if all required documentation isn't submitted within required deadlines.
- Attendance: Courses must be taken during personal time or scheduled time-off.
- Payment: Finance Department processes reimbursement; expect a 6–8 week processing time.
- Maximum Reimbursement: Annual caps apply; paramedic school is a one-time benefit. Those receiving more than $850 in reimbursement in a fiscal year must remain employed for two years; $850 or less—one year. Failure to comply requires repayment.
Limitations
- Funding: Reimbursement is contingent on sufficient budget funds.
- Mandatory Fees: Only tuition, registration, lab, online fees, life experience credits, and mandatory related expenses are eligible.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Description
This quiz provides an overview of the Education Reimbursement Policy (FR-T-203) for employees seeking tuition reimbursement. It outlines the procedures, types of reimbursable courses, and management processes. Ideal for understanding the specifics related to the policy's implementation and eligibility.
