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Questions and Answers
What is the impact of multiple incident types related to the same event in the EITS?
What is the impact of multiple incident types related to the same event in the EITS?
How many incidents need to occur within a three-month period for a Vehicle Pursuit to trigger an Incident Type Alert?
How many incidents need to occur within a three-month period for a Vehicle Pursuit to trigger an Incident Type Alert?
Which of the following counts as two or more incidents for triggering alerts related to investigations?
Which of the following counts as two or more incidents for triggering alerts related to investigations?
What is the specified number of incidents for generating a Citizen Inquiry alert within six months?
What is the specified number of incidents for generating a Citizen Inquiry alert within six months?
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For which group of employees is the threshold for generating a Use of Force alert higher?
For which group of employees is the threshold for generating a Use of Force alert higher?
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What constitutes an Overall Alert in the EITS?
What constitutes an Overall Alert in the EITS?
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Which of the following incident types does NOT generate an alert for Internal Affairs extraction?
Which of the following incident types does NOT generate an alert for Internal Affairs extraction?
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How long is the observation period for generating an alert related to two or more specific investigations?
How long is the observation period for generating an alert related to two or more specific investigations?
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What is the primary focus of the Early Intervention Tracking System (EITS)?
What is the primary focus of the Early Intervention Tracking System (EITS)?
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Which of the following best describes the confidentiality status of referrals made by the EITS?
Which of the following best describes the confidentiality status of referrals made by the EITS?
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What type of incidents does the OPD EITS track?
What type of incidents does the OPD EITS track?
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Which resource is NOT listed as available for assisting employees through the EITS?
Which resource is NOT listed as available for assisting employees through the EITS?
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What is the intended outcome of using the Early Intervention Tracking System?
What is the intended outcome of using the Early Intervention Tracking System?
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How does the OPD view the EITS referrals in relation to job performance difficulties?
How does the OPD view the EITS referrals in relation to job performance difficulties?
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Which is NOT a high-risk factor that the EITS might track?
Which is NOT a high-risk factor that the EITS might track?
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What is the role of supervisors in relation to the EITS?
What is the role of supervisors in relation to the EITS?
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What triggers the generation of a Supervisory Alert within a command?
What triggers the generation of a Supervisory Alert within a command?
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Which entity is responsible for the operation of the EITS?
Which entity is responsible for the operation of the EITS?
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How are multiple incident types treated for the purpose of a Supervisory Alert?
How are multiple incident types treated for the purpose of a Supervisory Alert?
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What is included in the notification email to the Precinct/Section Commander?
What is included in the notification email to the Precinct/Section Commander?
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What role does the Bureau Deputy Chief have in the notification process?
What role does the Bureau Deputy Chief have in the notification process?
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What does the IA Lieutenant or the assigned IA Unit investigator do within fifteen days of receiving an EITS alert?
What does the IA Lieutenant or the assigned IA Unit investigator do within fifteen days of receiving an EITS alert?
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If an employee lacks a Captain in their chain of command, who will the IA Lieutenant notify?
If an employee lacks a Captain in their chain of command, who will the IA Lieutenant notify?
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What is considered when determining if an employee should be referred for an early intervention interview?
What is considered when determining if an employee should be referred for an early intervention interview?
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What is a significant factor the Precinct/Section commander considers when determining if an employee should be formally referred?
What is a significant factor the Precinct/Section commander considers when determining if an employee should be formally referred?
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Who documents the recommendation for an Early Intervention interview?
Who documents the recommendation for an Early Intervention interview?
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In the case of an Early Intervention interview, what type of report does the IA Lieutenant provide to the Precinct/Section Captain?
In the case of an Early Intervention interview, what type of report does the IA Lieutenant provide to the Precinct/Section Captain?
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What component may be considered in the report if there is a mental health aspect involved with an employee?
What component may be considered in the report if there is a mental health aspect involved with an employee?
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What does the IA Lieutenant evaluate annually regarding the Early Intervention Training System (EITS)?
What does the IA Lieutenant evaluate annually regarding the Early Intervention Training System (EITS)?
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Which individual does the Chief of Police receive the annual EITS evaluation report from?
Which individual does the Chief of Police receive the annual EITS evaluation report from?
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What specific information is included in the individual report provided to the Precinct/Section Captain?
What specific information is included in the individual report provided to the Precinct/Section Captain?
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Which aspect is NOT mentioned as part of the evaluation criteria for determining trends in the EITS?
Which aspect is NOT mentioned as part of the evaluation criteria for determining trends in the EITS?
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What role does the IA Lieutenant play in the referral process for EITS interviews?
What role does the IA Lieutenant play in the referral process for EITS interviews?
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Who is primarily responsible for determining the course of action when an employee is referred for an EITS interview?
Who is primarily responsible for determining the course of action when an employee is referred for an EITS interview?
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What is the time frame within which the employee’s lieutenant/manager must meet with the employee after an EITS interview referral?
What is the time frame within which the employee’s lieutenant/manager must meet with the employee after an EITS interview referral?
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What document should be utilized during the action planning process after an employee is referred for an EITS interview?
What document should be utilized during the action planning process after an employee is referred for an EITS interview?
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In what circumstances may the lieutenant/manager or sergeant/supervisor request additional personnel to attend the employee meeting?
In what circumstances may the lieutenant/manager or sergeant/supervisor request additional personnel to attend the employee meeting?
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What opportunity is afforded to the employee during the meeting with their lieutenant/manager after an EITS referral?
What opportunity is afforded to the employee during the meeting with their lieutenant/manager after an EITS referral?
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Which individual has the authority to request the OPD Mental Health Coordinator's attendance at the action planning meeting?
Which individual has the authority to request the OPD Mental Health Coordinator's attendance at the action planning meeting?
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What can the employee add during their individual meeting with the lieutenant/manager after an EITS referral?
What can the employee add during their individual meeting with the lieutenant/manager after an EITS referral?
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What is NOT considered a condition under which communications between the employee and supervisors may be disclosed?
What is NOT considered a condition under which communications between the employee and supervisors may be disclosed?
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Who is responsible for notifying the IA Lieutenant about the completion of the meeting?
Who is responsible for notifying the IA Lieutenant about the completion of the meeting?
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What type of file will be maintained by the IA Unit to track actions taken after supervisory referrals?
What type of file will be maintained by the IA Unit to track actions taken after supervisory referrals?
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How long after a supervisory referral does the IA Lieutenant review the employee's records?
How long after a supervisory referral does the IA Lieutenant review the employee's records?
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What type of information is explicitly prohibited from being used for disciplinary action within the EITS?
What type of information is explicitly prohibited from being used for disciplinary action within the EITS?
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After completing the EITS process, what document does the supervisor ensure to forward to the IA Lieutenant?
After completing the EITS process, what document does the supervisor ensure to forward to the IA Lieutenant?
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What will happen to employees' identifying information in the IA Unit's statistical reports?
What will happen to employees' identifying information in the IA Unit's statistical reports?
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Which of the following is NOT a reference related to the policy?
Which of the following is NOT a reference related to the policy?
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Study Notes
Early Intervention Tracking System (EITS) Policy
- EITS is a system used by police departments to help officers, instead of punishing them, for high-risk behaviors.
- The system aims to identify officers with multiple high-risk activities or disciplinary issues to address potential problems before they escalate.
- Referral via EITS is not disciplinary and confidential.
- EITS is designed to provide appropriate assistance to employees experiencing job performance difficulties.
- The system helps maintain high job knowledge by reducing stress and avoiding serious future problems.
Procedure & General Information
- OPD EITS captures incidents and performance indicators over time to identify employees needing assistance or further training.
- Supervisors can meet with employees, provide assistance, or recommend additional training if needed.
- Resources include field monitoring/training, remedial training, supervisory job performance interviews, peer support team referral, employee assistance program (EAP) referral, substance abuse referrals, temporary assignments, and psychological referrals for Fitness for Duty exams.
- Incident Type Alerts are generated when an employee has a specific number of incidents within three months.
- Specific incident types include: vehicle pursuits, vehicle crashes, use of force (specific types), internal investigations, civilian complaints, line investigations, and citizen inquiries to Internal Affairs.
- An overall alert is generated if an employee has a total of five incidents within three months.
- Supervisory alerts are triggered if three or more employees under a supervisor are identified by EITS in six months.
- Multiple incident types within a single event are counted as one incident.
Responsibilities
- IA Lieutenant is responsible for EITS operations.
- IA Lieutenant will designate EITS functions and is responsible for notifying the Precinct/Section Commander within 15 days of receiving an alert.
- The email to the Precinct/Section Commander includes the EITS report, employee's prior year IAPro resume, and relevant incident dispositions.
- The employee's Bureau Deputy Chief also receives the notification, and if no Captain exists, the Deputy Chief is notified.
Annual EITS Evaluation
- IA Lieutenant conducts a yearly evaluation of EITS, reporting findings to the Chief of Police.
- The evaluation assesses the system's effectiveness, suggests improvements, and notes any recurring trends.
- The IA Lieutenant re-evaluates records of employees referred in the previous year to identify continued need for support.
Referral Process / Manager Responsibilities
- When an employee is referred for an EITS interview, the captain/Bureau Deputy Chief, and the appropriate lieutenant/manager and sergeant/supervisor meet to determine the appropriate course of action.
- The "OPD Guide - Intervening with Employees Referred Through the Early Intervention Tracking System" should be used in the process.
- The meeting, within 15 days of the EITS interview, allows the employee to review relevant documents and contribute to the final action plan.
Follow-Up: Internal Affairs (IA) Unit
- A secure EITS follow-up file is maintained to track actions taken by command staff.
- The file includes the supervisor's report and any documents provided by the employee.
- Six months after referral, IA Lieutenant reviews employee records and provides findings to the Chief of Police.
- Statistical reports will be kept regarding the effectiveness of the system, with redacted identifying information.
- EITS information will not be used for disciplinary purposes.
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