DSOP 6-043 Employee Performance Evaluations

A pay period where an employee works more than half of their regular hours.

An unexpected event beyond the employee's control, like a family emergency or natural disaster.

The 12-month period used for accounting in Miami-Dade County, beginning on October 1st.

A mandatory leave without pay, as per the collective bargaining agreement.

A period of 26 creditable pay periods, beginning on an employee's hire date, used for keeping track of leave.

Vacation requests made outside the primary or secondary acceptance periods, or leave requests for specific time periods.

Miami-Dade County's 14-day payroll period.

A policy where unused leave is forfeited at the end of a specific period.

An employee who requests to exchange their day off with another employee.

The employee who agrees to cover for the initiating employee's day off.

The supervisor authorized to approve or deny day off exchange requests.

The database used to track and approve day off exchanges and employee schedules.

A code used to indicate a day off in the shift exchange.

A code used to indicate a working day in the shift exchange.

Employees must have the same job classification to exchange days off.

Employees must be assigned to the same unit to exchange days off.

Primary vacation requests for employees subject to the bid process must be submitted within 14 calendar days after the departmental bid rotation date.

Only one primary vacation request is allowed per fiscal year, regardless of its duration.

Secondary vacation requests can be submitted after the primary request deadline, but requests submitted within 14 days of the primary vacation posting are processed based on seniority.

Leave requests for less than a workweek should be submitted on a Leave Request Form, while requests for a workweek or longer should be submitted on a Vacation Request Form.

Leave requests must be submitted at least one month (not 30 days) before the requested date.

Requests submitted outside the one-month timeframe may be approved in cases of emergency or when staffing allows, but approval is subject to sufficient staff availability.

No employee, including supervisors, can approve their own leave request.

Supervisors must maintain a log or tracking system to record employee leave, and they must check for any potential conflicts before approving a request.

The order of approval/disapproval for leave requests is determined by a random drawing when multiple employees submit requests at the same time and there are fewer available slots.

The approving authority for leave requests submitted on the Leave Request Form is a higher-ranking supervisor designated by the Facility/Bureau Supervisor.

Upon approval of a vacation or other scheduled leave request, the employee must input the request into the e-Notify system before completing the shift.

After primary and secondary vacations are finalized, other scheduled leave requests are processed. This means vacation requests take priority over other types of leave.

Secondary vacation requests refer to additional vacation days beyond the primary vacation period. These requests are subject to the same procedures as the primary vacation.

The red log book is used by the approving authority to record the vacation dates and initial each entry. This book serves as a record of approved leave requests.

An employee whose vacation or other scheduled leave request is disapproved or changed must be notified immediately and receive a copy of the disapproved request.

Other scheduled leave requests are approved based on the availability of slots in the Red Log Book and the time the request was received. This ensures fairness and prevents scheduling conflicts.

If an employee doesn't have enough accrued leave for a requested vacation, the request will be denied.

Employees with urgent personal matters need to provide written justification for leave, approved by their supervisor.

If an employee's leave is approved but they later don't have enough leave to cover the absence, they must return to work as soon as their leave runs out.

Employees can't change their vacation or other scheduled leave unless doing so doesn't impact other employees or the work unit's ability to function.

Once an employee's vacation request is approved, they are considered to have used their seniority rights, even if they don't ultimately take the leave.

Employees who don't adhere to leave policies and don't return to work when expected can be disciplined under the Unscheduled Absence policy.

An employee who doesn't return to work after their leave expires is considered absent without authorization (AWOL).

Employees who are absent without authorization are subject to disciplinary actions outlined in DSOP 6-016.

An exchange between employees where they agree to swap their work days, ensuring both get a day off within the same pay period.

Code entered into the ePAR system to confirm an approved exchange.

Any unscheduled absences, partial absences, or tardiness that occur during the swapped day.

Online library containing resources like training videos.

Training material that helps employees understand the process of requesting day(s) off exchanges.