DSOP 6-043 Employee Performance Evaluations
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Questions and Answers

What is the time limit for employees to submit their primary vacation requests after the departmental bid rotation date?

  • 7 calendar days
  • 14 calendar days (correct)
  • 30 calendar days
  • 1 month

    • How many primary vacation requests can be honored per fiscal year for an employee?

  • Three requests
  • One request (correct)
  • Unlimited requests
  • Two requests

    • What must employees submit for other scheduled leave requests that last less than a workweek?

  • Leave Request Form (correct)
  • Sick Leave Form
  • Vacation Request Form
  • Annual Leave Request

    • When can secondary vacation requests be submitted?

    <p>After the primary request deadline</p> Signup and view all the answers

    What is the earliest that a leave request for a date of March 20th can be submitted?

    <p>February 20th</p> Signup and view all the answers

    Who is not allowed to approve their own leave request?

    <p>Any employee, including supervisory staff</p> Signup and view all the answers

    What mechanism must each Shift Supervisor/Commander maintain for tracking employee leave?

    <p>A Red Log Book or appropriate tracking mechanism</p> Signup and view all the answers

    In cases of exigent circumstances, who has the authority to grant an exception to the 1 month request timeframe?

    <p>Shift Supervisor</p> Signup and view all the answers

    Who is responsible for approving a day off exchange request?

    <p>Both the covering employee and the authorizing supervisor</p> Signup and view all the answers

    What must both employees have in common to exchange days off?

    <p>The same job classification</p> Signup and view all the answers

    In which system are day off exchange requests documented?

    <p>Workforce Telestaff</p> Signup and view all the answers

    How far in advance must employees submit their request for a day off exchange?

    <p>One month in advance</p> Signup and view all the answers

    What does the PAR Code 'EX' signify?

    <p>The day taken off by the employee scheduled off</p> Signup and view all the answers

    What type of employees are eligible to exchange days off?

    <p>Employees covered by the Dade County Police Benevolent Association (PBA)</p> Signup and view all the answers

    What is the role of the authorizing supervisor in the day off exchange process?

    <p>To staff the shift and approve requests</p> Signup and view all the answers

    What is a significant requirement besides job classification for employees wishing to exchange days off?

    <p>They must be assigned to the same unit of assignment</p> Signup and view all the answers

    What happens to an employee who fails to return to work after using vacation leave and depleting their leave balances?

    <p>They will be considered absent without authorization.</p> Signup and view all the answers

    What must an employee submit if they have exigent circumstances when requesting vacation leave?

    <p>A detailed written justification via chain of command.</p> Signup and view all the answers

    Under what condition can an employee change their previously approved vacation request?

    <p>If it does not affect the approval of other employees’ requests.</p> Signup and view all the answers

    What is the required action if an employee does not have sufficient accrued leave when making a vacation request?

    <p>The request shall be disapproved.</p> Signup and view all the answers

    What is true about an employee's vacation request once it is approved using seniority?

    <p>The employee is considered to have exercised their seniority rights.</p> Signup and view all the answers

    What should an employee do if they've been approved for vacation but have less leave than needed?

    <p>Return to work once their leave balances deplete.</p> Signup and view all the answers

    Who must approve the requests submitted on a Leave Request Form?

    <p>A higher-ranking supervisor</p> Signup and view all the answers

    Which of the following is NOT a provision regarding unscheduled absences?

    <p>Being absent for medical reasons.</p> Signup and view all the answers

    What happens if multiple employees submit a Leave Request Form for the same date when only one slot is available?

    <p>Lots shall be drawn to determine the order for approval</p> Signup and view all the answers

    When must a detailed justification for leave be submitted to the Division Chief?

    <p>When no leave balances are available.</p> Signup and view all the answers

    What should be recorded in the Red Log Book upon approval of a vacation request?

    <p>Vacation dates and the approving authority's initials</p> Signup and view all the answers

    When should an employee input their approved leave request into the e-Notify system?

    <p>Prior to the completion of their shift</p> Signup and view all the answers

    What must occur if an employee's vacation request is disapproved?

    <p>They must immediately be notified and receive a copy of the disapproved request</p> Signup and view all the answers

    Which of the following statements about the processing of Other Scheduled Leave is correct?

    <p>Approved based on available slots in the Red Log Book</p> Signup and view all the answers

    What must an employee receive after a disapproved leave request?

    <p>A copy of the disapproved request</p> Signup and view all the answers

    When should scheduled leave requests be processed in relation to primary and secondary vacations?

    <p>After primary and secondary vacations have been finalized</p> Signup and view all the answers

    What is considered a creditable pay period for a full-time employee?

    <p>Being in pay status for at least 40¼ hours</p> Signup and view all the answers

    Which of the following is NOT classified as an exigent circumstance?

    <p>Public transportation strike</p> Signup and view all the answers

    What does 'Use-it or Lose-it' time refer to?

    <p>Accrued leave that must be used by a certain date</p> Signup and view all the answers

    When does the fiscal year for Miami-Dade County begin and end?

    <p>October 1st to September 30th</p> Signup and view all the answers

    What is a furlough day?

    <p>Mandatory leave without pay</p> Signup and view all the answers

    Which statement correctly describes the leave year for an employee?

    <p>It is comprised of 26 creditable pay periods.</p> Signup and view all the answers

    What must employees ensure before requesting leave?

    <p>They must have sufficient applicable accrued leave available</p> Signup and view all the answers

    Which type of leave is considered 'Other Scheduled Leave'?

    <p>Vacation requests submitted after designated acceptance periods</p> Signup and view all the answers

    What is one requirement for day(s) exchanges according to the approval guidelines?

    <p>Exchanges must occur within the same biweekly pay period.</p> Signup and view all the answers

    Which of the following should the authorizing supervisor verify during the approval process?

    <p>Staffing conflicts such as training or suspension.</p> Signup and view all the answers

    What action can either participating employee take during the pending status of an exchange request?

    <p>Cancel the day(s) off exchange request.</p> Signup and view all the answers

    What should an authorizing supervisor do after approving a request?

    <p>Enter the appropriate exchange code into ePAR.</p> Signup and view all the answers

    What happens if an employee has an unauthorized absence?

    <p>They may face disciplinary action.</p> Signup and view all the answers

    What must covering employees do on the approved working day(s)?

    <p>Report for duty and be responsible for absences or tardiness.</p> Signup and view all the answers

    Where can employees access the training video for submitting day(s) off exchange requests?

    <p>In the CRNET Library.</p> Signup and view all the answers

    What is not a guideline for approving day(s) off exchange requests?

    <p>Employees can exchange days off at any time.</p> Signup and view all the answers

    Study Notes

    DSOP 6-043 Employee Performance Evaluations

    • Longevity Pay Step Increase: A pay raise for employees with 5 years of satisfactory service in the same classification, at the maximum salary step. Exceptions exist for certain classifications or those on hourly rates. Collective Bargaining Agreements may alter these rules.
    • Merit Increase: A pay raise awarded to employees with a "Satisfactory" or higher overall performance evaluation.
    • Performance Evaluation: A formal assessment of an employee's job performance.
    • Rater: The immediate supervisor, responsible for monitoring and evaluating employee performance.
    • Rater/Reviewer List: A document created periodically that outlines the reporting structure by showing each employee's rater and reviewer.
    • Rating Period: The timeframe for evaluating employee performance.
    • Reviewer: The intermediate or higher-level supervisor responsible for reviewing the employee's evaluation.
    • Special Recognition Increase: A pay increase for full-time workers who maintain an "Outstanding" performance rating for at least two years.

    Vacation and other Scheduled Leave (DSOP 6-045)

    • Creditable Pay Period: A pay period where an employee is in active status for more than half the hours of their usual work schedule.
    • Exigent Circumstance: An event beyond an employee's control, such as family illness, natural disaster, etc.
    • Fiscal Year: The Miami-Dade County accounting period beginning October 1st and ending September 30th.
    • Furlough Day: Mandatory leave without pay, that follows collective bargaining agreements.
    • Leave Year: A 26-period timeframe used to track leave; it's typically tied to an employee's hire date unless there are any lost pay periods.
    • Other Scheduled Leave: Vacation requests submitted outside the primary or secondary acceptance period, or leave requests for specific time periods (e.g., 8 hours, 64 hours).
    • Pay Period: Miami-Dade County's 14-day payroll timeframe.
    • Vacation (Primary/Secondary): Leave periods given for taking time off from work (primary given seniority, secondary following the processing of primary requests).
    • Workweek: The standard weekly work schedule (e.g., 8 hours/5 days, 10 hours/4 days).
    • Adequate Staffing: Supervisors must maintain sufficient employees to cover operations and emergency situations; typically 10% are allocated to be on leave. The 10% however, can be rounded up to the nearest whole number.
    • Vacation Requests: Submitted on special forms, different procedures for primary and secondary requests (e.g., primary is processed via seniority).
    • Leave Requests (other than vacation): Submitted within a 1-month timeframe before the requested date, unless it's an exigent circumstance.
    • Approvals: Employee requests must be approved by supervisors, and cannot be approved by yourself.
    • E-Notify: A system to notify employees about the status of their leave requests and provide supervisors with notifications.
    • Requests without applicable accrued leave available: Disapproved if insufficient leave balance is available at the time of the request.
    • Change to approved leave: Requires 48-hour advanced notice, only possible due to exigencies.

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    Related Documents

    Miami-Dade Corrections And Rehabilitation Department DSOP 6-043 PDF

    Description

    This quiz focuses on the key concepts and processes involved in employee performance evaluations per the DSOP 6-043 standards. It covers the types of pay increases based on longevity and merit, the roles of raters and reviewers, and the evaluation timeframes. Test your understanding of employee performance management practices.

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