Employee Evaluations and Performance Documentation Guidelines
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Questions and Answers

What form should be used to document counseling of performance that could affect an employee's annual evaluation?

  • Evaluation Form 35.1
  • Form SJSO-103 only (correct)
  • No documentation is required
  • Any form of documentation as appropriate
  • How many Consultation Forms or other documents need to be attached to support a 'Does Not Meet Standard' rating?

  • None needed
  • Two (correct)
  • Three
  • At least one
  • When should corrected performance be documented on the evaluation form?

  • Upon employee's request
  • Immediately upon correction
  • Never (correct)
  • At the end of the rating period
  • Who is responsible for scheduling evaluation training for Supervisors conducting evaluations?

    <p>Human Resources</p> Signup and view all the answers

    At what point should verbal counseling be initiated for unsatisfactory performance?

    <p>At the first sign of unsatisfactory performance</p> Signup and view all the answers

    What is the purpose of attaching Consultation Forms to the Does Not Meet Standard rating?

    <p>To support the rating decision</p> Signup and view all the answers

    Which policy is responsible for outlining the appropriate disciplinary process?

    <p>Policy 26.1 Standards of Professional and Personal Conduct</p> Signup and view all the answers

    How many Supervisors are required to receive training on the evaluation system and rating methods?

    <p>All Supervisors</p> Signup and view all the answers

    How often are Monthly Evaluations conducted for probationary employees not in training programs?

    <p>Monthly</p> Signup and view all the answers

    What is required for transfers involving a title or unit change occurring after completion of probation, unless it is part of a re-acclimation process?

    <p>Six months' probation</p> Signup and view all the answers

    What is the specific form used for Probationary Monthly Evaluations for Corrections Administrative positions?

    <p>SJSO-484</p> Signup and view all the answers

    What is the initial evaluation report required for a probationary employee in the Law Enforcement formal training program?

    <p>Documented Observation Report</p> Signup and view all the answers

    Which form is used for probationary employees undergoing transfers after their initial probationary period, such as promotions?

    <p>Transfer Probationary Evaluation – SJSO Employee Evaluation SJSO-102</p> Signup and view all the answers

    How frequently are School Crossing Guards probationary evaluations conducted?

    <p>Quarterly</p> Signup and view all the answers

    Which type of evaluation is required for Communications probationary employees after successful completion of their training program?

    <p>Monthly Evaluation Report</p> Signup and view all the answers

    Where can the measurement ratings and completion instructions for Daily Observation and Monthly Evaluation reports be found?

    <p>In the Division Standard Operating Procedures/Training Manuals</p> Signup and view all the answers

    What action is taken upon completing the probation period?

    <p>Forwarded to Human Resource</p> Signup and view all the answers

    For employees in Corrections, what is the appropriate evaluation form required post-training completion?

    <p>Annual Evaluation - SJSO Employee Evaluation SJSO-102</p> Signup and view all the answers

    What is the accurate evaluation form for Reserve evaluations in Law Enforcement?

    <p>Monthly Evaluation Report</p> Signup and view all the answers

    Which positions are exempt from the probation evaluation requirement?

    <p>Positions not covered by career service</p> Signup and view all the answers

    Where can one find information about promotions?

    <p>In policy 34.1 and 34.2</p> Signup and view all the answers

    After successful completion of the probationary period, what evaluation is required for Communications probationary employees?

    <p>Annual Evaluation</p> Signup and view all the answers

    How many monthly evaluations are conducted for probationary employees in certain training programs?

    <p>14</p> Signup and view all the answers

    What is the appropriate evaluation process for a probationary employee assigned to a formal training program in Law Enforcement?

    <p>Daily Observation Report (DOR)</p> Signup and view all the answers

    When do the annual evaluations of employees take place?

    <p>After the close of the probationary period</p> Signup and view all the answers

    What triggers a special evaluation according to the text?

    <p>Extension of probation, unsatisfactory performance, or disciplinary issues</p> Signup and view all the answers

    How often are special evaluations typically given?

    <p>Once every three months</p> Signup and view all the answers

    Who can initiate a special evaluation during the rating period?

    <p>Any Supervisor in the employee's chain of command</p> Signup and view all the answers

    What forms should be completed and attached to special evaluations?

    <p>Performance Improvement Plan SJSO-102C and any related documentation</p> Signup and view all the answers

    When must a partial evaluation be completed for an employee with a job classification change?

    <p>During the shift-to-shift transfer</p> Signup and view all the answers

    For how many months can special evaluations be extended at maximum?

    <p>Three additional months</p> Signup and view all the answers

    In what situations can a special evaluation be used to assess employees?

    <p>Regular status employees needing performance improvement</p> Signup and view all the answers

    What alternative methods of signing the performance evaluation are mentioned in the text?

    <p>Signing via phone with the Supervisor</p> Signup and view all the answers

    Who is responsible for reviewing and signing the completed evaluation up to the Division Director?

    <p>The employee's chain of command</p> Signup and view all the answers

    How are evaluators at any level allowed to interact with the evaluation?

    <p>They can only review and add comments</p> Signup and view all the answers

    When an evaluation is conducted via phone, what action does the Supervisor need to take on the form?

    <p>Initial to indicate authorization</p> Signup and view all the answers

    Where are annual and probationary evaluations with areas marked 'Does Not Meet Standard' sent for review?

    <p>To the Sheriff for review</p> Signup and view all the answers

    What happens to end of probation evaluations and special evaluations after they are completed?

    <p>They are filed by Human Resource</p> Signup and view all the answers

    What must the Supervisor do on the evaluation form if the Reserve has authorized a phone evaluation?

    <p>Initial in the designated block</p> Signup and view all the answers

    Where are evaluations for annual and probationary reviews that have not been marked 'Does Not Meet Standard' filed?

    <p>Upon receipt by Human Resource</p> Signup and view all the answers

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