Digital Archiving and Online Storage

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Questions and Answers

What is the primary advantage of online digital storage over traditional physical disks?

Reduced storage costs

Increased storage capacity

Easy access to documents from anywhere (correct)

Faster data transfer speeds

What type of files can be stored in online digital storage?

Only executable files and programs

Personal documents, media related files, and backup copies (correct)

Only documents and images

Only music and video files

What is a disadvantage of online digital storage?

Easy access to documents from anywhere

Faster data transfer speeds

Increased storage capacity

Lack of security (correct)

What is a common feature of free data storage sites?

Limited storage space Signup and view all the answers

Who can benefit from online digital storage?

People who are always on the move and use multiple devices Signup and view all the answers

What is an example of an online digital storage service?

Google Drive Signup and view all the answers

What is a major reason why internet connections can be too slow to benefit from data storage?

All data is stored in remote servers Signup and view all the answers

What can be made available anytime through online digital storage?

Documents, images, and other media Signup and view all the answers

What is a risk of using outdated technology to create digital materials?

Loss of digital materials due to obsolescence Signup and view all the answers

Why is online digital storage used as an add-on method?

Because it complements existing data storage solutions Signup and view all the answers

What is the primary function of metadata?

All of the above Signup and view all the answers

What is a benefit of storing important personal documents online?

They can be accessed from anywhere, and printed or used electronically if the originals are lost Signup and view all the answers

What happens when a digital record becomes corrupted due to a change in its bits?

The entire record becomes corrupted Signup and view all the answers

Why is it essential to convert digital records to compatible formats?

To avoid loss due to obsolescence Signup and view all the answers

What is one of the benefits of using metadata in digital archiving?

Making records more comprehensible and relevant Signup and view all the answers

What is a threat to the permanence of digital material?

Findability Signup and view all the answers

What is an important consideration when selecting an ODS (Online Digital Storage)?

Location of storage facilities Signup and view all the answers

Why is it important to employ conscientious file-naming customs?

To help users organize and locate records Signup and view all the answers

What should you do before agreeing to a contract with an ODS provider?

Check the contract text thoroughly Signup and view all the answers

What is essential to ensure when creating an account with an ODS provider?

Unique username and access password Signup and view all the answers

Study Notes

Overview of Digital Archiving

Digital archiving is the process of storing digital data in a secure and permanent manner
It involves using online digital storage (ODS) services to store data online, rather than locally on physical disks

Benefits of Online Digital Storage (ODS)

Easy access to documents, images, and other media from anywhere, at any time, as long as the user is connected to the internet
Documents, files, and media can be made available anytime, from any device
Useful for people on the move, who may use different devices (desktop, laptop, handheld)

Examples of ODS

Storing personal documents (e.g. living wills, insurance policies, last wills)
Creating and storing virtual photo albums, music files, and other online media
Backup copies of hard copies of documents, in case the originals are lost or damaged

Disadvantages of ODS

Lack of security: users may be apprehensive about storing sensitive data online, despite password protection and other security measures
Charges: some ODS services are free, while others charge a small monthly fee
Limited storage space: free ODS services often have limited storage capacity, and may have basic security protocols
Internet speed: slow internet connections can make it difficult to access and use ODS services

Threats to Permanence of Digital Material

Application obsolescence: outdated technology can make digital materials inaccessible, if file formats and applications are not compatible with newer systems
Corruption: digital materials can become corrupted if the underlying "bits" of data are altered, rendering the record unusable
Completeness: metadata (structured information that describes an electronic file) is essential to keep records comprehensible and relevant
Findability: digital files can become lost and useless if they cannot be located, or if multiple copies are stored in different locations

Criteria for Selecting Online Digital Storage (ODS)

Check the contract terms carefully before agreeing to use an ODS service
Find out where the storage facilities are located
Ensure you are the exclusive owner of the account
Use unique usernames and access passwords to protect your data

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Description

This quiz covers the overview of digital archiving, examples of online digital storage, advantages and disadvantages, and selecting online digital storage. It also touches on internet/hosted storage and add-on methods for existing systems.