Questions and Answers
What is the primary advantage of online digital storage over traditional physical disks?
What type of files can be stored in online digital storage?
What is a disadvantage of online digital storage?
What is a common feature of free data storage sites?
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Who can benefit from online digital storage?
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What is an example of an online digital storage service?
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What is a major reason why internet connections can be too slow to benefit from data storage?
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What can be made available anytime through online digital storage?
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What is a risk of using outdated technology to create digital materials?
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Why is online digital storage used as an add-on method?
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What is the primary function of metadata?
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What is a benefit of storing important personal documents online?
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What happens when a digital record becomes corrupted due to a change in its bits?
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Why is it essential to convert digital records to compatible formats?
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What is one of the benefits of using metadata in digital archiving?
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What is a threat to the permanence of digital material?
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What is an important consideration when selecting an ODS (Online Digital Storage)?
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Why is it important to employ conscientious file-naming customs?
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What should you do before agreeing to a contract with an ODS provider?
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What is essential to ensure when creating an account with an ODS provider?
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Study Notes
Overview of Digital Archiving
- Digital archiving is the process of storing digital data in a secure and permanent manner
- It involves using online digital storage (ODS) services to store data online, rather than locally on physical disks
Benefits of Online Digital Storage (ODS)
- Easy access to documents, images, and other media from anywhere, at any time, as long as the user is connected to the internet
- Documents, files, and media can be made available anytime, from any device
- Useful for people on the move, who may use different devices (desktop, laptop, handheld)
Examples of ODS
- Storing personal documents (e.g. living wills, insurance policies, last wills)
- Creating and storing virtual photo albums, music files, and other online media
- Backup copies of hard copies of documents, in case the originals are lost or damaged
Disadvantages of ODS
- Lack of security: users may be apprehensive about storing sensitive data online, despite password protection and other security measures
- Charges: some ODS services are free, while others charge a small monthly fee
- Limited storage space: free ODS services often have limited storage capacity, and may have basic security protocols
- Internet speed: slow internet connections can make it difficult to access and use ODS services
Threats to Permanence of Digital Material
- Application obsolescence: outdated technology can make digital materials inaccessible, if file formats and applications are not compatible with newer systems
- Corruption: digital materials can become corrupted if the underlying "bits" of data are altered, rendering the record unusable
- Completeness: metadata (structured information that describes an electronic file) is essential to keep records comprehensible and relevant
- Findability: digital files can become lost and useless if they cannot be located, or if multiple copies are stored in different locations
Criteria for Selecting Online Digital Storage (ODS)
- Check the contract terms carefully before agreeing to use an ODS service
- Find out where the storage facilities are located
- Ensure you are the exclusive owner of the account
- Use unique usernames and access passwords to protect your data
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Description
This quiz covers the overview of digital archiving, examples of online digital storage, advantages and disadvantages, and selecting online digital storage. It also touches on internet/hosted storage and add-on methods for existing systems.