Data Management Experience and Skills Assessment

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Questions and Answers

What is the candidate's primary role?

Data management professional

What was the candidate's most recent role?

Portfolio monitoring and reporting consultant at the Green Climate Fund.

How many years of experience does the candidate have in portfolio monitoring, evaluation, and data management?

6 years

What was the candidate's primary responsibility at the Green Climate Fund?

Responding to data requests from various stakeholders. Signup and view all the answers

What was the recurring pattern of data requests the candidate noticed at the Green Climate Fund?

Requests for portfolio information, pipeline data, accredited entities performance, and co-operate KPI performance metrics. Signup and view all the answers

What challenge did the candidate identify regarding the recurring data requests?

Stakeholders were seeking the same information, but there was no centralized platform offering easy access. Signup and view all the answers

What was the candidate's task in addressing the recurring data requests?

To streamline the process and develop a solution that would provide stakeholders with readily accessible, up-to-date information and alleviate the burden of repetitive data requests. Signup and view all the answers

What action did the candidate take to address the recurring data requests?

The candidate initiated a comprehensive needs assessment by conducting a series of workshops with stakeholders across different departments. Signup and view all the answers

What did the candidate develop to address the recurring data requests?

An open data library which was a centralised platform hosting interactive dashboards that catered to the diverse needs of the stakeholders. Signup and view all the answers

What was the outcome of the candidate's efforts to address the recurring data requests?

The launch of the open data library was a resounding success. Signup and view all the answers

What are the interactive dashboards mentioned in the first competency story?

GCF Briefs, Results dashboard, and AE performance Dashboard. Signup and view all the answers

What does the candidate say was a key responsibility in their role?

Negotiating favorable contracts with data providers. Signup and view all the answers

What type of agreement did the candidate negotiate?

A long-term agreement (LTA) with an external accounting firm. Signup and view all the answers

What was the task the candidate had to accomplish regarding the agreement?

To negotiate the contract on favorable terms that met the GCF's needs and balanced cost considerations with data quality and coverage. Signup and view all the answers

What steps did the candidate take to achieve a successful negotiation?

The candidate conducted multiple research on multiple data consultant firms compared their services, TOR and prices, and understood the GCF's budget constraints and expectations. Signup and view all the answers

What was the final outcome of the negotiation?

A 3-year contract with a budget cap of $500,000. Signup and view all the answers

What are the two main data platforms mentioned in the third competency story?

The PPMS (Portfolio Performance Management System) and Fluxx. Signup and view all the answers

What was the key challenge the candidate faced when transitioning to the new data platforms?

Ensuring the new regional teams had the necessary training and support to effectively use these new systems. Signup and view all the answers

Why did the candidate design a comprehensive training curriculum on how to use the PPMS system?

To address the existing knowledge, concerns, and areas where regional teams needed support. Signup and view all the answers

What methods did the candidate use for the training program?

A blended approach of pre-recorded videos and live webinars. Signup and view all the answers

What was the outcome of the candidate's training program?

The training program significantly improved the regional teams' understanding and confidence in using the portfolio performance management system. Signup and view all the answers

What was the candidate's primary responsibility in the fourth competency story?

Ensuring data quality and accuracy Signup and view all the answers

What was the candidate's portfolio focused on?

Climate change adaptation and mitigation. Signup and view all the answers

What did the candidate have to do to ensure data quality?

Clean and rectify ex-ante and ex-post results. Signup and view all the answers

What were the sources of the data being reviewed?

Historical spreadsheets, the GCF's Project Performance Management System (PPMS), and individual project documents. Signup and view all the answers

What was one of the main challenges in ensuring data quality?

Dealing with inconsistencies in how the data was reported over time and across different sources. Signup and view all the answers

How did the candidate and their team overcome the data quality challenges?

They developed a robust review and rectification process by meticulously comparing every single data point against the original project documents, including the Funding Proposals, the logframes within the Funding Approval Applications, and the annual performance reports. Signup and view all the answers

What was the outcome of the candidate's efforts to ensure data quality and consistency?

The candidate's team managed to create a clean, reliable, and consistent dataset for all 182 projects, supporting informed decision-making by the GCF and its stakeholders, ensuring accountability for the projects' impacts. This experience solidified the candidate's understanding of the importance of rigorous data management and quality assurance in achieving project success and maximizing the impact of climate financing. Signup and view all the answers

What type of skills are required in the position the candidate is applying for?

Strong collaboration and communication skills. Signup and view all the answers

What is the candidate's role in a successful collaboration experience?

The candidate highlights their role in a team working on a project, emphasizing their contributions to successfully completing the project. Signup and view all the answers

What is the outcome of the candidate's successful collaboration experience?

The candidate highlights a successful completion of the project. Signup and view all the answers

Study Notes

Data Management Professional Experience

Six years experience in portfolio monitoring, evaluation, and data management in international development sector
Streamlined data implementation at Green Climate Fund, improving data accessibility for stakeholders
Managed $500,000 budget for external data consultant, overseeing work order creation, budget allocation, and data remediation.
Resolved system access issues during Readiness grant handover, ensuring seamless transition for new focal points.
Managed 800 grants portfolio, cleaning and rectifying 182 project results, creating a high-quality dataset for dashboards

Data Needs Assessment

Assessed data needs of diverse stakeholders at Green Climate Fund
Identified a recurring pattern of similar portfolio information requests
Developed an open data library with interactive dashboards, enabling easy access for stakeholders
Streamlined data access, significantly reducing turnaround time

Successful Negotiation

Negotiated a 3-year contract with external accounting firm for $500,000
Ensured data quality and coverage, meeting the GCF's needs
Conducted research on multiple data consultant firms, comparing services and prices
Collaborated with procurement team, created work orders, and processed invoices efficiently

Electronic Information Resources

Experienced with diverse data platforms and tools at Green Climate Fund.
Rolled out portfolio performance management system (PPMS), facilitating project implementation and monitoring.
Supported teams in transitioning to new platforms, addressing training needs
Developed blended training approach with pre-recorded videos and live webinars, addressing diverse team's technical skills

Data Quality and Consistency

Maintained data accuracy for 182 climate change adaptation and mitigation projects
Reviewed, cleaned, and rectified data, aligning with project logframes, funding proposals, and performance reports, ensuring consistency.
Developed automated tools for data merging and flagging inconsistencies
Identified and corrected data discrepancies, resulting in a clean and reliable dataset

Collaboration and Communication

Collaborated with regional teams, conducting consultations to understand their knowledge and concerns
Developed comprehensive data training including workflows, technical usage of systems, and support for financial reports, stories and projects, to support diverse experience levels
Enhanced collaboration with stakeholders across departments.
Supported the team successfully in the transition of the project(s) using a blended approach of videos and webinars, and collaboration with project Managers.

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Description

This quiz assesses your understanding of best practices in data management within the international development sector. It covers portfolio monitoring, budget management, and stakeholder engagement based on professional experience in organizations like the Green Climate Fund. Prepare to demonstrate your knowledge of data needs assessment and project result management.